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QUIET SO THAT EVERYONE IS ABLE TO HEAR THE PROCEEDINGS. THANK YOU. THANK YOU SERGEANT. THE
[1. Call to order]
TIME IS 5:01 P.M. THIS MEETING IS HEREBY CALLED TO ORDER. WE HAVE THE PRESENCE OF A QUORUM ATTENDING IN PERSON. AND NOTICE OF THIS MEETING HAS BEEN POSTED ONLINE AND AT THE FORT BEND ISD ADMINISTRATION BUILDING FOR AT LEAST 72 HOURS. NEXT UP ON OUR AGENDA IS PUBLIC COMMENT. I'M GOING TO ASSUME, SINCE NO ONE FROM THE PUBLIC IS HERE, THAT WE HAVE NO PUBLIC COMMENT. BUT I WILL ASK, DO WE HAVE ANY SPEAKERS TODAY? THANK YOU SIR. ALL RIGHT. WE WILL NOW CONVENE[3. Convene in closed session under Texas Open Meetings Act, Texas Government Code, Chapter 551 under the following sections: 551.071 - For the purpose of a private consultation with the Board's attorney on any or all subjects or matters authorized by law; Section 551.072 - Consider purchase, exchange, lease, or value of real property, Section 551.074 - Personnel matters, Section 551.076 - Security matters, Section 551.082 - Student discipline matter or complaint, or Section 551.0821 - Personally identifiable information about public school student]
IN CLOSED SESSION UNDER THE UNDER THE TEXAS OPEN MEETINGS ACT GOVERNMENT CODE CHAPTER 551 FOR THOSE SECTIONS LISTED IN THE AGENDA AND FOR THE PURPOSE OF A PRIVATE CONSULTATION WITH THE BOARD'S ATTORNEY ON ANY OR ALL SUBJECTS OKAY. THE TIME IS 5:51 P.M. AND WE ARE NOW RECONVENED IN OPEN SESSION. THIS EVENING. IS GOING[4. Reconvene in open session]
[5. Workshop to discuss community committee formation and oversight, including the following policies:]
TO BE A WORKSHOP RELATED TO THE POLICIES LISTED IN OUR AGENDA, WHICH HAVE TO DO WITH CITIZEN ADVISORY COMMITTEES, OVERSIGHT COMMITTEES, WHETHER IT'S RELATED TO BONDS, ACCOUNTING, NAMING FACILITIES AND THAT TYPE OF THING. SO THE REASON THAT I WANTED TO HAVE THIS WORKSHOP IS BECAUSE I FELT, I KNOW YOU GUYS DID SOME WORK PRIOR TO ADAM AND I GETTING ON THE BOARD. RELATED TO THE REZONING POLICY, AND I FELT LIKE IT WAS WORTH HAVING A FULL BOARD DISCUSSION ABOUT THESE POLICIES RELATED TO CONVENING THESE TYPES OF COMMITTEES TO ENSURE THAT WE GET SOME CONSISTENCY AND SOME ALIGNMENT AROUND THESE POLICIES, WHETHER IT'S RELATED TO FORMATION OR MEMBERSHIP APPLICATIONS, TERMS, DEFINING PURPOSES AND CHARTERS, AND THAT KIND OF THING. SO WHAT I WANTED TO DO WAS I ASKED COBY WILBANKS TO GATHER THESE POLICIES FOR US THIS EVENING TO DO A LITTLE BIT OF INTRODUCTION FOR US. AND THEN WE CAN TALK AND GIVE FEEDBACK ABOUT PROCESSES THAT WE THINK WOULD BE HELPFUL ABOUT JUST ANYTHING RELATED TO ANY OF THE THINGS THAT I JUST DISCUSSED. SO THAT THEN THE POLICY COMMITTEE CAN TAKE THIS INPUT BACK, DO THE WORK ON THESE POLICIES, PUT SOME DRAFTS TOGETHER FOR US, AND THEN WE CAN BRING THEM BACK AT ON A FUTURE AGENDA FOR DISCUSSION, CONSIDERATION AND THEN APPROVAL. SO THAT'S MY THOUGHT PROCESS THROUGH THIS. JUST FROM A TIMING PERSPECTIVE. MY THOUGHTS ARE MAYBE BRINGING THEM BACK IN THE JANUARY TIME FRAME. SO IT GIVES THE POLICY COMMITTEE A COUPLE OF MONTHS. AND TO GO THROUGH ALL OF THE POLICIES, MAKE SURE WE HAVE FULL ALIGNMENT. AND ALSO LOOKING AT SOME OF OUR LEGAL POLICIES WHERE CERTAIN COMMITTEES ARE STATUTORILY REQUIRED AND SEEING WHERE WE MIGHT HAVE SOME DISCRETION TO DO SOME THINGS. THERE. SO THAT'S THE PURPOSE OF THIS EVENING. WE CERTAINLY DON'T HAVE TO OR NEED TO STAY THE FULL THREE HOURS. MY GOAL IS JUST TO FOR US TO HAVE THE CONVERSATION ABOUT IT, GIVE THE POLICY COMMITTEE SOME FEEDBACK SO THAT THEY CAN GET SOME WORK DONE. SO I'M GOING TO TURN IT OVER TO MR. WILBANKS AND THEN MR. HAMILTON, AND THEN WE'RE GOING TO OPEN UP FOR DISCUSSION. THANK YOU, MR. HASSAN. BOARD MEMBERS AND DOCTOR SMITH, WHAT I WANT TO DO IS JUST BRIEFLY GIVE YOU A HIGH LEVEL OVERVIEW OF THE POLICIES THAT YOU'RE LOOKING AT AND THE STRUCTURE AT WHICH WE ADDRESS THESE SPECIFIC COMMITTEES. YOU HAVE AT YOUR DESK. YOU HAVE A STACK OF THESE POLICIES TO HELP US TONIGHT. THEY HAVE AT THE AT THE CENTER OF THE BOTTOM OF EACH PAGE, A BOLD NUMBER. SO IF WE'RE TALKING ABOUT A SPECIFIC POLICY, IT COULD BE PAGE NUMBER. FIRST ONE IS 001. I WANT YOU TO SEE THE FIRST POLICY IS BDF LOCAL. THIS IS OUR WHAT WE REFER TO AS OUR UMBRELLA POLICY REGARDING BOARD CITIZEN COMMITTEES. YOU'LL NOTICE THAT THERE IN THE CENTER OF THIS POLICY, WE'VE GOT A SECTION ENTITLED BOARD APPOINTED COMMITTEES. AND THEN THERE'S TWO SPECIFIC BULLETS OF TWO DIFFERENT TYPES OF COMMITTEES THAT THE BOARD CAN CREATE. ONE IS AN OVERSIGHT COMMITTEE. THIS IS WHAT YOU WOULD THE EXAMPLE IS GOING TO BE YOUR YOUR BOND[00:05:03]
OVERSIGHT COMMITTEE. AND THEN THE SECOND TYPE IS JUST AN ADVISORY COMMITTEE. THE EXAMPLE THERE IS SAFETY AND SECURITY COMMITTEE. SO YOU HAVE FROM THE BEGINNING TWO SEPARATE TYPES OF BOARD APPOINTED CITIZEN COMMITTEES. I WANT YOU TO SEE THIS. THIS IS KIND OF THE GENERAL UMBRELLA POLICY. YOU CAN SEE SOME OF THE GENERAL PROVISIONS THERE THAT RELATE TO THESE POLICIES GLOBALLY. I'LL ALSO DRAW YOUR ATTENTION TO FURTHER DOWN THAT PAGE. YOU SEE ADMINISTRATION APPOINTED COMMITTEES. SO THERE'S ALSO SOME POLICY OR SOME COMMITTEES THAT THE ADMINISTRATION WILL CREATE TO RECEIVE COMMUNITY FEEDBACK. SOME EXAMPLES OF THOSE MAY BE YOUR YOUR IF WE'RE SELECTING A PRINCIPAL FOR A SPECIFIC CAMPUS, WE'LL HAVE SOME COMMUNITY STAKEHOLDER ENGAGEMENT COMMITTEES. THE CALENDAR COMMITTEE IS ANOTHER EXAMPLE OF THAT TYPE OF ADMINISTRATION. APPOINTED COMMITTEES BDF. SO BDF IS YOUR GLOBAL UMBRELLA POLICY FOR THESE TYPES OF COMMITTEES. BEHIND THAT POLICY YOU HAVE A LARGE NUMBER OF OTHER POLICIES THAT CREATE THIS PATCHWORK OF POLICIES REGARDING COMMITTEES. THE ONE BEHIND IT, THE BDF LEGA, SPECIFICALLY ADDRESSES OUR SHACK COMMITTEE. YOU'LL NOTE THAT THIS IS A LEGAL POLICY, SO WE WANT TO HIGHLIGHT THAT SOME COMMITTEES ARE GOVERNED BY STATE STATUTE. AND OUR SHACK OR SCHOOL HEALTH AND ADVISORY COUNCIL IS ONE OF THOSE. THAT'S LARGELY GOVERNED BY STATUTE BEYOND BDF. YOU THEN HAVE CCA, YOU START TO GET TO THE ALPHABET SOUP. CCA LOCAL IS OUR COMMITTEE THAT REFERENCES OUR BOND OVERSIGHT COMMITTEE. THIS IS AN EXAMPLE OF A POLICY THAT HAS A FEW MORE GUIDELINES THAN OTHERS. YOU SEE SOME PROVISIONS ABOUT COMMITTEE MEMBERSHIP, AND THEN THE SCOPE OF THAT COMMITTEE. THE OTHERS YOU HAVE THERE CW LOCAL REGARDING A FACILITY NAMING COMMITTEE. AND THEN WE CONTINUE ON AND KIND OF ROUND OUT THE THIS PORTION WITH BCCA LOCAL, WHICH GOVERNS WHAT WE REFER TO AS OUR DPAC THE DISTRICT PLANNING AND ADVISORY COUNCIL.AND THEN ITS COMPANION POLICY, BCP, WHICH IS OUR CAMPUS LEVEL PLANNING AND ADVISORY COUNCIL.
SO THOSE ARE THE THAT'S THE PATCHWORK THAT YOU'RE WORKING WITH EACH ONE OF THOSE POLICIES IS KIND OF A MORE SPECIFIC LEVEL POLICY THAN THE ORIGINAL UMBRELLA POLICY OF BDF. AT THE BEGINNING OF YOUR PACKET, THE FINAL TWO POLICIES, WHICH I WANT TO DRAW YOUR ATTENTION TO BEGINNING ON PAGE 18 OR 19, EXCUSE ME OF YOUR POLICIES IN FRONT OF YOU IS BDB LOCAL AND I WANT TO HIGHLIGHT THIS SIMPLY BECAUSE THIS IS NOT WHAT WE'RE TALKING ABOUT TODAY. THIS IS THE POLICY GOVERNING INTERNAL BOARD COMMITTEES. SO YOUR POLICY COMMITTEE, YOUR AUDIT COMMITTEE, THOSE TYPES OF COMMITTEES ARE GOVERNED BY A SEPARATE POLICY BECAUSE THESE ARE NOT NECESSARILY CITIZEN PARTICIPATION COMMITTEES, BUT THEY ARE BOARD INTERNAL COMMITTEES. SO I DON'T WANT I WANT US TO UNDERSTAND THAT THERE'S SOME DISTINCTIONS BETWEEN ALL THE COMMITTEES THAT WE HAVE IN THIS ALPHABET SOUP. REGARDING COMMITTEES, YOU THEN HAVE CFC LOCAL, WHICH IS AN EXAMPLE. IT REFERENCES ONE OF THESE INTERNAL COMMITTEES. SO TO SUMMARIZE, YOU HAVE AN UMBRELLA POLICY VERY FRONT BDF THAT BREAKS YOUR BOARD. CITIZEN PARTICIPATION COMMITTEES INTO TWO TYPES OVERSIGHT AND ADVISOR. THE ADMINISTRATION ALSO HAS THE ABILITY TO APPOINT THOSE TYPES OF COMMITTEES. AND THEN YOU HAVE VARIOUS SPECIFIC POLICIES THAT MAY ADDRESS A SPECIFIC COMMITTEE. SOME OF THOSE MAY BE BY STATUTE. SOME OF THOSE MAY BE BY LOCAL POLICY. AND THAT'S THE FRAMEWORK WE'LL BRIEFLY THAT WE'RE WORKING UNDER AT THE MOMENT. THANK YOU. AND IF YOU HAVE QUESTIONS I'LL BE GLAD TO ADDRESS THOSE FOR YOU. THANK YOU, MR. WILBANKS. OKAY, I'M GOING TO GO AHEAD AND ALLOW MR. HAMILTON TO DO A BRIEF INTRODUCTION. AND THEN WE'RE JUST GOING TO OPEN UP FOR DISCUSSION. WE CAN EITHER TAKE QUESTIONS OR WE CAN GIVE FEEDBACK. AND I DON'T MIND STARTING THAT IF WE, YOU KNOW, IN ORDER TO GET US KICKED OFF. GO AHEAD. YEAH. SO I'LL JUST BE VERY BRIEF. SO JUST TO KIND OF ADD TO THAT A LITTLE BIT OF FLAVOR. SO WE WENT THROUGH FAIRLY INTENSE REZONING PROCESS I GUESS IT'S BEEN ABOUT A YEAR AND A HALF AGO NOW. AND SO I THINK MY UNDERSTANDING SO THE THERE WAS A ROUND OF, OF, OF REZONING BEFORE I WAS ON THE BOARD AND IT SEEMS LIKE THE
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CONSENSUS WAS THAT WE LET THE COMMUNITY DRIVE THE BUS A LITTLE TOO MUCH THAT ROUND. AND THEN I THINK IN REACTION TO THAT, WE AT LEAST THE COMMUNITY MEMBERS WHO WERE ON THE COMMITTEE FELT LIKE WE DID NOT REALLY RESPECT THEIR TIME OR INPUT IN THE ROUND AFTER I WAS ON THE BOARD. AND SO THE POLICY COMMITTEE, WHENEVER THAT WAS, I DON'T KNOW, IT'S BEEN WE'VE DONE A WHOLE LOT SINCE THEN, BUT IT'S BEEN ABOUT A YEAR AGO. I THINK AFTER THAT ROUND OF REZONING, WE WANTED TO JUST TO KIND OF CLEAN UP THAT POLICY, JUST TO MAKE IT CLEAR WHAT THE WHAT THE BOARD EXPECTED FROM THAT COMMITTEE. AND JUST KIND OF I THINK ONE OF THE PROBLEMS THAT WE'RE TRYING TO ADDRESS HERE IS JUST THAT I THINK IF WE ASK THE SEVEN MEMBERS OF THE BOARD, WHAT'S THE PURPOSE OF THESE COMMUNITY MEMBER COMMITTEES, YOU KNOW, WHAT'S THE PURPOSE? WHAT'S THE WHO'S ON THEM? WHAT DO THEY DO, ALL THAT KIND OF STUFF? I THINK WE'D PROBABLY GET A LOT OF DIFFERENT ANSWERS. AND SO IT'S JUST CLARITY AND CONSISTENCY SO THAT WE CAN COMMUNICATE OUR LIKE PRIORITIES AND EXPECTATIONS. AND SO THAT THE COMMUNITY MEMBERS WHO SERVE ON THOSE COMMITTEES UNDERSTAND WHAT THE PURPOSE OF EACH COMMITTEE IS. AND JUST, JUST SO THAT EVERYBODY WHO PARTICIPATES HAS CLARITY ON IT AND, AND A BETTER UNDERSTANDING OF WHAT THEY'RE DOING. SO I KNOW THERE'S THERE ARE SOME ISSUES WITH SOME OF THESE COMMITTEES. THE THERE'S IN SOME WAYS THEY FEEL LIKE THEY CAN KIND OF GIVE DIRECTION DIRECTIVES AND THEY EXPECT THAT WE JUST KIND OF OPERATE BASED ON THEIR FEEDBACK, WHICH I DON'T THINK THAT'S NECESSARILY THE EXPECTATION. BUT THEN ON THE FLIP SIDE, SOMETIMES THEY DO A LOT OF WORK AND THEN WE DON'T GO THE ROUTE THAT THEY RECOMMEND, AND THEN THEY FEEL DISRESPECTED BY THAT OUTCOME. SO I THINK IT JUST HELPS TO GO THROUGH THAT PROCESS. AND SO I THINK WE WENT THROUGH A GOOD PROCESS WITH THE WITH REWORKING THE ZONING POLICY. AND SO I THINK THAT'S KIND OF THE GOVERNING OBJECTIVE HERE IS JUST TO TRY TO HAVE CONSISTENCY ACROSS THESE POLICIES AGAIN AND JUST CLARITY SO THAT HOPEFULLY WE CAN EACH GIVE A BETTER ANSWER IF WE'RE ASKED, YOU KNOW WHAT, WHAT'S THE PURPOSE OF THESE COMMITTEES. WHAT DO THEY DO.WHO'S ON THEM. WE CAN HOPEFULLY GIVE BETTER ANSWERS GOING FORWARD. YEAH. SO YES. SO THANK YOU FOR THAT. AND THAT'S ABSOLUTELY WHAT I WAS GOING TO FOLLOW UP WITH. IS THAT SO ON THE ONE HAND WE HAVE SORT OF THIS UMBRELLA POLICY THAT'S BDF LOCAL. AND WE CAN GIVE SOME GENERALIZED FEEDBACK AND UPDATING THAT POLICY THAT COULD APPLY ACROSS THE BOARD. ANYTIME WE'RE FORMING THESE COMMUNITY BASED TYPE OF COMMITTEES, WHETHER IT'S AN OVERSIGHT COMMITTEE OR AN ADVISORY COMMITTEE. BUT THEN WE DO HAVE SOME SPECIFIC POLICIES RELATED TO SPECIFIC COMMITTEES THAT WE CAN ALSO GIVE THAT FEEDBACK. I, I HAD THE OPPORTUNITY TO MEET WITH SOME OF THE MEMBERS OF THE BOND OVERSIGHT COMMITTEE, AND THEY PROVIDED I KNOW THEY CAME AND SPOKE TO THE BOARD, THEIR CHAIRMAN CAME AND SPOKE TO THE BOARD SEVERAL MONTHS AGO, MAYBE LAST YEAR SOMETIME. BUT I MADE SOME NOTES OF SOME FEEDBACK THAT A FEW OF THE MEMBERS GAVE THAT I WILL SHARE TONIGHT AND WE CAN HAVE FOR DISCUSSION AND CONSIDERATION. AND BUT SO THERE'S REALLY NO THERE'S REALLY NO RULES FOR THIS EVENING. I JUST WANT TO HEAR WHAT EVERYBODY THINKS. ONE LAST THING I'LL PUT OUT THERE. YOU AND I TALKED ABOUT THIS KOBE, ABOUT MAYBE COMING UP WITH SOME COMMON APPLICATION PROCESS WHEREBY IF WE HAVE COMMUNITY MEMBERS WHO ARE INTERESTED IN BEING ON A SPECIFIC COMMITTEE OR IN JUST SERVING IN SOME CAPACITY OR THEY FEEL PARTICULARLY QUALIFIED TO SERVE ON A PARTICULAR COMMITTEE, THEN WE CAN HAVE MAYBE SOME KIND OF COMMON APPLICATION PROCESS WHEREBY THEY CAN GO THROUGH, GIVE THEIR QUALIFICATIONS, CHECK OFF WHAT THEY WANT TO DO. SO THAT WAS SOMETHING YOU WERE GOING TO CHECK INTO FOR US, SEE IF THAT WAS AVAILABLE. AND THEN WE COULD ALSO GIVE OUR FEEDBACK ON HOW WE THINK THAT SHOULD LOO.
