Sep 09, 2024 Called Meeting & Agenda Review

[00:00:01]

PROCEEDINGS. THANK YOU. THANK YOU SERGEANT. THE TIME IS 6:01 P.M. AND THIS MEETING IS HEREBY

[1. Call to order]

YOU MAY BE SEATED. FIRST UP THIS EVENING IS OUR INFORMATION ITEM ON DISASTER PROCUREMENT UPDATE.

[3. Information]

MEMBERS OF THE BOARD AND DOCTOR SMITH. THIS EVENING, I'LL PRESENT AN UPDATE TO YOU ON ITEMS PURCHASED THROUGH THE EMERGENCY PROCUREMENT RESOLUTION THAT THE BOARD APPROVED IN JULY DUE TO HURRICANE. HURRICANE BERYL. SO NO ONE PROBABLY WANTS TO REMEMBER THAT HURRICANE BERYL MADE LANDFALL IN HOUSTON IN JULY AS A CATEGORY ONE HURRICANE. HOWEVER, THE DISTRICTS AS DURING THAT EVENT, THE DISTRICT'S ADMINISTRATION BUILDING WAS THE ONLY FACILITY THAT EXPERIENCED SIGNIFICANT DAMAGE, AND THERE WAS MINOR DAMAGE AT SOME CAMPUSES. AND OF COURSE, WE HAD EXTENSIVE DEBRIS REMOVAL ASSOCIATED WITH THAT STORM. ON JULY 22ND, THE BOARD APPROVED AN EMERGENCY PROCUREMENT RESOLUTION THAT ALLOWED STAFF TO BYPASS SOME PURCHASING REQUIREMENTS IN ORDER TO ADDRESS THOSE HURRICANE RELATED DAMAGES, AND ONE OF THE PROVISIONS WITHIN THAT RESOLUTION IS THAT STAFF REPORT BACK TO THE BOARD ON PURCHASES MADE IN CONNECTION WITH THE RESOLUTION. AND SO THIS EVENING, WE'LL SHARE THAT INFORMATION WITH YOU. THE AGENDA ITEM THAT YOU HAVE CONTAINS A DETAILED LIST OF THE VENDORS THAT HAVE BEEN AWARDED CONTRACTS UNDER THE EMERGENCY PROCUREMENT RESOLUTION. AS OF SEPTEMBER SECOND, THERE WERE 17 VENDORS THAT HAVE BEEN USED FOR REPAIRS RELATED TO HURRICANE BERYL. A TOTAL OF $5.6 MILLION IN PURCHASE ORDERS WERE OPENED IN RESPONSE TO THE HURRICANE, AND WE'VE MADE PAYMENTS. TOTALING 764,000, LEAVING A BALANCE OF $4.8 MILLION ON THE OPEN PURCHASE ORDERS. AND KEEP IN MIND THAT THOSE CONTRACTS WERE ENTERED BASED ON ESTIMATES. AND SO THOSE NUMBERS CAN GO UP OR DOWN AS WE GO FORWARD AND CONTINUE THOSE REPAIRS. AND JUST AS AN EXAMPLE OF THAT, WE'VE RECENTLY RECEIVED THE ESTIMATE BACK FOR TO REPLACE THE ROOF AT THIS BUILDING. AND SO THE NEXT TIME YOU SEE THIS REPORT, YOU CAN EXPECT THOSE NUMBERS TO CHANGE. THE DISTRICT HAS FILED INSURANCE CLAIMS AND WILL BE APPLYING FOR FEMA REIMBURSEMENTS TO THE DEGREE ALLOWABLE. AND THE INSURANCE COMPANY GAVE AN INITIAL ESTIMATE OF THE DAMAGE AT $3.5 MILLION FOR THE ADMINISTRATION BUILDING. AND AGAIN, WE WILL BE FILING WITH FEMA, BUT WE DON'T HAVE AN INITIAL ESTIMATE OF WHAT THAT REIMBURSEMENT OF. LOOK WILL LOOK LIKE. BUT HERE'S WHAT WE DO KNOW. THE FEMA REIMBURSEMENT PROCESS IS EXTENSIVE, AND EXHAUSTIVE. WE KNOW THAT THEY WILL REIMBURSE UP TO 75% FOR DEBRIS REMOVAL, AND 90% FOR OTHER ADMINISTRATIVE TYPE ACTIVITIES, AND SO IT CAN TAKE MULTIPLE YEARS IN ORDER FOR THOSE REIMBURSEMENTS TO BE PROCESSED. AS WE WORK THROUGH THEIR REVIEW AND ESTIMATE PROCESS. AND SO JUST KEEP IN MIND, ALTHOUGH WE ARE PURSUING THAT, WE DON'T EXPECT IMMEDIATE RELIEF FROM FEMA. AND JUST ONE OTHER POINT TO SHARE WITH YOU TODAY, THE REGION FOUR EDUCATION SERVICE CENTER SENT COMMUNICATION OUT TO DISTRICTS IN THE AREA ASKING FOR FEEDBACK IN TERMS OF THE LEVEL OF DAMAGE THAT HAS BEEN EXPERIENCED AND SO THEY'RE REPORTING THAT BACK TO . I'LL SAY THAT I'M NOT OPTIMISTIC, BUT THAT COULD BE SOME INDICATION THAT THE STATE IS LOOKING TO PROVIDE SOME LEVEL OF REIMBURSEMENT TO DISTRICTS FOR DAMAGES BEYOND WHAT INSURANCE OR FEMA MAY REIMBURSE.