YES. THANKS MISS TARZAN. THERE I SEE MISS PAYNE BEHIND US. THERE IS A COMMON APPLICATION THAT WE DO HAVE FOR A NUMBER OF COMMUNITY ENGAGEMENT PIECES IN THE, IN THE DISTRICT. MY UNDERSTANDING IS THAT THAT IS NOT UNIVERSAL FOR ALL OF THESE COMMITTEES. OKAY, OKAY. SO THAT'S GOOD TO KNOW. AND IF THAT'S SOMETHING THAT WE WANT TO BE UNIVERSAL, THEN WE CAN CERTAINLY GIVE THAT THAT FEEDBACK. AND THAT DIRECTIVE. AND WE CAN INCLUDE THAT IN POLICY AS WELL. SO AT THIS TIME I'M GOING TO OPEN IT UP TO ANYBODY THAT HAS ANY FEEDBACK OR QUESTIONS OR ANYTHING THEY WANT TO SHARE. MR. GARCIA, THANK YOU. SO I PREVIOUSLY SERVED BEFORE I
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GOT ON THE BOARD ON THE SCHOOL BOUNDARY OVERSIGHT COMMITTEE. SPOCK AND I THINK WE WERE GOING THROUGH SOME ISSUES AT THE TIME. I THINK THAT WAS RIGHT AROUND I THINK THAT WAS COVID. SO THERE WASN'T A WHOLE LOT OF WORK TO BE DONE. AND THEN WE ENDED UP GETTING TO I CAN'T REMEMBER WHICH ELEMENTARY SCHOOL WAS GETTING INTO DOING THAT WORK. THE A LOT OF THE WORK SEEMED TO BE DRIVEN BY THE DISTRICT MORE SORT OF I WANT TO SAY, JUST SORT OF GUIDED INTO A DECISION. SO THIS THIS IS, YOU KNOW, HERE'S ALL THE INFORMATION THIS IS THE RECOMMENDATION THAT WE'RE SAYING, AS OPPOSED TO WHAT I FELT THE COMMITTEE SHOULD BE DOING, IS ACTUALLY MORE LOOKING AT THE DATA AND HELPING TO MAKE THE DECISIONS BASED ON THE INFORMATION THAT'S PROVIDED, AS OPPOSED TO BEING PRESENTED SOLUTIONS UP FRONT AND SAYING, HERE'S OUR BEST OPTION. HERE'S OUR SECOND BEST OPTION. HERE'S OUR THIRD BEST OPTION. WHAT DO YOU ALL WANT TO DO? YOU KNOW, AND THEN YOU VOTE ACCORDING TO THE THREE OPTIONS. SO THAT'S ONE ASPECT I THINK THE OTHER ASPECT IS WHEN WE'RE LOOKING AT FORMING COMMITTEES, PARTICULARLY WITH THE BOND OVERSIGHT COMMITTEE, IT SAYS IT SHALL BE COMPOSED OF 20 TO 30 COMMUNITY MEMBERS WITH PROFESSIONAL BACKGROUNDS THAT ENABLE THEM TO FULFILL THEIR DUTIES AND WHATEVER. I THINK OVER THE YEARS, THE BOND OVERSIGHT COMMITTEE HAS SORT OF GONE FROM A PROFESSIONAL DRIVEN COMMITTEE TO A MORE AN EMOTIONAL DRIVEN COMMITTEE BECAUSE WE STARTED, FOLKS STARTED ROLLING OFF WITH THAT EXPERIENCE AND PEOPLE STARTED COMING IN FROM THE COMMUNITY, AND IT ENDED UP BEING, WHICH IS GREAT. WE WANT THAT. WE WANT COMMUNITY PARTICIPATION. WE NEED TO KNOW WHAT THE COMMUNITY WANTS FOR THEIR THEIR SCHOOLS. BUT WHEN WE'RE LOOKING AT A COMMITTEE AT THAT CAPACITY, WE REALLY ARE LOOKING FOR OVERSIGHT. WE REALLY NEED OVERSIGHT. WE NEED THE EXPERTS TO TELL US WE OBVIOUSLY KNOW THE SITUATION WE HAD WITH THE WITH THE BOND DEFICIT AND, YOU KNOW, THE MAKEUP OF THE BOND OVERSIGHT COMMITTEE, NOT TO SAY IT'S THIS OR THAT, BUT WE HAVE SOME OF THE EXPERTS THAT MAYBE COULD HAVE, YOU KNOW, LOOKED AT IT IN A DIFFERENT LIGHT THAN THAT'S WHAT I KIND OF RELY ON THAT COMMUNITY FEEDBACK. AND THEN I THINK THERE'S ALSO A COMPONENT OF HAVING, YOU KNOW, YOU GOT YOUR COMMITTEE MEMBERSHIP, YOU GOT YOUR OVERSIGHT, YOU KNOW, COMMITTEE MEMBERSHIP, AND THEN YOU HAVE THE ADVISORY COMMITTEE. SO THE PARENT ADVISORY COMMITTEE FOR A BOND COULD SAY, THESE ARE THE THINGS WE WANT, WORK IN CONJUNCTION WITH THE ACTUAL ACTUAL STAFF. AND THESE ARE THESE ARE HOW WE FORM DECISIONS ON WHAT SCHOOLS NEED, WHAT THINGS. I KNOW WE DO A FACILITIES CONDITION INDEX EVERY SO OFTEN, SO WE KNOW WHAT BREAKING AT THE SCHOOLS, WHAT WE NEED. BUT IN TERMS OF ACTUAL NEEDS OF THE SCHOOLS, PLAYGROUND EQUIPMENT TRACKS NEEDS TO BE UPDATED, ATHLETIC FACILITIES AND SO ON AND SO FORTH. THAT'S WHERE WE NEED THE PARENT INPUT AND INVOLVEMENT WHEN WE'RE LOOKING, LIKE I SAID, OVERSIGHT COMMITTEE. I THINK WE'RE LOSING THAT THAT LEVEL, THAT PROFESSIONAL. AS I UNDERSTAND IT, A LOT OF FOLKS HAVE FALLEN OFF OVER THE YEARS OF THOSE TYPES OF COMMITTEES. SO THAT'S JUST SOME OF MY THOUGHTS. THANK YOU, MR. GARCIA. MR. SHOAFF MINES, A QUICK QUESTION. ARE WE ABLE TO JUST HAVE A BOARD MEMBER ASSIGNED AS A LIAISON TO EACH OF THESE COMMITTEES? IT KIND OF CLOSE THAT GAP. WE CERTAINLY CAN. I MEAN, WE CAN WE CAN CERTAINLY, IF THAT'S WHAT WE DECIDE TO DO AS A BOARD, WE CAN ASSIGN A BOARD MEMBER AS A LIAISON. AND IF THAT'S IF WE HAVE ENOUGH BOARD MEMBERS WHO ARE WILLING AND ABLE TO SERVE IN THAT CAPACITY, I THINK THAT MIGHT BE THE BIGGEST ISSUE IS ENSURING THAT WE ALL HAVE THE BANDWIDTH TO DO THAT. WE CURRENTLY HAVE LIAISONS ON SOME COMMITTEES, BUT NOT ALL COMMITTEES. SO IT'S NOT IN THE POLICY. SO YEAH, WE COULD BECAUSE WE HAD A BUDGET. WE HAD A BUDGET COMMITTEE. RIGHT. AND WE HAVE WE HAVE A BOARD LIAISON FOR THAT. IN FACT, I THINK THAT'S IT. YEAH, I THINK THAT'S IT. ADAM. YEAH. AND THEN WE HAVE TWO LIAISONS ON SHAQ, I BELIEVE. RIGHT. IS THAT I DON'T KNOW IF THAT'S IS THAT MANDATED AND IS THAT PART OF THE LAW OR IS THAT PART OF WE HAVE ONE. YEAH WE HAVE ONE. OKAY OKAY. THAT'S RIGHT. AND THAT'S STATUTORY OKAY. SO MAYBE THE ONE IS I KNOW FOR A YEAR OR TWO WE HAD TWO. SO I GUESS THAT WAS JUST WE WERE REQUIRED TO HAVE ONE PROBABLY BY THE STATUTE. BUT WE CAN'T HAVE MORE THAN ONE. AND WHEN WE HAD THE BUDGET BOND COMMITTEE LAST YEAR, TRY TO MAKE IT A POINT TO MAKE IT TO THE BOND OVERSIGHT COMMITTEES, NOT ALWAYS ABLE TO MAKE IT. SOMETIMES TRUSTEE HANNAN WOULD MAKE IT THERE, SOMETIMES I WOULD, SOMETIMES IT[00:20:05]
WOULD BE MAYBE A COUPLE OF US. BUT IT WASN'T A REQUIREMENT. WAS IT? A CHARTER? BUT JUST TRY TO BE THERE, AT LEAST TO HEAR WHAT THE CONCERNS WERE. OKAY. MISS HANNAN. YES. AND SO MR. SHOAFF, I, I APPRECIATE THE QUESTION ABOUT HAVING A LIAISON, AND I DO THINK IT'S IMPORTANT TO THINK ABOUT THE BANDWIDTH BECAUSE WE, WE HAVE A LOT GOING ON. BUT WHAT I WANTED TO SAY IS THAT SO I HAVE ATTENDED MAYBE THREE OF THE BOND OVERSIGHT COMMITTEE MEETINGS, AND I WOULD JUST, YOU KNOW, AS WE'RE GIVING INPUT FOR THE POLICY COMMITTEE, I WOULD JUST BE CAREFUL WITH THAT BECAUSE I'M NOT SURE HAVING SOMEONE FROM THE BOARD IS ALWAYS IN THE BEST INTEREST BECAUSE IT THEN THEN CONVERSATIONS SOMETIMES GETS DIRECTED TO THE BOARD MEMBER. AND I THINK IN SOME WAYS IT IS LIMITING THE DISCUSSION THAT MIGHT HAPPEN IF A BOARD MEMBER WASN'T IN THE ROOM. I DO THINK THAT THE WORK THAT THE POLICY COMMITTEE DID AND IS NOW THE SCHOOL BOUNDARY ADVISORY COMMITTEE, IT'S NOT THE OVERSIGHT COMMITTEE ANYMORE. AND WE ADDED A I KNOW MR. HAMILTON TALKED ABOUT THIS, BUT WE JUST ADDED A LAYER OF SPECIFICITY IN THERE THAT MAYBE ISN'T IN SOME OF THESE. SO I THINK THAT WHILE WE HAVEN'T TRIED IT YET, RIGHT, WE HAVEN'T HAD REZONING. I DO THINK THAT IT WILL ADDRESS SOME OF THAT BALANCE AND I THINK THAT THAT'S ONE OF THE MOST IMPORTANT THINGS IN GOING IN HERE IS, IS FINDING THE BALANCE BETWEEN ACTUALLY RESPECTING THE WORK OF PEOPLE WHO ARE COMMITTING THEIR TIME TO ADVISE OR PROVIDE OVERSIGHT, AND JUST BE CLEAR ON DEFINING WHAT THE EXPECTATION IS WITHIN THE POLICY. AND SO THAT IS A DEFINITE LEVEL OF SPECIFICITY. I WOULD IN THE IN THE BOND OVERSIGHT COMMITTEE, I DO, I DO, AND I'M JUST SAYING THIS OUT LOUD SO WE CAN ALL HEAR IT. AND HOPEFULLY YOU'LL GIVE ME SOME FEEDBACK. YOU KNOW, I KNOW THAT THE WORDING IS ABOUT SOME SPECIFIC PEOPLE WITH PROFESSIONAL EXPERTISE, BUT I ALSO THINK THAT ON SOMETHING LIKE A BOND OVERSIGHT OR ADVISORY COMMITTEE, WE NEED WE NEED PEOPLE WHO ARE ACTIVELY ENGAGED. MAYBE THEY'RE ON THE PTO OR THEY'VE BEEN IN THE SCHOOLS BECAUSE WHILE WE HAVE ENGINEERS, IF THE ENGINEERS AREN'T SPECIFIC TO BUILDING SCHOOLS AND THEY ARE NEVER AROUND CHILDREN, THEY DON'T KNOW, YOU KNOW, THEY THEY UNDERSTAND ED SPECS. BUT THERE'S SOMETHING TO THE FACT THAT WHEN WE HAVE PEOPLE WHO ARE ACTUALLY IN OUR MIDDLE SCHOOLS OR IN OUR HIGH SCHOOLS, THEY UNDERSTAND THE THEATER DEPARTMENT AND HOW THAT WORKS. THEY UNDERSTAND, YOU KNOW, THEY UNDERSTAND THE ATHLETIC FACILITIES AND SO ON.SO I JUST THINK AS WE BUILD OUT THE POLICY, WE MAY NOT WANT TO RESTRICT IT TO JUST PEOPLE WHO ARE AN ACCOUNTANT OR AN ENGINEER OR AN ARCHITECT, BECAUSE THEY MAY HAVE EXPERTISE, BUT IT MAY NOT BE SPECIFIC EXPERTISE TO PUBLIC SCHOOLS. SO THAT WAS REALLY KIND OF THE FOOD FOR THOUGHT. I DO THINK SOME OF THESE POLICIES DEFINITELY NEED TO BE READDRESSED. SO MAYBE WE COULD GET TO THE LEVEL OF SPECIFICITY THAT THAT WE FLESHED OUT IN THE LAST ONE. AND I KNOW STAFF WILL HELP US WITH THAT BECAUSE THEY WERE VERY HELPFUL WITH, WITH WITH THE OTHER WORK WE DID. ARE YOU CAN I BECAUSE I KNOW THAT THE NAMING FACILITIES IS IN HERE ALSO IS THAT IS THAT JUST ONE THAT WAS JUST KIND OF AN FYI OR IS THAT ONE THAT THE BOARD IS WANTING US TO LOOK AT? ALSO, IT'S INCLUDED AS AN FYI, AS AN EXAMPLE OF OKAY, BUT CAN WE I MEAN, CAN I ASK, IS THIS.
YES. SO MY INTENT, I MEAN MY INTENT IN PUTTING THESE OUT THERE FOR US TO DISCUSS IS TO ENSURE ALIGNMENT AND CONSISTENCY AMONG THE POLICIES, THE ONES THAT ARE STATUTORY IN NATURE. WE HAVE TO FOLLOW THOSE. THERE MAY BE SOME DISCRETION FOR US TO SA, HERE'S HOW WE'RE GOING TO CHOOSE THE MEMBERS, HERE'S HOW WE'RE GOING TO, YOU KNOW, I DON'T KNOW, DO CERTAIN THINGS WITHIN FORMING THOSE COMMITTEES TO THE EXTENT THAT THEY'RE NOT STATUTORY AND THAT WE HAVE CONTROL OR AUTHORITY GOVERNING AUTHORITY OVER THEM. I THINK THAT THERE IS BENEFIT TO HAVING SOME ALIGNMENT AMONG THOSE POLICIES. SO THAT'S WHY I HAD MR. WILBANKS PULL EVERYTHING, INCLUDING NAMING. SO AND TO THE EXTENT THAT WE THINK, WELL, NAME MEANS A LITTLE BIT DIFFERENT, I
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THINK IT'S OKAY TO PUT EXCEPTIONS IN. SO KIND OF MY THOUGHT PROCESS WAS THAT, OKAY.WELL, LET'S SAY I'LL JUST TAKE NAMING FOR EXAMPLE, SINCE YOU PUT THAT ONE OUT THERE. OKAY.
THIS ONE'S DIFFERENT BECAUSE IT'S ONLY FORMED WHENEVER WE HAVE A SCHOOL THAT NEEDS TO BE NAMED. AND PERHAPS HOW WE GO ABOUT GETTING MEMBERS FOR THAT COMMITTEE IS GOING TO BE HANDLED A LITTLE BIT DIFFERENTLY, PERHAPS HOW WE I MEAN, I DON'T KNOW, THERE'S ANY NUMBER OF THINGS WE COULD THINK OF. SO THERE CAN BE EXCEPTIONS TO THE THINGS THAT WE SAY. GENERALLY WHEN WE HAVE AN OVERSIGHT OR ADVISORY COMMITTEE. HERE'S WHAT WE'RE GOING TO DO. HOWEVER NAMING IS GOING TO WE'RE GOING TO CARVE OUT AN EXCEPTION FOR NAMING. SO THAT'S KIND OF THE WAY I THOUGHT IT MIGHT GO. OKAY. AND THEN I LET ME JUST ASK ONE MORE QUESTION. MAYBE MR. WILBANKS, BECAUSE OUR, OUR DEEPAK AND OUR C PAC, BXB AND BCCA, THOSE ARE SPECIFIC LOCAL POLICIES, CORRECT. BUT AREN'T THEY ALSO GUIDED BY A LEGAL POLICY ALSO THAT WE'RE REQUIRED TO HAVE A SOME SORT OF DISTRICT AND CAMPUS LEVEL ADVISORY COMMITTEE OR LEADERSHIP COUNCIL OR WHATEVER IT IS WE CALL THEM? THEY ARE. AND YOU'LL NOTICE IN THE FIRST ONE, BCCA THERE IS A REFERENCE SPECIFICALLY TO BC, A LEGAL PROBABLY TWO THIRDS OF THE WAY DOWN THAT PAGE. WHEN YOU GET INTO THE MAYBE ON PAGE TWO, WHEN YOU GET INTO THE ACTUAL COMMITTEE DISCUSSION OF WHAT THAT LOOKS LIKE. OKAY, OKAY. AND SO MY QUESTION FOR THE BOARD FOR, FOR YOU GUYS TO CONSIDER BECAUSE I KNOW THAT AND THIS IS MY LAST QUESTION. AND THANK YOU FOR THE TIME MY IF YOU GUYS LOOK AT BCCA AND BXB AND THIS WAS AND I'M JUST I'M JUST SHARING THIS OUT BECAUSE I THINK WHAT WE PUT IN POLICY NEEDS TO ACTUALLY BE THINGS THAT THE STAFF HAS THE BANDWIDTH TO DO. FIRST OF ALL, AND THAT WE'RE ACTUALLY DOING IT. SO ON ONE OF LET'S JUST LOOK AT BCCA FIRST. SO ONE OF THREE, FOR INSTANCE, YOU'LL SEE ON PAGE ONE IT SAYS COMMUNITY BASED ACCOUNTABILITY. AND I KNOW THE PREVIOUS BOARD PRIOR TO 2020 WORKED ON THIS. AND WE SO WE JUST HAVE SOME THINGS LIKE THE HOPES AND DREAMS PROTOCOL. I'VE NEVER SEEN IT. NEVER SEEN YOU KNOW. SO THERE ARE SOME THINGS WITHIN COMMUNITY BASED ACCOUNTABILITY THAT ARE PHILOSOPHICALLY WHAT WE WANT.
RIGHT? WE DON'T WANT THE STAR BEING THE ONE SHOT ACCOUNTABILITY COMPONENT. RIGHT.
AND WE ALSO HAVE THE PROFILE OF A GRADUATE THAT WE IS THE MANTRA OF THIS DISTRICT. THE ASPIRATIONAL DOCUMENT OF THIS DISTRICT FOR OUR STUDENTS. SO I WOULD ACTUALLY LIKE FOR THE POLICY COMMITTEE OR THIS DISTRICT TO SAY, IS THIS STILL WHERE WE ARE? WHAT DO WE HAVE THE BANDWIDTH TO DO? AND TO JUST TO JUST ASK THOSE QUESTIONS? BECAUSE I DO BELIEVE THAT WE HAVE A COUPLE OF CAMPUSES DOING SOME CAMPUS BASED ACCOUNTABILITY TYPE MEASURES. BUT WHEN DOES THAT EXPAND BEYOND, YOU KNOW, THE TEST TRIAL OR THE, YOU KNOW, THE PILOT PERIOD? AND SO MAYBE IF STAFF, I FEEL LIKE THERE'S A WHOLE LOT OF INPUT THAT I NEED ON THE POLICY COMMITTEE, I THINK MR. HAMILTON, MR. SHOAF WOULD AGREE. YOU KNOW, I DON'T KNOW HOW THE C PACKS ARE GOING. DO YOU DO YOU GUYS I HAVE NO IDEA. I DON'T REALLY EVEN KNOW HOW THE D PACK IS GOING. SO I'M NOT ENGAGED WITH THE PEOPLE WHO ARE ON THOSE COMMITTEES. SO SOME OF THAT INFORMATION, LIKE THE COMMUNITY BASED ACCOUNTABILITY PIECE, I KNOW WE SEE THAT WHEN WE GET THE, THE CIPS, THE CAMPUS IMPROVEMENT PLANS, BUT THEN BUT THAT'S THE ONLY SNAPSHOT I GET OF THAT. I DON'T GET A SNAPSHOT OF THE PEOPLE THAT ARE ON THE COMMITTEES THAT HELP CREATE THAT, OR EVEN THE MEASURABLE ENDING OUTCOME. WE ONLY GET TO APPROVE WHAT IS COMING. SO THERE'S A LOT TO UNPACK. I'M SORRY, IN WHAT I SAID, BUT I JUST I AGREE WITH YOU THAT THESE THINGS NEED TO BE LOOKED AT AND THERE NEEDS TO BE CONTINUITY THROUGH THERE. BUT I ALSO THINK WE'RE MISSING A LOT OF DATA THAT WILL INFORM THE POLICY COMMITTEE AND THE FULL BOARD TO SAY, OKAY, YEAH, THIS IS WHERE WE LANDED.
AND THIS IS A GOOD PLACE TO LAND. THANK YOU VERY MUCH FOR THE TIME. THANK YOU. AND BEFORE I GO TO OUR NEXT TRUSTEE, I AT THAT POINT IS WELL TAKEN. AND SO MY THOUGHT PROCESS WAS AT LEAST
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FROM MY PERSPECTIVE, IN GOING THROUGH THIS, EVEN IF WE HAVE TO GO THROUGH A COUPLE OF ITERATIONS, SORT OF LIKE YOU KNOW, LET'S GET SOME CHANGES IN PLACE AND APPROVED AND IF WE NEED TO EITHER WAIT UNTIL AFTER A STRATEGIC PLAN OR WAIT UNTIL WE GET ADMIN FEEDBACK OR, AND WE AGREE, HEY, WE'RE GOING TO COME BACK AND TAKE ANOTHER STAB AT THIS WHEN WE GET THAT. I THINK THAT'S OKAY TO DO IT IN IN THAT PROCESS, AT LEAST FROM MY PERSPECTIVE, WHAT I'D LIKE TO SEE IS SOME OUTWARD FACING CONSISTENCY SO THAT OUR COMMUNITY UNDERSTANDS, YOU KNOW, THIS IS HOW THESE COMMITTEES ARE BEING FORMED. THIS IS HOW I APPLY. EVERY COMMITTEE HAS A CHARTER, EVERY, YOU KNOW, THAT TYPE OF THING. SO THAT'S JUST MY THOUGHTS ON THAT FOR NOW. DOCTOR GILLIAM. YES, I'M GOING TO BOTH OF YOU AS YOU YOU SPOKE YOUR YOU WERE ABLE TO ANSWER SOME OF MY QUESTIONS, BUT WHAT THE NUMBER ONE QUESTION IS THE CONVERSATION IS HAPPENING. WHAT IS OUR GOAL FOR TODAY? OUR GOAL FOR TODAY IS TO GET THIS KIND OF FEEDBACK. AND WE YOU CAN GO AT WHATEVER LEVEL THAT YOU'RE PREPARED TO GIVE. SO FOR EXAMPLE, I HAVE SOME PRETTY SPECIFIC THINGS THAT KIND OF WHEN IT BECOMES MY TURN, I'M GOING TO TALK ABOUT SOME THINGS THAT I THINK NEED TO BE CONSIDERED TO GO INTO THESE POLICIES. AND THEN YOU GUYS CAN COMMENT ON THAT AND WEIGH IN AND THEN I WANT MISTER WILBANKS AND THE TRUSTEES WHO ARE ON THE POLICY COMMITTEE TO GO BACK, HAVE A CONVERSATION ABOUT IT, TALK, SEE WHAT CONSENSUS WE'VE REACHED HERE THAT THE TRUSTEES SAY THEY WANT. WE WILL PUT DRAFTS OUT AND THEN WE WILL TAKE THE NEXT STEP FROM THERE. SO TODAY'S PURPOSE IS TO GET YOUR FEEDBACK ON WHAT YOU THINK NEEDS TO GO INTO THESE POLICIES. WHAT YOU THINK NEEDS TO BE CHANGED, WHAT YOU KNOW, WHAT ARE YOUR THOUGHTS AND IDEAS ABOUT HOW WE CAN GET SOME CONSISTENCY AND ALIGNMENT IN THESE? OKAY, SO I'M A LITTLE CONCERNED AS FAR AS COMING IN. AND I HEAR US AND HOW WE DO IT AND HOW RATHER THAN KIND OF LOOKING TO SEE, I KNOW THAT WE'RE GOING TO TALK ABOUT THINGS THAT WE'RE DOING AND THINGS THAT WE CAN DO BETTER, BUT HERE ARE JUST SOME THOUGHTS. YOU KNOW, IT WAS WHAT IS OUR GOAL FOR TODAY? AND I HEAR CONTROL A LOT FROM THE BOARD THAT THIS IS WHAT WE DO. THEN WHAT HAPPENS WITH THAT. AND IT'S NOT IT'S JUST AN OBSERVATION. AND THEN IT'S A MATTER OF, WELL, HOW DO WE BRING THE COMMUNITY INTO THAT? HOW DO WE HONOR AND TRULY LISTEN TO WHAT THEY'RE SHARING? BECAUSE IT TO ME, IT SEEMS LIKE WHEN WE BRING IT TO THEM, WE ALREADY HAVE A PLAN. AND MAYBE I HAVEN'T BEEN IN ONE OF THESE CONVERSATIONS WITH THE COMMUNITY, BUT THIS IS KIND OF WHAT I HEAR. I SAID SOMETHING, I AGREE HOW WE HOW HOW DO WE PARTICIPATE AS BOARD MEMBERS. SO IF WE HAVE SEVEN AND LET'S AND OF COURSE THERE'S ONLY THREE ON THE POLICY COMMITTEE. HOW DO HOW DO WE MAKE SURE THAT WE'RE TOGETHER BEFORE WE GO AND START HAVING A CONVERSATION WITH OUR COMMUNITY AND THE DISCUSSIONS, YOU KNOW, HOW DO WE KEEP IT FAIR AND FAIR IS OKAY. DID THIS SIDE OF THE DISTRICT WERE THEY ABLE TO PUT THEIR FEEDBACK IN? AND THIS SIDE OF THE DISTRICT AND WHAT HOW DO WE KEEP IT FAIR? I ALSO HEARD YOU KNOW, BEING PROFESSIONAL VERSUS THE FEELING ASPECT. AND THAT CONCERNS ME A LOT BECAUSE EVEN THERE ARE TIMES THAT ARE IN CLOSED SESSION, I HEAR A LOT ABOUT FEELINGS, NOT NECESSARILY WE DO GET INTO, OKAY, THIS IS WHAT'S BEST, BUT THOSE FEELINGS REALLY, I WORRY ABOUT THE BOARD AT TIMES AS FAR AS FEELINGS AND HOW WE EXCUSE ME, HOW WE FEEL ABOUT SOMETHING AND NOT REALLY LOOKING DEEP INTO IS THIS WHAT'S BEST FOR STUDENTS IS THIS WHAT'S BEST FOR OUR DISTRICT? IS THIS WHAT IS BEST FOR OUR PROFESSIONALS? YOU KNOW, AND THEN IT SOMEHOW, WELL, SOMEONE SAID SOMETHING ABOUT BENEFIT TO OUR COMMUNITY, SO. OR MAYBE I PUT IT THERE. HOW DO WE MAKE SURE THAT WE ARE A GROUP THAT WE ARE A BOARD, THAT WE ARE TRULY THINKING ABOUT WHAT WE DO AND HOW THAT'S GOING TO BE LASTING IN THE NEXT FOUR YEARS, FIVE YEARS, SIX YEARS, BECAUSE WE'VE WE'VE GOT A LOT OF THAT GOING ON RIGHT NOW. AND THEN AGAIN, I'M GOING TO GO BACK AND I'M GOING TO STOP RIGHT THERE, YOU KNOW, BEING ACTIVELY ENGAGED. BUT AT THE SAME TIME,[00:35:02]
YOU KNOW, AGAIN, I CAN NAME WHAT THE GOAL IS, BUT HOW DO WE MAKE SURE THAT WE ARE GOING TO THAT'S WHAT EVERYONE ON THE BOARD, AS WELL AS OUR FOLKS THAT ARE GOING TO WORK WITH US ON THESE, THESE COMMITTEES, HOW HOW DO WE COME TOGETHER? WHAT IS OUR PROTOCOL? THANK YOU. MR. SHOAFF. ALL RIGH.WELL, TO TAG ON TO MISS HANNAN, ONE OF THE THINGS THAT I'M SEEING IS I HAVEN'T SPOKEN WITH ANY OF THESE COMMITTEES. NOBODY'S REACHED OUT TO ME. I DON'T KNOW WHO THEY ARE. AND THERE SEEMS TO BE A MASSIVE DISCONNECT. AND THAT'S WHERE I ALSO DON'T KNOW HOW THEY'RE STRUCTURED. DO THEY HAVE A CHAIR OR IF THEY DO HAVE A CHAIR, WOULD IT BE POSSIBLE TO START BRINGING THAT PARTICULAR COMMITTEE CHAIR INTO OUR MEETINGS AND BRING THEM TO THE TABLE? BECAUSE, YOU KNOW, YOU BROUGHT UP A GOOD POINT, OKAY, THAT IF WE START GOING TO THESE MEETINGS AND EVERYTHING'S DIRECTED AT THE TRUSTEE, THAT'S VALID, BUT WE HAVE TO CLOSE THAT GAP SOMEHOW. AND THE ONLY WAY THAT I SEE TO DO IT IS, IS FIND A WAY TO BE ABLE TO BRING THESE CHAIRS, THE COMMITTEE CHAIRS, TO THE TABLE, POSSIBLY EVEN IN SOME OF OUR EXECUTIVE SESSIONS. THAT WAY WE CAN DO THE ROUND ROBIN, THE WAY WE HANDLE EXECUTIVE WITH THEM AT THE TABLE, HAVING OPEN CONVERSATION WITHOUT THE FORMALITIES OF OPEN SESSION. SO THAT'S ONE OF THE QUESTIONS THAT I HAVE. IS THAT A POSSIBILITY TO DO SOMETHING LIKE THAT? NO. WE HAVE TO DO IT IN OPEN SESSION.
BUT THAT'S WHAT'S SUPPOSED TO HAPPEN. THEY'RE SUPPOSED TO COME IN AND GIVE UPDATES AND HAVE HAVE DIALOG. THEY'RE SUPPOSED TO GO ON THE AGENDA. NOW, IS THERE A REASON THAT THAT HASN'T BEEN HAPPENING? WELL, I KNOW THAT THE CHAIR OF THE BOND OVERSIGHT COMMITTEE CAME LAST YEAR, AND HE WAS ON THE AGENDA. I'M NOT SURE ABOUT THE OTHERS BECAUSE I WASN'T HERE PREVIOUSLY. SO SINCE I'VE BEEN HERE, YEAH, YEAH. WOULD IT BE POSSIBLE TO START BRINGING THOSE CHAIRS INTO OUR POLICY COMMITTEE MEETINGS? WELL, I DON'T KNOW. LET ME THINK ABOUT THAT. BECAUSE REALLY, THE ENTIRE BOARD SHOULD HAVE THE BENEFIT OF THE FEEDBACK AS MY INITIAL REACTION TO THAT, BECAUSE ONLY TO THE EXTENT IT INFLUENCES POLICY. AND I'M NOT SURE THAT IT NECESSARILY WOULD, BUT BUT I THINK THE BOARD PRESIDENT SHOULD BE HAVING THESE THINGS ON THE AGENDA, AND THERE SHOULD BE UPDATES FROM FROM THESE COMMITTEES. I MEAN, THAT'S REALLY HOW IT'S SUPPOSED TO WORK. WELL, IF ANYTHING, IF WE COULD START DOING WORKSHOPS WITH THEM WITH A LITTLE BIT MORE RELAXED ENVIRONMENT, LIKE WE HAVE HERE, IT'S NOT QUITE AS RELAXED AS HOW WE DO IN EXECUTIVE, BUT BEING ABLE TO MAKE IT MORE OF A DISCUSSION INSTEAD OF HAVING TO WAIT AND YOU CAN COME IN TO REVIEW, THEY CAN COME IN TO REVIEW MEETINGS FOR SURE, BUT THAT'S BUT WHAT YOU'RE TALKING ABOUT RIGHT THERE. I MEAN, THAT'S THE EXACT FEEDBACK LIKE THAT. WE'RE LOOKING FOR. AND, YOU KNOW, I DON'T KNOW THAT THAT, THAT, THAT IS SPECIFICALLY IN POLICY. BUT THAT'S A GOOD, PERHAPS A GOOD RECOMMENDATION TO ENSURE THAT WE HAVE SOMETHING IN POLICY ABOUT GETTING BOARD UPDATES FROM THESE COMMITTEES AND HOW OFTEN SHOULD WE DO THAT OR SOMETHING ALONG THOSE LINES. THAT DOES ILLUSTRATE. ONE OF THE INCONSISTENCIES ACROSS THESE POLICIES IS SOME OF THESE POLICIES DO HAVE A REQUIREMENT OF AN ANNUAL REPORT OR A REGULAR PERIODIC REPORT TO THE BOARD, WHILE OTHERS DON'T. AND SO THAT IS AN INCONSISTENCY. AND THEN ALSO, COULD WE CONSOLIDATE ANY OF THESE COMMITTEES. NOT I MEAN, I DON'T KNOW, YOU'D HAVE TO BE SPECIFIC ABOUT WHAT YOU WOULD SUGGEST. WE CONSOLIDATE. EACH ONE HAS A PARTICULAR PURPOSE AT THIS TIME, BUT IF YOU SEE ANY OVERLAP THEN, YOU KNOW, THAT'S CERTAINLY SOMETHING TO CONSIDER.
GO AHEAD. I JUST I JUST HAVE ONE COMMENT. AND SO I'M GOING TO CONFESS TO THIS WHOLE BOARD THAT LIKE SOMEWHERE I DROPPED THE BALL BECAUSE I DIDN'T KNOW. MAYBE I JUST DIDN'T LOOK AT THE AGENDA WHEN IT WAS POSTED OR I MISSED AN EMAIL BECAUSE I, YOU KNOW, YOU KNOW HOW I ROLL, RIGHT? I WOULD HAVE COME IN HERE WITH A HANDOUT AND I WOULD HAVE GIVEN YOU ALL OF MY I WOULD HAVE, BECAUSE I THINK A LOT OF THESE NEED WORK. AND SO I DON'T HAVE MY NOTES TO SAY, AND I KNOW I'M ON THE COMMITTEE, BUT I LIKE THE WHOLE I MEAN, SO LIKE, DID I MISS AN EMAIL? LIKE, DID EVERYBODY KNOW WHAT? OKAY. NO, NO, THAT'S NOT TRUE. I HAD AN EMAIL SENT OUT. I DID I HAD WE
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SENT OUT AN EMAIL, BUT NO, NO, I SENT OUT AN EMAIL SAYING WHAT THE PURPOSE. NO, I SAW IT BECAUSE WHEN YOU CLICKED ON THE CALENDAR, THERE WAS A LITTLE BLURB OF WHAT THE PURPOSE WAS.SO I GOT THE GIST AND I FELT LIKE IT WAS MAYBE GOING TO BE LIKE I HAD IN MY MIND. MAYBE A LITTLE BIT LIKE THE SCHOOL BOUNDARY ADVISORY COMMITTEE. I WAS THINKING, OKAY, WE'RE GOING TO TALK ABOUT THIS BOND OVERSIGHT COMMITTEE AND MAYBE THE UMBRELLA POLICY THAT YOU YOU REFERRED TO. BUT I DIDN'T REALIZE WE WERE WE WERE NEEDING TO HAVE FEEDBACK BECAUSE I WOULD HAVE DEFINITELY SPENT MORE TIME. SO I JUST WANT TO I GUESS I JUST WANTED TO SAY THAT OUT LOUD THAT FOR ANYONE IN HERE THAT IS LIKE ME, WHO MAYBE DOESN'T HAVE THAT LEVEL OF SPECIFICITY OF SOME THINGS THAT YOU WOULD LIKE TO SEE CHANGED, I WOULD LIKE EVERYBODY TO HAVE THAT OPPORTUNITY SOMEHOW. AND I DON'T KNOW HOW LEGALLY WE CAN DO THAT, BECAUSE CAN THE BOARD IN INDIVIDUALLY GIVE FEEDBACK THROUGH A, I DON'T KNOW, THROUGH YOU AS OUR OUR STAFF MEMBER WHO HELPS US, YOU KNOW, BECAUSE I, YOU KNOW, JUST LOOKING THROUGH HERE BECAUSE OVER THE LAST THREE YEARS I HAVE LOOKED AT THESE AND THOUGHT ABOUT, OH, I DON'T EVEN KNOW WHY THIS SAYS THIS OR I DON'T WONDER IF WE'RE REALLY DOING THIS. SO THAT'S ONE, THAT'S ONE LEVEL, THEN THE NEXT ONE. HOLD ON JUST A MINUTE. IS CAN WE FOR THE FOR THE BOARD'S SAKE, DO WE DO WE EVER SURVEY THE CPAC OR THE DPAC MEMBERS ABOUT. AND SO, YOU KNOW, LIKE CPAC IS I MEAN, THEY'RE SUPPOSED TO BE USING, YOU KNOW, THE PROFILE OF A GRADUATE TO GUIDE THEIR, THEIR, THEIR PLANNING.
AND I JUST I THIS ONE THIS ONE'S HARD BECAUSE I KNOW IN MY MIND SOME THINGS. BUT AGAIN WITHOUT IT'S LIKE DOING A PROGRAM EVALUATION BUT NOT SOLICITING ANY. SO I'M GOING TO LET YOU GUYS I MEAN CAN YOU ANSWER THAT OR CAN YOU GET US AN ANSWER SO I CAN PROVIDE YOU HIGH LEVEL INFORMATION IN REGARDS TO CPAC AND DPAC? CPAC IS MAINLY OVERSEEN BY THE EXECUTIVE DIRECTORS AND THE DEPARTMENT OF SCHOOL LEADERSHIP. AND SO THERE'S A TIMELINE FOR MEMBERS TO BE NOMINATED. THEY SERVE A TERM. THEY HAVE AN AGENDA THAT THEY FOLLOW THROUGHOUT THE YEAR, A CERTAIN AMOUNT OF MEETINGS THAT THEY MUST HOLD. AND THEN THEY HAVE FEEDBACK THAT'S GIVEN TOWARDS THE NEEDS ASSESSMENT, TOWARDS THE PLANNING FOR THE CAMPUSES. I CAN PULL ALL OF THAT DOCUMENTATION TOGETHER. AND WE DO HAVE A MASTER LIST OF ALL CPAC MEMBERS FOR THE CAMPUSES.
SO BUT WHAT I'M WANTING TO KNOW ARE THE TEACHERS WHO GIVE THEIR TIME, THE PARENTS WHO GIVE THEIR TIME. IS IT PERCEIVED LIKE SOME OF OUR OTHER COMMITTEES? BECAUSE I WAS ON THE CBLT FOR TWO YEARS AT A CAMPUS, AND I WAS WINDOW DRESSING, I WAS THERE TO TICK OFF THE BOX TO SIGN MY NAME, TO GET A SNACK, AND TO LEAVE. AND I WOULD HOPE THAT NOBODY FEELS THAT WAY, BUT THAT THAT'S THE KIND OF FEEDBACK I WANT FOR IF WE NEED TO RESTRUCTURE THIS POLICY. BECAUSE IF IT'S AGAIN, IT'S, YOU KNOW, DOCTOR GILLIAM REFERRED TO IT IS YOU KNOW, I'VE ALREADY GOT THE WAGON LOADED.
ALL I NEED YOU TO GET, I NEED YOU TO GET IN IT AND GO FOR A RIDE WITH ME FOR A LITTLE BIT.
AND THEN WHEN I'M DONE, YOU CAN HOP OUT. AND I STILL HAVE EVERYTHING IN MY WAGON. RIGHT? THAT IS NOT GOOD TO ME. FOR ANY COMMITTEE. SO. AND THAT'S SOMETHING THAT WE CAN DO DEFINITELY THIS YEAR FOR CPAC. AND THEN DOCTOR STEPHENS HAS WORKED ON REVAMPING DPAC TO ALIGN TO THE POLICY COMPLETELY. SO TWO WEEKS AGO, HE SENT OUT INFORMATION FOR NOMINATIONS. AND SO WE HAD A HARD RESET WITH DPAC. OKAY. AND SO THAT SHOULD BE SOMETHING THAT YOU SEE VERY DIFFERENTLY THIS YEAR JUST TO ENSURE THAT WE ARE ALIGNED COMPLETELY. AND DOES IT ALIGN WITH THE HOW THE POLICY IS WRITTEN? YES, MA'AM. OKAY. THANK YOU. THANK YOU DOCTOR. SO THANK YOU MISS THOMPSON. I'M GOING TO JUMP IN BEFORE I CALL ON ANYONE ELSE BECAUSE I WANT TO PUT EVERYONE'S MIND AT EASE, ESPECIALLY YOURS, MISS HANNON, BECAUSE I DO KNOW HOW YOU ROLL.
IT WAS NOT MY INTENT FOR US TO COME IN HERE AND TALK ABOUT EVERY ALL THE DETAILED CHANGES THAT WE WANT FOR ALL OF THESE POLICIES. I EXPECT THE POLICY COMMITTEE TO GO BACK AND HAVE THOSE CONVERSATIONS. WHAT I WANTED TO BE SURE IS THAT BEFORE YOU GUYS GO AND DO ALL THIS WORK, THAT YOU HAVE FEEDBACK FROM THE BOARD AS A WHOLE ON THINGS LIKE, BECAUSE HERE ARE MY HERE ARE SOME OF MINE JUST TO GIVE YOU AN IDEA. SO WE HAVE OVERSIGHT COMMITTEES AND WE HAVE ADVISORY COMMITTEES. MY FEEDBACK IS I THINK WE NEED GUIDELINES FOR OVERSIGHT COMMITTEES, AND WE NEED GUIDELINES FOR ADVISORY COMMITTEES. I THINK WE NEED TO LAY OUT EXPECTATIONS. FOR EXAMPLE, THE BOND OVERSIGHT COMMITTEE IS AN OVERSIGHT COMMITTEE. SO WHAT EXACTLY DOES
[00:45:05]
THAT MEAN? IT MEANS IF THEY'RE GOING TO TRULY DO OVERSIGHT, I EXPECT THEM TO GET THE DATA AND INFORMATION BEFORE IT'S PRESENTED TO THE BOARD. BEFORE WE VOTE ON THINGS, BECAUSE IF THEY GET IT AFTER, THEN THAT'S NOT TRULY PROVIDING OVERSIGHT. SO I THINK A GUIDELINE NEEDS TO BE THAT PRIOR TO IT BEING PRESENTED TO THE BOARD, THIS INFORMATION NEEDS TO GO TO THE OVERSIGHT COMMITTEE. THE OVERSIGHT COMMITTEE HAS EVERYTHING THAT THEY'VE ASKED FOR AND NEEDED, AND PERHAPS THEY PUT TOGETHER A LIST OF SUGGESTIONS, ADVICE, RECOMMENDATIONS OR WHATEVER THAT IS, THEN SENT BACK TO THE BOARD SO THAT WE CAN CONSIDER IT. AND PERHAPS THE ADMINISTRATIVE TEAM CAN CONSIDER IT BEFORE THEY PRESENT SOMETHING TO US. SO TO ME, THAT'S A GUIDELINE THAT SHOULD GO INTO AN OVERSIGHT COMMITTEE. AN ADVISORY COMMITTEE TO MR. GARCIA'S POINT, I PERSONALLY, I THINK AN OVERSIGHT COMMITTEE SHOULD HAVE PROFESSIONAL, QUALIFIED PEOPLE ON IT. THAT'S WHAT THE POLICY SAYS NOW. I THINK THAT'S WHAT AN OVERSIGHT COMMITTEE SHOULD HAVE. IF WE WANT AN ADVISORY COMMITTEE, THAT'S BOND RELATED, THEN TO ME, THAT'S WHEN WE GET PERHAPS PEOPLE FROM EACH OF THE FEEDER PATTERNS WHO COME TOGETHER AND CAN GIVE FEEDBACK ON THIS IS WHY THIS ISN'T WORKING. THIS IS WHY THAT ISN'T WORKING. HERE'S WHAT THE FLOW PROBLEMS ARE AT THIS SCHOOL. WHEN YOU'RE DESIGNING IT, YOU NEED TO KEEP THAT IN MIND. TO ME, THAT'S AN ADVISORY COMMITTEE. IT'S NOT OVERSIGHT.WHO ARE MORE THE EXPERTS AND THE PROFESSIONALS? THAT'S ADVISORY. SO WHEN WE'RE LOOKING AT ADVISORY GUIDELINES AND PERHAPS THAT'S WHAT THE REZONING COMMITTEE IS. RIGHT. AND SO WE SAY, OKAY, HERE ARE GUIDELINES OR EXPECTATIONS OF AN ADVISORY COMMITTEE. PERHAPS THEY'RE NOT DOING ALL THE WORK TO BRING BACK A FULL BLOWN REZONING RECOMMENDATION OR A FULL BLOWN BOND RECOMMENDATION, BUT THEY ARE GIVING US FEEDBACK. THEY ARE GIVING US ADVICE FOR WHAT THEY THINK SHOULD HAPPEN IN THEIR SCHOOL, IN THEIR ZONE. SO TO ME, THAT'S ADVISORY GUIDELINES.
ANOTHER THING I THINK SOMEBODY TALKED ABOUT DISTRICT LED SOME OF THESE COMMITTEES ARE, YOU KNOW, THE DISTRICT COMES IN, THEY PRESENT THE INFORMATION. I THINK IT I DON'T KNOW IF IT WAS YOU, SHIRLEY OR NOT, BUT THEY PRESENT THE INFORMATION AND EVERYBODY'S MORE OR LESS SITTING AND GETTING AND THEY HAVE NO INPUT INTO AN AGENDA. I THINK IT SHOULD BE MAYBE MORE COLLABORATIVE, WHERE THE LIAISON, I THINK THERE NEEDS TO BE A DISTRICT APPOINTED LIAISON FOR EACH OF THESE COMMITTEES. SO IF IT'S IF IT'S MISS BROWN FOR THE BOND OVERSIGHT COMMITTEE, AND THEN SHE WORKS WITH THE CHAIR OF THAT COMMITTEE, AND IT'S A COLLABORATIVE AGENDA. AND THE COMMITTEE GIVES FEEDBACK ON WHAT DATA THEY WOULD LIKE TO SEE. AND THAT'S PREPARED AS PART OF THEIR PACKET. AND IT'S GIVEN TO THEM IN ADVANCE. SO THEY DON'T HAVE TO COME IN AND TRY TO ABSORB ALL THIS INFORMATION IN THE TWO HOUR TIME PERIOD. YOU KNOW. SO THOSE ARE THE KIND OF THINGS THAT I THINK WE NEED TO BE CONSIDERING SIZE. I DON'T I'M NOT GOING TO GIVE YOU A SIZE LIMITATION FOR EACH COMMITTEE, BUT I THINK THAT'S SOMETHING WE NEED TO CONSIDER. WHAT ARE THE SIZE? DO WE HAVE TERMS? ONE OF THE THINGS I THOUGHT ABOUT BECAUSE, YOU KNOW, IF YOU GET ON A COMMITTEE AND YOU'RE ON A COMMITTEE FOR TEN YEARS, I KIND OF FEEL LIKE THAT'S TOO LONG IN SOME RESPECTS. BUT WE DO NEED THE INSTITUTIONAL KNOWLEDGE THERE. SO PERHAPS WE HAVE ROLLING TERMS WHERE SOME COMMITTEE MEMBERS, YOU KNOW, GO THREE YEARS, SOME GO FOUR YEARS, SOME GO FIVE YEARS, AND THEY'RE ROLLING OFF. SO YOU ALWAYS KIND OF HAVE THAT, THAT HISTORY OR THAT INSTITUTIONAL KNOWLEDGE THERE. I THINK THAT'S SOMETHING THAT THE POLICY COMMITTEE SHOUL, SHOULD CONSIDER. I THINK EVERY COMMITTEE SHOULD HAVE A DEFINED PURPOSE, EVERY COMMITTEE SHOULD HAVE A CHARTER. AND IF WE WANT TO PUT A CHARTER TEMPLATE OUT THERE, THEN THAT'S FINE. OR PERHAPS THAT'S SOMETHING THAT GOES IN THE PROCEDURES. BUT I THINK WE NEED TO PUT IN POLICY THAT EVERY COMMITTEE HAS TO HAVE A DEFINED PURPOSE AND A CHARTER AND MAYBE HIGH LEVEL WHAT WE EXPECT TO SEE IN THAT CHARTER. I THINK WE NEED A CONSISTENT APPLICATION PROCESS THAT IS HEAVILY MARKETED, THAT IS MADE AVAILABLE IN DIFFERENT WAYS FOR DIFFERENT PEOPLE WHO MAYBE DON'T HAVE TECHNOLOGY. WE NEED TO PROVIDE WAYS FOR PEOPLE TO APPLY, AND WE NEED TO MAKE SURE THEY UNDERSTAND EXACTLY WHAT IS NEEDED. DEPENDING ON WHICH COMMITTEE THEY'RE APPLYING FOR.
SO, FOR EXAMPLE, IF IT'S BOND OVERSIGHT AND IT'S A PROFESSIONAL COMMITTEE, WE NEED TO KNOW YOUR AREA OF EXPERTISE. MAYBE REFERENCES, MAYBE A RESUM. YOU KNOW, I DON'T KNOW, BUT I
[00:50:07]
THINK THAT'S SOMETHING THAT NEEDS TO BE CONSIDERED. I THINK THAT POSTING WE NEED TO MAKE SURE A LOT OF THESE COMMITTEES ARE OPEN FOR PUBLIC ATTENDANCE, BUT THAT'S NOT EASILY FOUND ON THE WEBSITE. I DON'T THINK PEOPLE CAN. I THINK WE NEED A CONSISTENT PLACE FOR POSTING MEETINGS THAT THE PUBLIC CAN ATTEND, AND I'D LIKE FOR US TO THINK ABOUT, FOR EXAMPLE, IF WE SHOULDN'T POST IT PUBLICLY, IF WE HAVE MORE THAN THREE BOARD MEMBERS WHO WANT TO ATTEND, EVEN IF WE'RE JUST SITTING AND GETTING, I DON'T KNOW THAT THAT'S A GOOD THING TO DO, OR IF IT'S NOT A GOOD THING TO DO, BUT MAYBE WE SHOULD THINK ABOUT THAT. IF THERE ARE CERTAIN COMMITTEE MEETINGS THAT MORE THAN THREE OF US WOULD LIKE TO SIT IN ON, THEN MAYBE WE POST IT LIKE IT'S A BOARD MEETING, LIKE IT'S A PUBLIC MEETING, AND THAT CAN BE ON A CASE BY CASE BASIS.SO I WROTE DOWN SOME THINGS THAT SOME OF Y'ALL SAID. I THINK, DOCTOR GILLIAM, YOU SAID CONTROL, YOU HEAR CONTROL. WHAT I HEAR IS GOVERNANCE. SO WE ARE THE GOVERNING BODY AND WE'RE IN CHARGE OF POLICY. AND SO WE DO CONTROL IT. I MEAN, WE ARE THE TRUSTEES. ULTIMATELY, WE'RE VOTING ON THESE THINGS. WE EXCEPT FOR THOSE THAT ARE STATUTORILY REQUIRED, THESE COMMITTEES THAT ARE IN POLICY ARE SIMPLY BECAUSE WE DECIDED WE WANTED THEM THERE. WE COULD TAKE THEM AWAY. WE COULD LEAVE THEM THERE. IF WE'RE GOING TO LEAVE THEM THERE, THEN WE DO NEED TO PUT IN POLICY WHAT OUR EXPECTATIONS ARE AND HOW THESE COMMITTEES CAN HELP US DO OUR JOB, BECAUSE THAT'S THE WHOLE PURPOSE OF THE COMMITTEE IS TO HELP US DO OUR JOB. SO IF WE HAVE A BOND OVERSIGHT COMMITTEE, WE NEED TO MAKE SURE THAT THEY ARE ACTUALLY HAVING OR HAVE OVERSIGHT OVER THE BOND. AND WE NEED TO SET FORTH OUR EXPECTATIONS ON THAT. HOW DO WE HONOR AND LISTEN TO THE COMMUNITY? I MEAN, I THINK BY PUTTING THESE EXPECTATIONS IN PLACE THAT I THINK THAT'S HOW WE DO THAT. WE LET THEM KNOW WHETHER THEY'RE AN OVERSIGHT COMMITTEE. AND THESE ARE THE GUIDELINES AND EXPECTATIONS FOR THAT. AND IF THIS IS AN ADVISORY COMMITTEE, THEN THESE ARE THE GUIDELINES AND EXPECTATIONS FOR THAT. SO WE HONOR THEIR WORK AND WE'RE CONSTANTLY YOU KNOW, THEY CAN CONSTANTLY GIVE US FEEDBACK AND WE CAN TWEAK THE POLICIES IN THE FUTURE AS WE NEED TO. AND YOUR POINT'S WELL TAKEN ON PROFESSIONAL VERSUS FEELINGS. I AGREE, ESPECIALLY THESE OVERSIGHT COMMITTEES. WE NEED A HIGH LEVEL OF PROFESSIONALISM BECAUSE OVERSIGHT INDICATES A DEGREE OF EXPERTISE OR A DEGREE OF PROFESSIONALISM THAT HELPS US IN AREAS WHERE WE MAY NOT HAVE THOSE AREAS OF EXPERTISE. SO I DO THINK THAT'S IMPORTANT. I THINK THAT I ALSO THINK THAT WE SHOULD HAVE IN POLICY THAT WE GET BOARD UPDATES OR REPORTS, AND I LEAVE THAT TO THE POLICY COMMITTEE TO DETERMINE WHAT THAT SHOULD LOOK LIKE, WHETHER SOMETHING SHOULD GO IN THE IN THE UMBRELLA POLICY OR IT SHOULD BE SPECIFIC. AND THEN FINALLY, I'M JUST GOING TO GIVE THESE BOND OVERSIGHT COMMITTEE MEMBERS GAVE ME SOME FEEDBACK. AND I JUST WANT TO MAKE SURE THAT THE ALL THE OTHER TRUSTEES HAVE THE BENEFIT OF, OF THEIR, OF THEIR KIND OF CONCERNS AND THEIR THEIR FEEDBACK, SOME OF WHICH I'VE ALREADY SAID MYSELF, THEY THEY NEED TO GET THE INFORMATION BEFORE THE MEETINGS SO THAT THEY HAVE TIME TO READ IT, PROCESS IT, AND, AND GIVE OPINIONS ON I. SOMETIMES THERE ARE THINGS THAT THEY ASK FOR AND TO BE INCLUDED IN THE PACKET, AND IT'S NOT ALWAYS INCLUDED AND THEY'RE NOT TOLD WHY. SO THEY THEY REALLY AND I GUESS TO THAT END, THEY HAVE FELT IN THE PAST LIKE ADMINISTRATION IS MORE RUNNING THE COMMITTEE THAN IT IS A COLLABORATIVE. AND IF THEY'RE GOING TO TRULY GIVE OVERSIGHT, THEY WOULD LIKE IT TO BE MORE COLLABORATIVE AND TO GET THE THINGS THAT THEY FEEL LIKE THEY NEED TO DO THEIR JOB. THEY FEEL LIKE THEY THEY COULD USE AN ACTION ITEM LIST, LIKE, IS THEIRS, WHETHER IT'S FROM ADMINISTRATION. HEY, WE NEED YOUR FEEDBACK ON THIS OR COLLABORATIVELY WITH THE CHAIR. PERHAPS THE CHAIR SAYS, HEY, THESE ARE A COUPLE OF THINGS WE'D REALLY LIKE TO WEIGH IN ON AND HAVE AN ACTION ITEM LIST. COMMITTEE MEMBERS SHOULD HAVE REQUIREMENTS. SO FOR EXAMPLE, THEY'RE THEY FEEL LIKE COMMITTEE MEMBERS SHOULD HAVE TO SHOW UP
[00:55:04]
TO A CERTAIN PERCENTAGE OF MEETINGS. AND IF THEY DON'T, THEN MAYBE THIS IS SOMETHING TO CONSIDER FOR A CHARTER, RIGHT? IF THEY DON'T SHOW UP TO A CERTAIN NUMBER OF MEETINGS, THEN THEY'RE ROLLED OFF AND WE HAVE ALTERNATES THAT ARE BROUGHT IN TO FINISH OUT THEIR TERM. AND THAT WAS SOME FEEDBACK. THEY LIKED THE IDEA OF THE REVOLVING TERMS. THEY SAID PERHAPS SOME FIXED, SOME REVOLVING OR TO DO LIKE A SUGGESTED THE THREE, FOUR AND FIVE YEAR, SOMETHING LIKE THAT. THEY FEEL VERY STRONGLY THAT THEY NEED MORE EXPERTISE IN THE INDUSTRY. THEY FEEL LIKE THEY NEED TO HEAR WHAT FORT BEND ISD IS DOING ON PRIOR BONDS, PREVIOUS BONDS, BUT ALSO AS WE'RE PREPARING FOR FUTURE BONDS, IF THERE ARE NEEDS THEY WOULD LIKE TO GET REGULAR UPDATES OR MAYBE A RUNNING LIST OF THINGS THAT WE'RE CONSIDERING FOR FUTURE BONDS THAT THAT WOULD HELP THEM TO START THINKING OUT IN THE FUTURE. THEY FELT REALLY STRONGLY THAT THAT THE BOARD SHOULD CONSIDER. AND I DON'T KNOW HOW MUCH. I'M NOT SURE I CAN EVEN TALK ABOUT THIS BECAUSE IT'S NOT RELATED. THEY'RE TALKING ABOUT THE REVOLVING DOOR OF SOME FORT BEND ISD. EMPLOYEES GOING OUT AND STARTING TO WORK FOR VENDORS? PROBABLY NOT. YEAH, YEAH. OKAY, I'LL LEAVE THAT FOR ANOTHER DAY. YEAH, YEAH, YEAH, I DON'T THINK WE CAN DO THAT. BUT YEAH, IT'S NOT. IT'S SOMETHING ELSE. LET'S SEE. THEY WANT TO BE ABLE TO PROVIDE FEEDBACK TO THE BOARD OF TRUSTEES. THEY NEED A MECHANISM FOR THIS. WHAT DO YOU WANT. AND WHEN A TIMELINE WOULD BE HELPFUL. FREQUENCY OF MEETINGS THEY FEEL LIKE NEEDS TO BE MORE OFTEN WHEN THEY'RE IN THE MIDDLE OF LIKE AN ONGOING BOND. I THINK IT'S QUARTERLY NOW. I THINK THEY FELT LIKE IT COULD HAPPEN MORE OFTEN, AND THEY COULD STAY A LITTLE MORE ON TOP OF THINGS FOR US WHEN WE'RE IN THE MIDDLE OF CARRYING OUT A BOND. SOMETHING ELSE I'D THROW OUT THERE IS TO MAKE SURE THAT WE UPDATE OUR WEBSITE TO ENSURE THAT IT'S CONSISTENT WITH POLICY. SO IF WE MAKE ANY CHANGES, FOR EXAMPLE, THAT WE'RE GOING TO HAVE POSTINGS OR SOMETHING, LET'S MAKE SURE THAT BECAUSE I THINK THERE'S A PURPOSE OUT THERE ON OUR WEBSITE FOR SOME OF THESE COMMITTEES. AND SO WE NEED TO MAKE SURE THAT THAT'S UPDATED OKAY. SO, SO THAT'S THAT'S IT. AND PLUS SOME OF THE OTHER THINGS THAT I SAID THAT THEY GAVE FEEDBACK ON AS WELL. SO THAT WAS MY THOUGHT FOR THIS EVENING IS FOR US TO JUST MAYBE THINK ABOUT WHEN WE'RE FORMING THESE COMMITTEES, WHAT EXACTLY DO WE THINK WE MIGHT LIKE TO SEE IN A POLICY SO THAT THE POLICY COMMITTEE CAN THEN TAKE THAT BACK AND YOU GUYS CAN HAMMER OUT THE DETAILS, BUT THOSE ARE SOME THINGS THAT I THINK ABOUT THAT I THINK EVERY COMMITTEE SHOULD HAVE INCLUDED. SO NOW I'M GOING TO TOSS IT TO DID YOU HAVE SOMETHING ELSE RICK I'LL GIVE IT TO YOU. AND THEN YEAH, I JUST HAD A. COMMENT I WANTED TO PIGGYBACK OFF OF TRUSTEE HANNAN AND TRUSTEE SHOAF, WHEN WE'RE TALKING ABOUT RESPECTING THE WORK, I THINK THERE'S A LOT OF MERIT TO THAT, AS WHEN WE WERE ON THE SCHOOL BOUNDARY OVERSIGHT COMMITTEE WONDERING IF WHAT WE'RE GOING TO RECOMMEND IS SOMETHING THAT THE BOARD WILL TOLERATE. AND WE'VE HAD WORKSHOPS. YOU TYPICALLY HAVE WORKSHOPS. SO THE STAFF GETS AN IDEA OF WHAT THE BOARD WILL AND WILL NOT TOLERATE WHEN THEY'RE BRINGING CERTAIN THINGS TO US FOR CONSIDERATION. I THINK THE SAME SHOULD BE SAID FOR THE COMMITTEES. IF THE COMMITTEES ARE GOING TO WORK ON THESE THINGS AND RECOMMEND THESE THINGS, AND THEY'RE GOING TO SPEND ALL THIS TIME DOING ALL THIS WORK, AND THEN THE BOARD IS LIKE, NOPE, WE DON'T WANT TO DO THAT. THAT'S NOT GOOD. BECAUSE OF X, Y, AND Z REASON OR WHATEVER. SO HOW CAN WE COME UP WITH A WAY THAT WHEN WE'RE HAVING MAYBE THESE WORKSHOPS AND YOU SEE HOW FULL THIS ROOM IS NOW WITH EVERYBODY AND THE STAFF IN HERE. BUT IF WE ADD A COMPONENT OF HAVING A JOINT MEETING WHERE WE'RE DOING A WORKSHOP WHERE WE'RE ALSO HAVING A COMMITTEE MEETING WITH THE BOND OVERSIGHT COMMITTEE OR THE SCHOOL BOUNDARY COMMITTEE ADVISORY COMMITTEE, LETTING THEM KNOW WHAT WE'RE THINKING, OR IF WE HAVE A LIAISON THAT'S SITTING IN WITH THE COMMITTEES. AND, YOU KNOW, WE'VE WE'VE HAD A DISCUSSION PREVIOUSLY AS A BOARD AND THEN SOMEONE WHO MAY BE THE APPOINTED OR DELEGATED LIAISON.THIS IS WHAT WE'VE TALKED ABOUT IN OUR BOARD MEETING OR EVEN TAKING THAT INFORMATION BACK TO THE COMMITTEES AND SAYING, THIS IS WHAT WE HAD A WORKSHOP. THE BOARD IS CONSIDERING THESE THINGS JUST TO KEEP THAT IN MIND WHEN YOU'RE DOING YOUR WORK. SO YOU DON'T WANT TO GO AND PROPOSE
[01:00:02]
X, Y, AND Z, AND THEY'RE NOT IN A POSITION TO DO THAT AT THIS TIME. THESE ARE SOME OF THE THINGS THAT THEY'RE THINKING ABOUT. SO THOSE ARE SOME OF THE THINGS THAT KIND OF CAME TO MIND AS SERVING ON A COMMITTEE PREVIOUSLY. AND, AND TRYING TO FIGURE OUT WAYS TO MAKE SURE THAT WHAT THE COMMUNITY SAYS IS BEING HEARD AND IS BEING RESPECTED AND THE RECOMMENDATIONS THAT THEY'RE BRINGING US, IT'S BEING HEARD AND IT'S BEING CONSIDERED. AND THAT WAS KIND OF SOME OF MY, MY, MY COMMENTS TO SORT OF PIGGYBACKING ON COLLEAGUES.THANK YOU. SO THANK YOU, MR. GARCIA. THAT'S A REALLY GOOD POINT. AND ONE OF THE THINGS I YOU KNOW, I KNOW THE CALENDAR COMMITTEE IS GOING ON NOW, AND ONE OF THE THINGS I HAD ASKED FOR WAS TO MAKE SURE THAT THE BOARD GOT TO WEIGH IN OR JUST GIVE SOME SOME FEEDBACK FOR THE CALENDAR COMMITTEE TO CONSIDER. AND SO AND THEN WHATEVER THE RECOMMENDATION IS, THEN THE ADMIN CAN COME BACK AND SAY, HEY, THE CALENDAR COMMITTEE CONSIDERED THIS FEEDBACK OR THIS SUGGESTION, AND THIS IS THE RECOMMENDATION THAT CAME OUT FROM IT, SO THAT THE TRUSTEES HAVE THAT. SO WHEN WE GO TO ADMIN COMMITTEES, WHICH ARE ALSO LISTED IN POLICY, PERHAPS, YOU KNOW, THERE ARE SOME EXPECTATIONS, EVEN THAT GO INTO THAT, THAT SAY, HEY, PERHAPS BEFORE THE CONVENING OF THE COMMITTEE THAT YOU, THE ADMINISTRATION APPROACHES THE TRUSTEES, GETS ANY OF OUR THOUGHTS AND FEEDBACK TO BE CONSIDERED BY THAT COMMITTEE.
AND THEN WHEN WE'RE ON THE DAIS ASKING SOME OF THESE QUESTIONS, THEN YOU GUYS CAN SAY, HEY, YES, THE COMMITTEE CONSIDERED THIS, AND HERE'S WHY THEY'RE MAKING THIS RECOMMENDATION. AFTER CONSIDERING THAT. SO THAT'S THAT POINT'S WELL TAKEN. WHO DID I HAVE NEXT MR. HAMILTON. YEAH.
HIS NO MR. HAMILTON HAD HIS UP AND THEN THEN DOCTOR GILLIAM. YEAH. SO YEAH I WAS GOING TO MENTION THE CALENDAR COMMITTEE ALSO. SO WE'RE IN OCTOBER OF THIS YEAR, THE SCHOOL YEAR. AND SO LAST YEAR WHEN WE VOTED ON THE CALENDAR FOR THIS SCHOOL YEAR, JUST THE WAY THE TIMELINE PLAYED OUT, WE GOT WE REALLY WERE AT THE END OF THE PROCESS. AND AN OUTRAGEOUS NUMBER OF HOURS HAD BEEN PUT INTO CREATING, YOU KNOW, ALTERNATIVE POSSIBLE CALENDARS. AND THEN THEY PUT A LOT OF TIME AND EFFORT INTO GETTING FEEDBACK FROM TEACHERS AND COMMUNITY MEMBERS, AND THEN THEY INCORPORATED AS MUCH OF THAT FEEDBACK AS THEY COULD INTO THE PROCESS. AND THEN THAT CALENDAR WAS PRESENTED TO US, AND I WANTED TO VOTE NO ON IT PERSONALLY. AND I KNEW THAT VOTING NO ON IT MEANT KIND OF DISRESPECTING AND REJECTING ALL THOSE HOURS THAT HAD PUT INTO IT. AND SO WHEN, WHEN PRESIDENT TARZAN MENTIONED THAT PROCESS OF AND I THINK YOU I DON'T THINK YOU MENTIONED THIS TODAY, MAYBE I JUST DIDN'T HEAR IT, BUT BUT A COMMENT YOU MADE EARLIER WAS THAT ANY ANYTHING THAT WE'RE GOING TO VOTE ON, I THINK IT'S HELPFUL FOR US TO HAVE AN OPPORTUNITY TO GIVE FEEDBACK AT THE BEGINNING. AND SO THE KIND OF HIGH LEVEL COMMENT. SO THE I THINK THE ONE THING THAT I APPRECIATE A LOT BETTER NOW THAN I DID THREE YEARS AGO, BEFORE I WAS ON THE BOARD, IS JUST HOW EVERYTHING, EVERY DECISION TIES INTO SO MANY OTHER THINGS. AND, YOU KNOW, YOU MAKE A DECISION OVER HERE. THERE'S ALL THESE, THERE ARE ALL THESE DOMINO EFFECTS THAT IMPACT SO MANY OTHER THINGS. AND SO THE MAIN REASON THAT I DIDN'T LIKE THE CALENDAR THAT WE CAME UP WITH WAS LOOKING AT OCTOBER. WE HAVE A LOT OF DAYS WHERE THERE'S NO SCHOOL, YOU KNOW, A LOT OF MONDAY TO FRIDAY NORMAL SCHOOL DAYS THAT WE'RE NOT IN SCHOOL THIS MONTH. AND SO I THINK ONE, I THINK WE'RE ALL HIGHLY MOTIVATED TO SEE OUR ACADEMIC OUTCOMES IMPROVE. AND SO WHEN YOU THINK ABOUT HOW THE CALENDAR TIES INTO OUR ACADEMIC OUTCOMES, IT'S HARD TO SEE US MOVING IN THE RIGHT DIRECTION ACADEMICALLY WITH THE NUMBER OF DAYS WE HAVE OFF FOR THIS MONTH OF OCTOBER. AND SO JUST KIND OF THINKING AHEAD, AS WE VOTED ON THE CALENDAR LAST YEAR, I JUST KIND OF THOUGHT, MAN, IT'S GOING TO BE TOUGH TO, YOU KNOW, IT'S HARD ENOUGH TO FOR STUDENTS TO REMEMBER WHAT THEY LEARNED MONDAY TO FRIDAY WHEN THEY SHOW BACK UP THE FOLLOWING MONDAY. AND SO YOU TACK IN SO MY FAMILY HAD A GREAT FALL BREAK. WE MADE THE MOST OF IT. BUT I THINK IN GENERAL OUR STUDENTS ARE GOING TO HAVE A HARD TIME SHOWING BACK UP AT SCHOOL TOMORROW AND BUILDING PROGRESS ON OR, YOU KNOW, BUILDING MOMENTUM ON EVERYTHING THEY'VE LEARNED UP TO THIS POINT IN THE SCHOOL YEAR.
AND SO I THINK KEEPING THE PRIORITY OF TRYING TO BUILD THAT MOMENTUM AND THEN YOU OBVIOUSLY HAVE TO FACTOR THAT TOGETHER WITH THE REASONS WHY WE HAVE SO MANY OFF DAYS, WHICH IS ANOTHER SIDE OF THE EQUATION. BUT I JUST THINK WHEN YOU WHEN YOU WEIGH EVERYTHING TOGETHER, I THINK I WOULD BE A FAN PERSONALLY OF NOT EATING INTO THE SUMMER FROM BOTH DIRECTIONS AS MUCH AS WE HAVE
[01:05:03]
OVER THE LAST FEW YEARS. AND SO WE HAVE LONGER SUMMERS, BUT WE DON'T HAVE AS MANY DAYS OFF THROUGHOUT THE SCHOOL YEAR. AND SO I THINK THAT I GET ALL THAT. JUST TO GIVE AN EXAMPLE OF, I LIKE YOUR IDEA OF IF WE HAVE TO VOTE TO APPROVE IT AT THE END OF THE PROCESS, THEN I THINK IT HELPS FOR US TO PROVIDE PROCESS. SO WE'RE SO WE'RE NOT IN THAT POSITION WHERE WE EITHER. SO FOR ME PERSONALLY, I HAD BAD OUTCOME ONE OF VOTING YES FOR A CALENDAR I DIDN'T LIKE AND BAD OUTCOME TWO OF REJECTING ALL THAT WORK THAT HAD BEEN PUT INTO INTO COMING UP WITH THAT CALENDAR RECOMMENDATION. AND SO FOR ME, THAT'S TWO BAD OUTCOMES. WHEREAS IF WE HAD BEEN ABLE TO GIVE, GIVE FEEDBACK ON THE FRONT END, THAT COULD KIND OF GUIDE THE PRIORITY SETTING AS THE STAFF GOES AND DOES THAT WORK. AND SO THEN JUST ANOTHER KIND OF HIGH LEVEL COMMENT. SO THERE ARE KIND OF THREE MAIN CONSTITUENCIES. AND SO THE STAFF AND THE ADMINISTRATION, YOU'RE THE ONES PAID TO DO THIS WORK. YOU'RE THE ONES WHO GO DO THIS WORK EVERY DAY. AND SO THAT REALITY HAS TO BE BALANCED WITH THE FEEDBACK AND INPUT FROM THE BOARD. AND FROM THE CITIZEN COMMITTEE MEMBERS. AND SO I, I CAN SEE THAT GOING THROUGH THE REZONING BEFORE I WAS ON THE BOARD, I'M SURE THAT WAS VERY STRESSFUL FOR THE ADMINISTRATION BECAUSE THE ADMINISTRATION PUT A LOT OF WORK IN AND THEN PRESENTED RECOMMENDATIONS AND BOARD AND OR COMMITTEE HAD FEEDBACK, AND SO STAFF AND ADMINISTRATION HAD TO GO DO A LOT, HAD TO GO REWORK A LOT. AND SO I'M SURE THAT IT WAS STRESSFUL AND FRUSTRATING ON THE ADMINISTRATION AND STAFF SIDE OF THE EQUATION. AND SO WE JUST HAVE TO TRY TO MAKE SURE THAT WE ARE RESPECTING THAT IT'S THE STAFF AND ADMINISTRATION WHO ARE GOING AND DOING THE WORK. SO WE'RE NOT TRYING TO TAKE WE'RE NOT TRYING TO TAKE THAT AUTHORITY OR DISRESPECT THE STAFF AND ADMINISTRATION. AND WE ALSO WANT TO MAKE SURE THAT THE COMMITTEE IS A IS A HEALTHY PART OF FEEDBACK AND GOAL SETTING, PRIORITY SETTING AND ALSO THE BOARD FEEDBACK PART OF THE EQUATION. AND THEN I WANTED TO ANSWER SO ADAM ASKED ABOUT HER TRUSTEE SHOAF ASKED ABOUT WHEN THE COMMITTEE CHAIRS OR THE COMMITTEES PROVIDE UPDATES. IT'S BEEN KIND OF AS NEEDED AS WE'RE AS WE'RE GOING THROUGH SOMETHING SO LIKE THE SO THE, THE, THE PLANNING OR THE BOUNDARY OVERSIGHT COMMITTEE AT THE TIME THEY, THEY DID TAKE PART WHEN WE WERE GOING THROUGH THE, THE, THE MAJOR REZONING, BUT WE HAVEN'T REALLY HAD A NEED TO HAVE AN UPDATE FROM I GUESS THAT COMMITTEE'S NOT EVEN CONVENING. I DON'T THINK IT ONLY CONVENES WHILE WE'RE DOING A MAJOR REZONING OR WHILE WE'RE DOING THE REZONING WORK. AND THEN THE BOND OVERSIGHT COMMITTEE PROVIDED INPUT AS WE WERE GOING THROUGH THE PROCESS TO APPROVE THE BOND AND PUT IT ON THE BALLOT. AND THEN A LITTLE BIT AFTERWARDS. SO, YEAH, BUT YEAH, I THINK IT MAKES SENSE FOR US TO TRY TO TRY TO CLARIFY THAT. AND I, I SUPPORT YOUR IDEA OF FIGURING OUT SOME WAY. I KNOW WE TALKED ABOUT THIS, TRYING TO HAVE SOME KIND OF MECHANISM TO WHERE IF WE'RE GOING TO IF WE HAVE TO VOTE TO APPROVE SOMETHING, THEN WE SHOULD HAVE AN OPPORTUNITY AT THE FRONT END TO PROVIDE SOME INPUT. THANK YOU, MR. HAMILTON. DOCTOR GILLIAM OKAY, JUST TRYING TO UNDERSTAND STILL. AND, YOU KNOW, I KNOW THIS IS SOMETHING THAT WE'RE GOING TO DO. SO I JUST NEED CLARIFICATION. SO HOW MANY COMMITTEES ARE DO WE HAVE THAT THIS IS GOING TO AFFECT. WHO HAS THE ANSWER TO THAT QUESTION. SO AS WE WERE PREPARING FOR THIS, TO ANSWER YOUR QUESTION WHEN YOU ASKED IT EARLIER, WE SEARCHED THE POLICIES TO TRY AND IDENTIFY WHAT COMMITTEES ARE IN POLICY AND SO YOU'RE LOOKING AT THE SUM TOTAL OF THAT, WITH THE EXCEPTION OF THE ZONING SCHOOL BOUNDARIES COMMITTEES, THAT THAT'S THE RESULT OF THAT EXERCISE. AND SO WE'RE CONFIDENT THAT THIS IS A LIST OF WHAT WE HAVE AT LEAST OBVIOUS IN POLICY.SO ARE WE 5 OR 10? I MEAN, LIKE HOW MANY COMMITTEES ARE WE TALKING ABOUT? BOND OVERSIGHT.
AND IF YOU WANTED TO DO A BOND OVERSIGHT AND ADVISORY, THAT WOULD BE AN ADDITIONAL ONE, RIGHT? CALENDAR IS IN HERE CURRENTLY. YEAH. WE HAVE WE HAVE SHACK. WE HAVE CALENDAR. OF COURSE SHACK IS STATUTORY. YEAH. DEEPAK KPAC BOND OVERSIGHT COMMITTEE. AND THEN I MEAN WE DON'T CURRENTLY HAVE THE BOND ADVISORY COMMITTEE BUT IT COULD IMPACT THAT. AND THEN DID WE SAY
[01:10:01]
CALENDAR. YES. OKAY. SO IT'S ABOUT SIX COMMITTEES RIGHT NOW. THE UMBRELLA POLICY WOULD TAKE CARE OF ANYTHING THAT MIGHT COME IN THE FUTURE. YOU KNOW, IF WE HAD A NEED FOR SOMETHING, I DON'T KNOW, I CAN'T EVEN THINK OF A SO THAT'S THE CAVEAT IS ANYTHING THAT HAS A SPECIFIC POLICY REGARDING IT, YOU HAVE THAT'S WHAT WE DON'T HAVE. ARE ANY OF THOSE COMMITTEES THAT MAY CURRENTLY FALL UNDER THAT UMBRELLA POLICY. RIGHT. AND I CAN'T THINK OF ANY CAN ANYBODY THINK OF ANY CURRENTLY. BUT WHO'S WHO'S THE POINT OF CONTACT AT THE DISTRICT FOR ALL THESE COMMITTEES. WELL THERE. SO HANG ON ONE SECOND. SO THAT'S DIFFERENT DEPENDING ON ON THE COMMITTEE. BUT SO MY QUESTION IS CAN ANYBODY THINK OF ANY OTHER COMMITTEES THAT DIDN'T SAY SCHOOL NAMING. IT'S RIGHT. IT'S IN HERE THOUGH. BUT THAT'S. YEAH. SO THAT'S RIGHT. IT'S CALENDAR. IT'S IN HERE. IT IS. YEAH I THINK SO. IT'S AN AD I WAS LOOKING FOR IT. YEAH. IT'S AN ADMIN COMMITTEE. YEAH. SO I DON'T THINK SO. I THINK IT'S JUST THE ONES THAT ARE IN FRONT OF YOU. OKAY. SO WE'RE SAYING SIX ROUGHLY. ROUGHLY. OKAY. SO IN IN THE SIX NOW I AM ON THE CALENDAR COMMITTEE AND I JUST SO I'M THE ONLY ONE THERE. BUT WHAT HAPPENS IS THAT EVERYONE IS ACTUALLY PART OF THAT ON THE BOARD. IS THAT THE WAY I'M HEARING THAT THAT WE ALL COME TOGETHER OR. NO. OKAY. SO WILL I HEARD HERE'S OKAY. SO WHAT DID YOU MEAN BY THAT, MR. HAMILTON? SO I'M GOING TO I'LL CLARIFY BECAUSE I'M THE ONE WHO ACTUALLY ASKED FOR IT. OKAY. SO WHAT I WANTED WAS AN EMAIL TO GO OUT TO EACH OF THE TRUSTEES TO GIVE ANY FEEDBACK THAT THEY WANTED. THE CALENDAR COMMITTEE TO CONSIDER. SO, FOR EXAMPLE, IF MR. HAMILTON SAID, HEY, I'M NOT SO SURE ABOUT HAVING SO MANY DAYS OFF IN OCTOBER WHERE THE CALENDAR COMMITTEE, PLEASE CONSIDER WHETHER OR NOT IT'S A GOOD IDEA TO REDUCE THE NUMBER OF DAYS THAT WE HAVE OFF IN OCTOBER, AND IF NOT, YOU KNOW, WHY NOT? JUST SO IF THAT'S SOMETHING THAT WAS OF CONCERN OF HIM WHEN HE VOTED ON IT LAST YEAR, AND HE'S GOING TO HAVE TO CONSIDER IT AGAIN THIS YEAR AS A TRUSTEE, THEN IT'S A GOOD IDEA FOR THE CALENDAR COMMITTEE TO HAVE THAT CONVERSATION PRIOR TO IT BEING BROUGHT TO THE BOARD. AND THEN IF IT'S BROUGHT THE SAME WAY, THEN WHOEVER PRESENTS IT CAN SAY, HEY, WE CONSIDERED THIS FEEDBACK OR WE CONSIDERED THIS SUGGESTION AND HERE'S WHY WE CHOSE TO MOVE FORWARD WITH THE CALENDAR THAT WE HAVE. SO THAT'S THE POINT, IS TO JUST MAKE SURE THAT IF A TRUSTEE HAS A PROBLEM OR, OR EVEN A QUESTION, THAT THE COMMITTEE HAS AN OPPORTUNITY TO TALK ABOUT THAT, WEIGH THE PROS AND CONS BEFORE A BOARD MEMBER HAS TO TAKE ACTION ON IT. OKAY.AND THEN IT, IT, IT, YOU KNOW, INSTEAD OF JUST SAYING, WELL, I DON'T LIKE IT BECAUSE THERE'S TOO MANY DAYS OFF IN OCTOBER AND I DON'T CARE HOW MUCH WORK YOU DID. I'M NOT VOTING FOR IT.
YEAH. WE DON'T WANT THAT TO HAPPEN. OKAY. AND I'M NOT NECESSARILY I'M JUST ASKING BECAUSE AGAIN, FOR CLARIFICATION, IT'S NOT NECESSARILY I DON'T THINK THIS OR THAT OR WHAT HAVE YOU. AGAIN, JUST TRYING TO UNDERSTAND IT. SO IF I'M ON THE COMMITTEE, WHY WOULD I NOT JUST HAVE THAT CONVERSATION WITH MR. HAMILTON? BECAUSE YOU COULD YOU POTENTIALLY HAVE TO VIOLATIONS IF YOU COME TO EACH TRUSTEE AND HAVE CONVERSATIONS ABOUT WHAT WE ALL WHAT FEEDBACK WE MIGHT ALL HAVE AND TOTALLY UNDERSTAND, UNDERSTAND THAT BECAUSE THE AND WHAT MY CONVERSATION WAS WAS JUST TO MR. HAMILTON. AND SO IT WOULDN'T BE NECESSARILY THAT I WOULD SHARE WITH EVERYONE. WELL, NO. SO WHAT I'M SAYING IS, IS THAT I WANT TO MAKE SURE THAT EVERY, EVERY TRUSTEE HAS THE SAME OPPORTUNITY THAT HE MIGHT HAVE. AND YOU CAN'T GO TALK TO EACH ONE OF US. TOTALLY UNDERSTAND TOTALLY UNDERSTAND. BUT WE COULD DO IT IN A IN IN A CONVERSATION JUST LIKE THIS. CORRECT? OKAY. SO BECAUSE THERE IS A REASON FOR THAT AND I'M JUST WONDERING HOW. I'M TRYING TO SEE HOW ALL OF THE WHEN WE'RE TALKING ABOUT SIX DIFFERENT COMMITTEES, WE'RE TALKING ABOUT GOING DIRECTLY. SO HOW DO WE DO THAT. SO HOW IS THAT SO SINCE SO WE'RE GOING TO HAVE TO HAVE THIS CONVERSATION. IF I HAVE ANY IF I HAVE A QUESTION ABOUT A COMMITTEE THEN HOW IS THAT GOING TO WORK. MEANING THAT OKAY, SO MR. HAMILTON, HE HAS A QUESTION.
OKAY. WHAT DOES HE HAVE TO DO IN ORDER TO GET THE QUESTION ANSWERED? HE COMES TO THE BOARD PRESIDENT AND THE BOARD PRESIDENT GOES TO THE SUPERINTENDENT AND THE SUPERINTENDENT HANDLES THAT BY SENDING AN EMAIL, BY TALKING TO THE BOARD MEMBER, AND BY MAKING SURE THE ADMINISTRATION BRINGS THAT TO THE COMMITTEE. SO WHAT I ENVISION THAT MOSTLY BEING ARE
[01:15:01]
ADMINISTRATIVE ADMINISTRATION COMMITTEES AND LESS MAYBE OVERSIGHT, UNLESS A TRUSTEE HAS A SPECIFIC QUESTION THAT THEY WANT. SO, FOR EXAMPLE, IF I'M LOOKING AT THE BOND NUMBERS PRIOR TO THE 2023 BOND BEING PASSED, AND I THINK THESE BOND NUMBERS LOOK LOW, ARE THEY ACCOUNTING FOR INFLATION, THEN I COULD EITHER BRING IT UP TO THE SUPERINTENDENT OR TO THE CHAIR OF THE BOND OVERSIGHT COMMITTEE PERSONALLY AND SAY, HEY, I HAD A CONCERN ABOUT THIS. HAVE YOU GUYS DISCUSSED THIS? CAN YOU PLEASE PRESENT IT TO THE BOND OVERSIGHT COMMITTEE AND HAVE THEM ANSWER THIS QUESTION FOR ME? OKAY. TOTALLY UNDERSTAND THAT. YEAH, THAT'S OUTSIDE OF THAT. OKAY. AS OPPOSED TO WHAT WE WERE DOING BEFORE. SO WHAT WERE WE WHAT WERE WE DOING BEFORE THAT? NOW IT'S A MATTER OF GOING THROUGH YOU, THROUGH THE SUPERINTENDENT AND BACK. IT ALWAYS COULD HAVE BEEN DONE THAT WAY. IT IT ALWAYS COULD BE DONE THAT WAY. SO BUT THERE WAS NEVER ANY PROCESS IN PLACE FOR THESE ADMINISTRATION COMMITTEES. USUALLY THE ADMINISTRATION CONVENES THE COMMITTEES. THEY GO OFF AND DO THEIR WORK, AND THEN THEY MAKE THE PRESENTATION TO THE BOARD. IF SAME THING HAPPENED WITH THE BOUNDARY COMMITTEES, BECAUSE, SAY, I HAD A SIMILAR EXPERIENCE WHERE A BOUNDARY WENT AND DID THEIR WOR, THEY PRESENTED US WITH SOMETHING AND WE DID NOT VOTE. HOW THEY WANTED US TO VOTE. SO WE HAD SIMILAR CONCERNS OR ISSUES. SO THE POINT WAS FOR THE TRUSTEES TO BE ABLE TO, HEY, GIVE SOME FEEDBACK, SHARE SOME CONCERNS, SHARE SOME QUESTIONS. I DON'T KNOW THAT THERE IS A THERE'S CERTAINLY NOT AN AVENUE IN POLICY FOR THAT RIGHT NOW, WHICH IS PART OF THE REASON FOR THIS CONVERSATION IS THAT IF THAT'S SOMETHING WE FEEL LIKE NEEDS TO HAPPEN, AND IN A COUPLE OF CASES, IT SOUNDS LIKE WE DO FEEL LIKE THAT'S SOMETHING THAT NEEDS TO HAPPEN. THEN I THINK THAT NEEDS TO BE OUTLINED IN POLICY SO THAT EVERY TRUSTEE AND ADMIN UNDERSTANDS, HEY, HERE'S A PROCESS OR AN AVENUE FOR THIS TO HAPPEN. IF YOU WANT TO PROVIDE FEEDBACK OR ASK FOR A COMMITTEE TO CONSIDER SOMETHING. AND SO THAT'S THE POINT IS TO PUT IT IN POLICY. SO RIGHT NOW WE HAVE NOTHING. AND SO RIGHT NOW I JUST WENT TO DOCTOR SMITH AND SAID, HEY WILL YOU JUST MAKE SURE THAT THERE'S NOTHING ON THE TRUSTEES MINDS? AND I DO THAT WITH A LOT OF THINGS AS THE BOARD PRESIDENT. BUT THIS JUST HAPPENS TO PARTICULARLY IMPACT THE COMMITTEE. HEY, WILL YOU JUST MAKE SURE THAT THE TRUSTEES DON'T HAVE ANYTHING THAT THEY WOULD, YOU KNOW, THAT'S ON THEIR MIND OR THAT'S WORRISOME SO THAT THE COMMITTEE CAN JUST CONSIDER THAT. BUT THAT WOULD BE SOMETHING THAT WE COULD PUT INTO POLICY AND PUT IN PLACE AS A PROCESS FOR DOING THAT. SAME AS HAVING THE COMMITTEE REPORT BACK TO US ON A PERIODIC BASIS. I UNDERSTAND, MISS HARMON, SO I'VE GOT SOME DIFFERENT ONES, BUT I DO WANT TO ADDRESS DOCTOR GILLIAM BECAUSE I SERVED ON THE CALENDAR COMMITTEE TWO YEARS. WE HAVE THERE'S LOCAL POLICY ABOUT OR NOT LOCAL LEGAL POLICY ABOUT CALENDAR LIKE DAYS DAVIS DAYS OF INSTRUCTION. DO WE HAVE LOCAL POLICY ABOUT DAYS OF INSTRUCTION OR IS IT JUST LEGAL? I'M SORRY, I WOULD BE SURPRISED IF WE HAD LOCAL POLICY. SO I JUST SAY THAT MAYBE AND MAYBE THIS ISN'T LOCAL POLICY ISSUES, BUT I KNOW IN YEAR ONE I WAS VERY HESITANT TO LIKE EVEN THOUGH I, YOU KNOW, I ATTENDED EVERY CALENDAR, I UNDERSTAND CALENDAR MATH AND ALL OF THAT GOOD STUFF. BUT I WAS VERY HESITANT TO ACTUALLY GIVE INPUT. AND THEN THE AND THERE'S NO OFFENSE TO ANY STAFF MEMBER.AND THEN THE NEXT YEAR I WAS LIKE, I AM HERE AND I'M GOING TO GIVE INPUT AND SO THERE'S NO REAL CLEAR GUIDANCE FOR BOARD MEMBERS. AND AS WE CIRCULATE THROUGH THAT. SO MAYBE IT'S A PROCEDURAL THING, BUT I DO THINK IT'S IMPORTANT BECAUSE WE'RE LOOKING FROM OUR PARENTS PERSPECTIVE, OUR BOARD PERSPECTIVE. AND YOU KNOW, THERE WAS ONE I WAS LIKE, WHY DO WE WHY ARE THE TEACHERS GETTING OFF THE FRIDAY THAT COMES DIRECTLY BEFORE SPRING BREAK IN THE NEXT WEEK? AND THAT, YOU KNOW, THAT DOESN'T MAKE SENSE. AND THEN EVERYBODY CHIMED IN, NO, THAT DOESN'T MAKE SENSE. BUT THERE NEEDS TO BE CLARITY WITH THAT TOO. AND I'M NOT THINKING THAT MAYBE A LOCAL POLICY IS IN IN WHAT WE NEED, BUT WE NEED SOMETHING FOR THE CALENDAR COMMITTEE TO SAY, OKAY, IS IT JUST A LIAISON? YOU'RE JUST THERE TO LISTEN AND GIVE AN UPDATE TO THE BOARD, OR YOU'RE REALLY AN ACTIVE MEMBER BECAUSE IT'S NOT JUST MEETING ONCE, YOU KNOW, IT'S MULTIPLE TIMES. AND I THINK TO GIVE EITHER PERMISSION OR REMOVE THE PERMISSION FOR WHAT YOU DO ON THAT POLICY. BUT THE NEXT THING I WANT TO GO TO, BECAUSE I HEAR A LOT OF CONVERSATION AROUND SOME OF THE POLICIES THAT ARE DEFINITELY OPERATIONAL, RIGHT? BONDS, YOU
[01:20:04]
KNOW, WE GOT TO BUILD SCHOOLS. WE GOT TO BE FINANCIALLY, YOU KNOW, SAVVY AND HAVE OTHER PEOPLE LOOK AT THE LENS, YOU KNOW, OPERATIONAL AS FAR AS THE CALENDAR. BUT I DO GO BACK TO THE ONES THAT REALLY GUIDE STUDENT OUTCOMES, BECAUSE WHAT I WOULD ALSO LIKE FOR THE TRUSTEES SITTING HERE TO THINK ABOUT, BECAUSE BCCB AND B Q WHAT BCCB IS CAMPUS LEVEL DECISION MAKING AND B Q B D WHAT'S DEEPAK BHIKHA SO IF YOU LOOK WITH ME AT BC, A AND BCCB AND YOU LOOK AT THE DATE, IT WAS ISSUED, IT WAS ISSUED ON JANUARY 31ST OF 2020. AND THEN ABOUT YOU KNOW, A MONTH AND A HALF LATER, SCHOOL WAS TURNED COMPLETELY UPSIDE DOWN FOR A CONSIDERABLE AMOUNT OF TIME. AND SO THESE ARE TWO THAT REALLY IMPACT THESE IMPACT OUR STUDENT OUTCOMES. AND SO LIKE ONE OF THESE SAYS THAT WE HAVE PROCEDURES FOR KPAC, BUT THEY'RE NOT PUBLIC. I DON'T SEE THEM ON THE PUBLIC FACING LIST, YOU KNOW. SO THERE'S SOME THINGS THAT THAT YOU KNOW, BEFORE THE THREE OF US MEET. WE NEED TO WE NEED SOME STUDY TIME RIGHT BEFORE WE EVEN, I THINK, SIT DOWN TO CRAFT LANGUAGE. WE NEED TO SAY, WHAT DO WE HAVE? YOU KNOW, HOW MANY SCHOOLS ARE DOING SEA BASS? ARE THEIR OUTCOMES BETTER THAN LIKE, YOU DON'T WANT TO THROW THE BABY OUT WITH THE BATHWATER IF THE SEA BASS CAMPUSES ARE SOMEHOW REALLY OUTPERFORMING THE ONES THAT ARE DOING THE TRADITIONAL CIP, WE NEED TO KNOW THAT. BUT IF THEY'RE NOT AND THERE ARE TOO FEW TO ACTUALLY GET STATISTICALLY SIGNIFICANT INFORMATION FROM THEM, I JUST I JUST LOOK AT THIS AND I THINK, YOU KNOW, WE HAD A GIANT HICCUP RIGHT AFTER THIS WAS THE BOARD PASSED THIS. AND I JUST, YOU KNOW, I'M JUST THINKING THAT, YOU KNOW, HAVE WE ACTUALLY KIND OF HAD THE FIDELITY OF TREATMENT THAT THE POLICY SAYS THAT WE'RE SUPPOSED TO BE HAVING? YOU KNOW, BECAUSE I'VE BEEN HERE ALMOST FOUR YEARS AND I'M YOU KNOW, THE ONLY THING I KNOW ABOUT THE SEA BASS WITH THOSE FEW CAMPUSES THAT WE GET THOSE IN THE CIP DOCUMENTS. SO ANYWAY, I JUST I'M REQUESTING ANY INFORMATION THAT CAN BE SENT. YOU DON'T HAVE TO SEND IT TO EVERYBODY BUT TO ME.SO I CAN FEEL LIKE I HAVE A LITTLE BIT MORE OF A. YEAH. SO I THINK SENDING TO EVERYBODY IS A GOOD IDEA. AND IN AN UPDATE. AND SO MY TWO COMMENTS ARE WE TYPICALLY WILL HAVE A LOCAL POLICY THAT GOES HAND IN HAND WITH THE LEGAL POLICY. SO MAYBE THAT'S SOMETHING ELSE. MR. WILBANKS, IF YOU'LL LOOK INTO THAT. AND IT MIGHT NOT BE A BAD IDEA TO HAVE, EVEN IF IT'S A VERY SHORT LOCAL POLICY RELATED TO CALENDAR COMMITTEE OR ANY OTHER COMMITTEE THAT'S STATUTORILY REQUIRED SO THAT WE DO JUST WORK OUT PROCESS OR PROCEDURES AND THAT TYPE OF THING FOR ANY, PARTICULARLY FOR ANYTHING THAT THE BOARD HAS TO CONSIDER AND VOTE ON. AND THEN CAN I JUST ADD ONE MORE THING FOR EVERY ONE OF THESE POLICIES, MAYBE NOT. CALENDAR. ONE OF THE THINGS THAT I DON'T SEE IN HERE IS IF WE HAVE AN EXPECTATION THAT OUR STAFF UNDERSTANDS HOW A COMMITTEE IS SUPPOSED TO OPERATE, I THINK THERE NEEDS TO BE A COMPONENT THAT'S REQUIRED THAT THAT COMMITTEE MEMBERS ARE TRAINED. AND SO I THINK THAT WOULD INCLUDE SEA BASS, BECAUSE I THINK IF WE'RE TRAINING OUR PRINCIPALS WHO ARE THE CHAIR OF THE, THE, THE CIP, THE, THE CAMPUS IMPROVEMENT OR ADVISORY COMMITTEE, AND IT'S THEIR OUTCOMES ARE SUPPOSED TO BE MEASURABLE AND ALL OF THAT BECAUSE I DON'T SEE THAT IN OUR POLICY WHERE WE SO THAT PARENTS AND TEACHERS UNDERSTAND WHAT THAT DOCUMENT IS SUPPOSED TO BE BECAUSE THEY'RE SUPPOSED TO BE SOME CHECK POINTS AND THEN THOSE CHECK POINTS. I FEEL LIKE ALSO NEED TO BE COMING TO THE BOARD WITH MAYBE IDENTIFIED. YOU KNOW, I'M NOT TRYING TO GET A TO MANAGEMENT, BUT WHEN WE HAVE SOME SOME LOW PERFORMING SCHOOLS THAT AREN'T HITTING THEIR STUDENT OUTCOME MARKS LIKE WE HOPE I MEAN, THOSE ARE THOSE ARE SOME THINGS. AND MAYBE THAT'S NOT WHERE THIS BELONGS. MAYBE I'M GETTING INTO THE PROCEDURAL PIECE, BUT I MEAN, IT DOES TALK ABOUT A FEEDBACK LOOP. AND SO WELL, AND WE CAN ALWAYS PUT IN THERE GENERALLY THAT WE EXPECT THERE TO BE TRAINING FOR A PARTICULAR COMMITTEE. AND THEN THE PROCEDURES CAN OUTLINE WHAT THAT LOOKS LIKE. OKAY. AND MAYBE THAT'S WHERE WE ALSO GET INTO PUT IN THE POLICY COMMITTEE. YOU GUYS CAN CRUNCH THIS. BUT WHETHER WE NEED ALTERNATE MEMBERS IN CASE THERE ARE MEMBERS WHO CAN'T FULFILL THEIR
[01:25:04]
DUTIES, THAT WE HAVE SOMEONE WHO CAN STEP IN. AND THEN I HEARD MR. SHOAF ASK EARLIER ABOUT WHO'S OUR POINT PERSON, AND WE NEED TO DETERMINE AND MAYBE THIS IS SOMETHING ELSE THE POLICY COMMITTEE CAN DIG INTO ON A CASE BY CASE BASIS. DO WE NEED ONE PERSON AT THE ADMINISTRATIVE LEVEL WHO IS IN CHARGE OF COMMITTEES OVER OVERARCHINGLY, OR DO WE JUST HAVE AND WE HAVE A POINT PERSON FOR EACH COMMITTEE, OR DO WE JUST HAVE THAT POINT PERSON FOR EACH COMMITTEE? AND, YOU KNOW, THAT'S SOMETHING I THINK THE POLICY COMMITTEE CAN CONSIDER ALONG WITH ADMIN, TO DETERMINE WHAT YOU GUYS THINK IS THE BEST COURSE OF ACTION TO JUST MAINTAIN THE CONSISTENCY IN THAT TYPE OF THING. OKAY, MR. HAMILTON. YEAH. SO JUST TO TRY TO ANSWER SOME OF DOCTOR GILLIAM'S QUESTIONS. SO I THINK THE WAY IT KIND OF HELPS ME TRY TO ANSWER YOUR QUESTION, I THINK TO USE THE CALENDAR PROCESS AS A HYPOTHETICAL. SO I THINK IT WOULD BE GOOD FOR STAFF AT THE BEGINNING OF THAT PROCESS. SOMEBODY COULD SEND AN EMAIL TO EVERY BOARD MEMBER AND JUST KIND OF SAY AND NOTIFY US THAT THAT THE PROCESS FOR THE NEXT SCHOOL YEAR IS CALENDAR IS BEGINNING AND EITHER JUST KIND OF AN OPEN REQUEST FOR INPUT OR MAYBE, MAYBE KIND OF THINK THROUGH SOME SURVEY QUESTIONS AND MAYBE A SHORT SURVEY AND THEN OTHER COMMENTS TYPE OF SOMETHING ALONG THOSE LINES. AND THEN TO USE MY ISSUE WITH OCTOBER IN THIS SCHOOL YEAR AS, AS AN EXAMPLE, IF I'M THE ONLY TRUSTEE WHO SAYS I HAVE AN ISSUE WITH US MISSING THIS MANY DAYS IN OCTOBER, AND THEN THE PARENT AND EMPLOYEE FEEDBACK SAYS WE WANT, YOU KNOW, A DAY OR A DAY OFF. PLUS THE FALL BREAK IN OCTOBER AND YOU'VE GOT OVERWHELMING FEEDBACK IN FAVOR OF THIS APPROACH. AND YOU'VE GOT ONE TRUSTEE SAYING, I DON'T LIKE THIS APPROACH. THEN THEY CAN COME TO US AND SAY, WE GOT FEEDBACK FROM ONE TRUSTEE SAYING THIS, BUT THE OVERWHELMING FEEDBACK FROM STAFF AND PARENTS WAS THAT WE WANT THIS APPROACH. AND SO IF THAT'S IF THAT'S THE WAY IT PLAYS OUT, THAT'S THE WAY IT PLAYS OUT. ON THE OTHER SIDE OF THE COIN, IF THE MAJORITY OF THE BOARD OR AT LEAST MAYBE 3 OR 4 TRUSTEES, WHATEVER, THREE TRUSTEES, IF, YOU KNOW, IF WE DON'T ALL GIVE FEEDBACK AND THREE TRUSTEES DON'T LIKE THIS, MANY MISS DAYS IN OCTOBER, THEN THEN YOU HAVE TO FIGURE OUT WHETHER THREE TRUSTEES CONSTITUTES A MAJORITY OF THE FEEDBACK. AND I THINK ONE, ONE OF THE ISSUES IS JUST THE AMOUNT OF TIME THAT WENT INTO THE CALENDAR WAS PROBABLY EXCESSIVE FOR THIS SCHOOL YEAR. AND SO I THINK I THINK ONE OF MY THOUGHTS IS THAT IF WE CAN PROVIDE SOME PRIORITIES AND, AND INPUT ON THE FRONT END, THEN IT CAN IT CAN KIND OF NARROW THE FOCUS AND, AND THERE WON'T HAVE TO BE AS MUCH STAFF TIME WHERE I THINK LAST YEAR THEY TRIED TO THEY TRIED TO ACCOMMODATE EVERY PARENT COMMENT, EVERY TEACHER COMMENT, WHICH I THINK IS THERE'S VALUE IN TRYING TO MAKE SURE EVERY, EVERY VOICE IS HEAR. AND AT THE SAME TIME, WE HAVE A VERY LARGE DISTRICT. AND SO ONE PARENT IS ONE PARENT, ONE TEACHER IS ONE TEACHER. AND SO I THINK JUST IF, IF THE IF THERE'S A IF THERE'S CONSENSUS AMONG THE BOARD, RELATIVELY SPEAKING, THEN THAT CAN KIND OF NARROW THE FOCUS TO WHERE IF SEVERAL OF US DON'T LIKE THIS MANY MISS DAYS IN OCTOBER, THEN THAT CAN KIND OF BE A GUIDING FACTOR AS STAFF GOES AND BUILDS THE CALENDAR FOR THE NEXT YEAR. AND SO THEN IF FEEDBACK IS GOING IN THE OPPOSITE DIRECTION, THEY CAN SAY, HEY, WE'VE GOTTEN FEEDBACK FROM THE BOARD. AND, YOU KNOW, WE UNDERSTAND THAT DESIRE OR THAT PREFERENCE. BUT BUT WE'RE NOT GOING THAT DIRECTION BECAUSE THE BOARD'S NOT IN FAVOR OF THAT. SO I THINK SO AS FAR AS WHAT WE COULD PUT INTO THE BLANKET POLICY, I THINK WE COULD PUT MAYBE A, A CHECK FOR INPUT AT THE BEGINNING OF THE PROCESS. AND THEN POSSIBLY WE CAN WE'LL CONSIDER THIS AS WE GO INTO THE POLICY COMMITTEE PROCESS FOR THIS POLICY, AND POSSIBLY KIND OF A MIDPOINT CHECK IN WHERE, YOU KNOW, THE, THE COMMITTEE HAS PUT IN A COUPLE MONTHS OF WORK ON THE CALENDAR. HERE'S WHERE HERE'S THE DIRECTION WE'RE GOING. AND THEN THAT WAY, THE THAT WAY, THE TRUSTEES CAN PROVIDE SOME SOME FEEDBACK, SOME FEEDBACK INPUT KIND OF AT AROUND THE MIDPOINT. AND AGAIN, I THINK THAT'S, THAT'S AN EXTRA STEP IN THE PROCESS. BUT I THINK IN THE GRAND SCHEME OF THINGS, IT SHOULD BE IT SHOULD KIND OF HELP AND KIND OF SAVE TIME IN THE GRAND SCHEME OF THINGS FOR STAFF. SO THE ONLY THING THAT WOULD REALLY CONCERN ME IN THE MIDWAY IS THAT THEN WE'RE GETTING INTO POTENTIALLY DELIBERATING OUTSIDE OF THE[01:30:03]
BOARD ROOM. SO IN THE BEGINNING, IT'S ONE THING TO SAY, HEY, LAST YEAR'S CALENDAR, I DIDN'T LOVE THAT WE HAD SO MANY DAYS IN OCTOBER. SO WILL YOU PLEASE ASK THE COMMITTEE TO CONSIDER AS AN OPTION NOT OR JUST BE ABLE TO ANSWER WHY THEY WENT FORWARD WITH IT ANYWAY? SO AT THE OUTSET, YES, I CAN TOTALLY SEE IT, BUT ONCE YOU GET INTO THE PROCESS, I THINK NUMBER ONE, WE APPOINT A TRUSTEE TO KIND OF BE THERE TO REPRESENT THE GOVERNANCE PIECE OF IT AND TWO, I THINK YOU KIND OF GET INTO, OKAY, NOW WE'RE DELIBERATING BEHIND THE SCENES AND WE PROBABLY DON'T WANT TO DO THAT. SO THAT WOULD BE MY FEEDBACK ON THAT. DID YOU HAVE SOMETHING, DOCTOR JORDAN? I WAS GOING TO SAY THINKING ABOUT CALENDAR OR DPAC OR CPAC, SOMETHING THAT WE COULD EASILY DO IS FRONT LOAD. SO BEFORE WE EVEN GO INTO SOMETHING OR WE'RE ALREADY PUTTING OUR TOE INTO CALENDAR, WE JUST PROVIDE THE BOARD AN UPDATE ON TIMELINE, OUR GOAL AND OUR PRIORITIES. SO THAT WAY YOU ARE ANTICIPATING WHAT'S COMING UP. WE ALSO GIVE YOU THE OPPORTUNITY TO GIVE FEEDBACK BEFORE WE LAUNCH INTO THAT. THAT'S SOMETHING THAT WE COULD EASILY DO AND THAT COULD JUST BE OUR PROCEDURE MOVING FORWARD. THAT WAY YOU KNOW IT'S COMING.SO WE'RE NOT GUESSING, THINKING, OKAY, HOW MANY MEETINGS OR WHEN WILL THIS HAPPEN? SO JUST AS THE COMMITTEE'S LAUNCHING CPAC, DPAC OR CALENDAR, WE WILL GIVE THE BOARD AN UPDATE. PRIORITIES, GOALS AND TIMELINES AND THEN AN OPPORTUNITY FOR YOU TO PROVIDE SOME FEEDBACK. YES, THIS TIMELINE WORKS. HERE'S SOME ADDITIONAL INFORMATION AND THEN WE CAN GO AND LAUNCH INTO OUR COMMITTEE ACTIONS. YES. SO I HEARD TIMELINE, GOAL PRIORITIES AND FEEDBACK. SO THAT'S THAT'S A GOOD THAT'S A GOOD BASIC FORMULA FOR THAT. WE COULD PUT INTO POLICY THAT CAN APPLY SORT OF ACROSS THE BOARD PROBABLY. AND YOU KNOW AND DETAILS ONLY AS NEEDED FOR THE POLICY COMMITTEE TO CONSIDER. SO THANK YOU FOR THAT. MR. SHOAFF. YEAH. REAL QUICK, TRUSTEE HAMILTON'S POINT.
I DID GET A COUPLE OF PHONE CALLS AND SOMEBODY'S KNOCKING ON MY DOOR WHO I DIDN'T EVEN KNOW.
HEY, I HEARD I KNOW I THINK YOU'RE ON THE BOARD. WHAT'S GOING ON? DO THE KIDS NOT GO TO SCHOOL IN OCTOBER? SO YEAH, BUT THE OTHER THING AND I'M SHORT AND TO THE POINT. THE OTHER THING, IF SOMEBODY COULD EMAIL ME WITH EACH COMMITTEE THAT WE HAVE AND WHO THE COMMITTEE CHAIR IS WITH THEIR CONTACT THIS WEEK, I'D REALLY APPRECIATE IT. DOCTOR GILLIAM. YES. WELL, FIRST OF ALL, I WASN'T GOING TO DO THIS, BUT I'LL I'LL DO THIS. THE ONE THING ABOUT OCTOBER, FEBRUARY AND OCTOBER, THE WORST MONTHS IN EDUCATION BECAUSE THEY THAT IS WHERE TEACHERS DECIDE THAT THEY'RE TIRED AND SO AND I LEARNED THAT WAY BACK ABOUT 15 YEARS AGO. SO THAT IN ITSELF, YOU KNOW, WHEN YOU'RE LOOKING AT FEBRUARY AND OCTOBER AND THAT WAS IN THE IN THE, IN THE MEETING THAT WE HAD, IT WAS BASICALLY AND THAT WAS SHARED. SO THERE ARE THOSE DIFFERENT THINGS THERE. BUT I GUESS I JUST TO BE DEVIL'S ADVOCATE, HOW DO WE CONTROL ALL OF THAT? OKAY.
JUST LIKE THAT. HOW DO WE CONTROL THAT AS, AS A BOARD WITH OKAY. WE RECEIVE THE INFORMATION THEN WE HAVE I MEAN, ARE WE GOING TO HAVE A TIME THAT WE'RE GOING TO BE ABLE TO DISCUSS OR HOW DOES THAT LOOK? BECAUSE I SEE IT AS YOU KNOW, HOW HOW DO WE NOT HAVE, YOU KNOW, THE WALKING QUORUM BEHIND SOMEONE? OH, YOU'RE ON THIS COMMITTEE. TELL ME WHAT'S GOING ON. WHICH OF COURSE, WE CAN'T DO THAT. SO HOW HOW DOES THAT. SO I'M NOT SURE I UNDERSTAND THE QUESTION.
HOW DO WE CONTROL IT HERE? I DON'T MEAN TO INTERRUPT YOU. OKAY, SO I'M I'M ON THE I'M. I'M ON THE CALENDAR COMMITTEE. OKAY. SO THEN I HAVE A CONVERSATION, A CONVERSATION I HADN'T TALKED TO ANYONE. OKAY, I HAVE ONE. OKAY. IF I'M AT THE THIRD OR THE SECOND PERSON. OKAY. WELL, WE CAN'T DISCUSS THAT ANYMORE, OKAY. OR I CAN'T DISCUSS IT. OR IF I'VE JUST TALKED TO ONE PERSON. HOW HOW DO WE CONTROL THAT? JUST LIKE YOU CONTROL ANYTHING ELSE? ANY OTHER DISCUSSIONS THAT WE HAVE. SO ANYTIME YOU'RE HAVING A CONVERSATION. SO FOR EXAMPLE, LET'S SAY THAT YOU GO AND YOU START HAVING A CONVERSATION ABOUT A TOPIC WITH MISS HANNON.
AND YOU KNOW THAT YOU CAN DO THAT BECAUSE YOU HAVEN'T HAD A CONVERSATION WITH ANY OTHER TRUSTEE OR MAYBE ONLY WITH ONE OTHER TRUSTEE. BUT IF MISS HANNON KNOWS THAT SHE'S HAD A CONVERSATION WITH ANOTHER TRUSTEE, THEN SHE CAN SAY, WELL, HANG ON, BECAUSE I'VE ALREADY HAD A CONVERSATION. SO WE PROBABLY CAN'T TALK ABOUT THIS. I MEAN, JUST LIKE WE DO ANYTHING ELSE THAT'S HOW WE ALWAYS HANDLE THOSE TYPES OF THINGS. SO FOR EXAMPLE, TODAY, IN PREPARATION
[01:35:05]
FOR THIS MEETING, MR. WILBANKS AND MR. HAMILTON AND MYSELF WERE ON THE PHONE FOR A QUICK, HEY, HERE'S THE PROCESS WE'RE GOING TO FOLLOW TONIGHT. AND MR. WILBANKS ASKED ME SOMETHING ABOUT THE UPCOMING AGENDA. AND I IMMEDIATELY SAID, I DON'T THINK THAT I CAN'T HAVE THIS CONVERSATION WITH MR. HAMILTON ON THE PHONE BECAUSE HE'S TALKED TO ONE TRUSTEE, AND I'VE TALKED TO ONE TRUSTEE. YEAH. AND HE'S ON THE POLICY COMMITTEE, SO I CAN'T WE CAN'T HAVE THIS CONVERSATION. SO HE JUMPED OFF IN ORDER FOR HE AND I TO HAVE THAT. SO THAT'S THE WAY WE HANDLE ANY TOMA TYPE ISSUE IS THAT WE HAVE TO KNOW, OKAY, THIS IS WHO I'VE TALKED TO. SO YOU HAVE TO DISCLOSE THAT BEFORE DISCUSSING WITH ANY, ANY OTHER TRUSTEE. AND I TOTALLY UNDERSTAND EVERY WORD THAT YOU SAID. DO UNDERSTAND TOTALLY UNDERSTAND IT. I'M NOT SURE THAT WE'RE NOT GOING TO HAVE AN ISSUE WITH THAT EVENTUALLY. AND THAT'S JUST MY PERSONAL OPINION. AND I THANK YOU FOR YOUR TIME. YEAH. UNFORTUNATELY, THE LAW DOESN'T REALLY GIVE US ANY PARTICULAR GUIDELINES AND ALL WE CAN DO IS MAKE SURE THAT WE ARE RESPONSIBLE AND ACCOUNTABLE FOR OURSELVES AND MAKE SURE THAT WE COMMUNICATE THAT TO THE OTHER TRUSTEE. IT'S UNFORTUNATELY THE, THE PROBLEM THAT WE HAVE AS TRUSTEES AND SUBJECT TO TOMA. SO MISS HANNON SO CAN I. I WANT TO ASK A POINT OF CLARIFICATION ON ON THAT ACTUAL TOPIC, BECAUSE I THINK THAT EARLIER DOCTOR GILLIAM SAID, HOW ARE WE GOING TO GET CLARIFICATION? AND YOU SAID, YOU'LL REACH OUT TO ME, YOU, AND THEN YOU'LL REACH OUT TO DOCTOR SMITH. AND THE WHOLE TIME I'M THINKING, IF IT HAPPENS OUTSIDE OF THIS AND THEN THAT GOES TO US, THEN YOU HAVE CREATED THE FOURTH IN A WALKING QUORUM. SO I WAS UNCLEAR WHEN YOU SAID THAT, BECAUSE I THINK IT WOULD PROBABLY BE BETTER TO GO DIRECTLY TO. SO THAT'S TRUE BECAUSE I CAN'T GET DETAILS. RIGHT? RIGHT. SO I DIDN'T MEAN TO DOCTOR SMITH AND THEN DOCTOR SMITH GIVES IT TO KOBE OR MR. WILBANKS RATHER. AND THEN MR. WILBANKS GIVES IT TO THE COMMITTEE. SO WHAT I MEANT BY REACH OUT TO ME IS THAT IF YOU HAVE SOMETHING THAT YOU WANT TO GIVE FEEDBACK ABOUT OR SOMETHING THAT YOU NEED, YOU CAN REACH OUT TO ME AND I CAN MAKE SURE THAT HE HANDLES IT. I DON'T MEAN FOR YOU TO GIVE ME SPECIFICS. YEAH, THAT'S NOT WHAT I INTENDED. THE OTHER I'M GOING TO ACTUALLY, BECAUSE I WANT TO DO THIS RIGHT.I JUST, YOU KNOW, YOU KNOW, TOUCH PUT YOUR HANDS ON YOUR PAPERWORK. THE LEAST AMOUNT OF TIMES YOU CAN. AND I WANT TO BRING THE DRAFT TO THE FULL BOARD IN A WAY THAT WE DON'T HAVE TO COME BACK FIVE TIMES AND THAT HOPEFULLY, YOU KNOW, AS THE WIND BLOWS, THEN NEXT YEAR WE CHANGE THE POLICY AGAIN. SO I WOULD REALLY I WOULD REALLY ASK YOU, DOCTOR SMITH, IF YOU AND YOUR STAFF CAN COME UP WITH, WITH A WAY, ESPECIALLY WITH SOMETHING LIKE THE BOUNDARY, NOT THE BOUNDARY, THE BOND, BECAUSE IT'S FRESH, IT'S NEW. AND WHETHER THAT'S A START, STOP, KEEP AND ACTUALLY ASK EVERYBODY THAT WAS ON THE, THE, THE BOND OVERSIGHT COMMITTEE TO GIVE I MEAN BUT LIKE LIMIT IT LIKE THEY CAN'T DO OVER, YOU KNOW 100 WORDS HOWEVER YOU KNOW HOWEVER WHERE THEY CAN BECAUSE WE MIGHT BECAUSE EVEN THOUGH, YOU KNOW, MR. GARCIA AND I SAT ON SOME OF THE COMMITTEES, I DON'T KNOW ALL THE NUANCES BECAUSE I DON'T GET THE I DON'T GET THE EMAILS FROM THE STAFF ABOUT IT. I DON'T I DON'T GET THE NUANCES. AND SO AS I WAS LISTENING TO YOU, I WAS ACTUALLY CURIOUS HOW MANY PEOPLE FROM THAT COMMITTEE YOU SPOKE TO, FROM WHICH COMMITTEE THE BOND OVERSIGHT COMMITTEE. OH, BECAUSE DIDN'T YOU GET. WELL, YOU YOU SAID YOU SPOKE TO SOME OF THEM, AND THAT'S WHERE YOU GOT THIS LIST THAT THEY REACHED OUT TO ME AND ASKED TO SIT DOWN AND GIVE ME FEEDBACK. OKAY. AND WAS THERE TWO, THREE? THERE WERE THREE PEOPLE IN PERSON AND I GOT FEEDBACK FROM FOUR. OKAY. AND SO THERE ARE MANY MORE THAN THAT. AND SO I MEAN, I'VE GOTTEN SOME, BUT IT WAS MORE BACK. BUT I THINK THEY WERE BRINGING TO ME THE COLLECTIVE LIKE THE CHAIR CAME TO A MEETING WITH YOU GUYS AND SAID IT IN PUBLIC. YES. AND SO THIS WAS I WASN'T HERE. AND SO THEY WANTED TO MEET WITH ME AND GIVE ME BASICALLY WHAT HE BROUGHT, WHICH WAS, I BELIEVE, FROM THE COMMITTEE. OH, OKAY. IT WAS OKAY THEN MAYBE THAT'S UNNECESSARY. BUT I THINK STILL SOMETIMES PEOPLE WILL SAY, YOU KNOW, THE PERSON COMING TO BE THE VOICE OF EVERYONE, SOMETIMES FILTERS. WHAT'S APPROPRIATE ANYWAY? BUT JUST FOR CONSIDERATION, BECAUSE I'M
[01:40:10]
ASSUMING THIS IS ONE WE'RE GOING TO START ON FAIRLY QUICKLY AND THEN KIND OF THE SAME THING WITH THE DEEP PACK OR THE C PACK, LIKE A SIMPLE KEEP IT SIMPLE LIKE START STOP, KEEP LIKE WHAT YOU KNOW OR LIKE EVEN THE QUESTION LIKE, DO YOU FEEL VALUED ON THIS? DO YOU FEEL YOUR YOUR TIME IS WELL SPENT? I MEAN, THERE ARE SOME QUESTIONS THAT I DON'T KNOW. THE OTHER THING I WOULD SAY IS THAT AS THE POLICY COMMITTEE STARTS DOING YOUR WORK, IF YOU GET TO A POINT WHERE THERE ARE QUESTIONS THAT YOU NEED ADDITIONAL INPUT FROM THE BOARD, THEN WE'LL JUST PUT ON THE AGENDA AN UPDATE AND YOU GUYS COME WITH YOUR LIST OF QUESTIONS, AND THEN WE'LL DISCUSS IT IN HERE AND GIVE ADDITIONAL FEEDBACK. AND THEN YOU CAN GO BACK AND DO ADDITIONAL WORK SO THAT CAN ABSOLUTELY HAPPEN. YOU KNOW I KIND OF GAVE AT THE BEGINNING MY THOUGHT WAS TO TRY TO GET SOMETHING TO THE BOARD IN JANUARY. BUT IF THAT IS NOT FEASIBLE, THEN WE CAN, YOU KNOW, DO ANOTHER UPDATE IN DECEMBER. AN UPDATE IN JANUARY, AND WE CAN WE CAN PUSH THAT OUT, CERTAINLY, BUT IT'LL JUST DEPEND ON HOW YOU GUYS MOVE FORWARD WITH YOUR WORK. SO MR. HAMILTON, YEAH, MY THOUGHT PROCESS ON THE TIMELINE WOULD BE THAT WE WOULD WE WOULD TRY TO GET THE UMBRELLA POLICY WORK ON THAT FIRST AND TRY TO GET THAT JANUARY, FEBRUARY SOMEWHERE IN THAT TIME FRAME TO THE BOARD, BECAUSE I KNOW WE'VE GOT A PRETTY FULL DOCKET OF THINGS THAT WE WANT TO ADDRESS NOW AND THEN. WE ALSO HAVE SOME COMPLIANCE AND UPDATE TYPE POLICIES THAT WE NEED TO GET TACKLED. AND SO WE'LL WE'LL GET THE WAY I SEE IT PLAYING OUT IS KIND OF GET THE UMBRELLA ONE FIRST, WHICH THAT'S NOT A BIG POLICY, BUT BUT IT DOES KIND OF GOVERN. SO IT KIND OF NEEDS TO BE THE FIRST DOMINO SINCE IT GOVERNS SOME OF THE OTHER ONES, OR SHOULD I GUESS, SET THE TEMPLATE TO SOME EXTENT FOR THE OTHERS, AND THEN WE CAN START WORKING THROUGH THE OTHER ONES AS WE GO FORWARD AND PERHAPS IN THE MEANTIME, I MEAN, THE PURPOSE OF THIS WAS TO GIVE FEEDBACK AND MAYBE MR. WILBANKS CAN, YOU KNOW, KIND OF START HAMMERING OUT SOME DRAFTS BASED ON SOME OF THE THINGS YOU'VE HEARD TONIGHT, AND THEN IT'LL MAKE IT A LITTLE EASIER ON YOU GUYS. AND THEN IN THE MEANTIME, SOME OF THE THINGS THAT WERE REQUESTED CAN BE SENT OUT, AND THAT SHOULD HELP GET THE PROCESS STARTED. OKAY. IS THERE ANYTHING ELSE FROM ANYONE? DID YOU HAVE ANYTHING, DOCTOR SMITH? NO. I JUST APPRECIATE THE FEEDBACK TONIGHT. I AM VERY CONFIDENT THAT BASED ON THE FEEDBACK, THE TEAM AND I CAN TAKE WHAT MAY APPEAR TO BE VERY COMPLEX, BUT WE WILL MAKE IT SIMPLE AND WE WILL PUT A PROCESS IN PLACE. I AM 100% CONFIDENT WE'LL DO THAT. YEAH. AND I THINK ONCE WE DO THAT, IT'S GOING TO BE A LOT EASIER GOING FORWARD. AND WHEN WE HAVE SOME CONSISTENCY AND ALIGNMENT, THEN THE WHOLE BOARD KIND OF KNOWS WHAT THE PROCESS IS LIKE AND WE'LL FEEL A LOT MORE CONFIDENT WHEN WE TALK TO CONSTITUENTS AND THAT TYPE OF THING AS WELL. SO THANK YOU ALL FOR YOUR PARTICIPATION THIS EVENING. AND I KNOW IT WAS A LITTLE IT WASN'T QUITE AS STRAIGHTFORWARD AS THESE THINGS NORMALLY ARE. SO I APPRECIATE YOUR YOUR PATIENCE AND YOUR GRACE ON THAT. AND FOR JUST HAVING THE CONVERSATION. MAY I HAVE A MOTION TO ADJOURN? I* This transcript was compiled from uncorrected Closed Captioning.