BUT AGAIN, I'M NOT HOLDING MY BREATH FOR THAT. BUT GIVEN THE FACT THAT THERE'S BEEN SOME COMMUNICATION, WE COULD SEE SOMETHING LIKE THAT HAPPENING IN THE FUTURE. WE ALSO HAVE AN UPDATE ON THE STATUS OF THE ADMINISTRATION BUILDING FOR YOU. THE INTERIOR WORK HERE IS

[00:05:01]

[4. Public Comment]

[5. Convene in closed session]

[6. Reconvene in Open Session]

[7. Consider Action on Closed Session Items]

[10.A. Sugar Land 95 Memorial Project]

THANK YOU VERY MUCH. ALL RIGHT. LET'S GET STARTED, FIRST UP FOR DISCUSSION, IS ITEM EIGHT A AND

[8.A. November Polling Locations]

SO GO AHEAD ON. MR. HAMILTON. YEAH CAN YOU HEAR ME? I. CAN'T HEAR YOU. SO OKAY. SO. YEAH. SO.

SO A COUPLE OF THE SPECIFIC CONCERNS THAT WE'VE DISCUSSED ARE, SO FOR ONE THING, WE HAD THE SITUATION WITH, ALLEGATIONS OF ELECTIONEERING, AND THERE'S A DEA INVESTIGATION INTO THAT.

RIGHT NOW. AND SO ONE OF THE SPECIFIC ALLEGATIONS INVOLVED PRESSURING EMPLOYEES TO VOTE.

AND SO I THINK THERE ARE SOME IT'S JUST WORTH HAVING, HAVING A CONVERSATION ABOUT, CONTINUING TO USE FORT BEND ISD FACILITIES AS VOTING LOCATIONS, GIVEN THOSE EVENTS THAT OCCURRED WITH THE NOVEMBER ELECTION LAST YEAR, AND THEN ANOTHER PART WITH THE SAFETY CONCERNS, SO THE VESTIBULE SETUP WITH BULLETPROOF WINDOWS AROUND THE VESTIBULE, IT'S ONE OF THE KEY COMPONENTS OF OUR OF OUR CAMPUS SAFETY PLAN. AND SO WE BASICALLY SET THAT PORTION OF THE SCHOOL SAFETY PLAN ASIDE WHILE WE HAVE VOTING GOING ON AT OUR CAMPUSES, SO I JUST WANTED TO THROW THIS OUT FOR A DISCUSSION, I, I'M CURIOUS IF MR. BUSH HAS ANY FEEDBACK ON THE OVERALL SITUATION OF USING OUR FACILITIES AS VOTING LOCATIONS. MR. THANK YOU. AND THEN I CAN,

[00:10:04]

JUST. DAVID CAN YOU HEAR? DAVID. OKAY. GOOD EVENING. OKAY YES. THANK YOU. SO AS WE AS WE BEGIN TO GET CLOSER TO THE NOVEMBER ELECTION CYCLE, WE DO AS A DISTRICT, WORK WITH THE COUNTY.

THE COUNTY APPROACHES THE DISTRICT REGARDING, POLLING PLACES AND USING DISTRICT FACILITIES FOR POLLING PLACES. CHAPTER, I BELIEVE IT'S CHAPTER 43 OF THE ELECTION CODE ACTUALLY REQUIRES PUBLIC BUILDINGS TO BE MADE AVAILABLE AS POLLING SITES UPON THE REQUEST OF THE ENTITY CONDUCTING THE ELECTION. AND SO THAT'S THAT'S WHAT HAPPENS. WE HAVE WE HAVE WORKED TO BUILD OUR RELATIONSHIP WITH THE COUNTY SUCH THAT AS WE HAVE CONCERNS SUCH AS WHAT YOU'RE RAISING, SAFETY, AVAILABILITY OF LOCATIONS, WE CAN WE CAN WORK WITH INDIVIDUAL LOCATIONS.

HOWEVER, AT THE END OF THE DAY, THERE IS A REQUIREMENT THAT OUR FACILITIES BE MADE AVAILABLE.

SO, FOR EXAMPLE, WE DO WORK, WE HAVE WORKED, IN AUGUST WE PROVIDED AN UPDATE TO YOU WITH THE LOCATIONS THE COUNTY HAD INITIALLY REQUESTED. ONE OF THOSE WAS CLEMENTS HIGH SCHOOL.

WE WORKED WITH THE COUNTY. AS YOU'RE AWARE, THERE'S A MAJOR CONSTRUCTION PROJECT GOING ON AT CLEMENTS, SO WE WORKED WITH THE COUNTY TO FIND AN ALTERNATIVE LOCATION. WE REQUESTED THEY REMOVE CLEMENTS AS A AS A LOCATION. THEY AGREED. HOWEVER, THEY NEEDED A FACILITY IN THAT PRECINCT. AND SO WE WERE ABLE TO WORK AND FIND, FORT SETTLEMENT AS AN ALTERNATIVE, AND SO WE DO WORK WITH THE COUNTY TO TRY AND IDENTIFY, LOCATIONS THAT ARE ACCEPTABLE TO THE DISTRICT.

REGARDING THE SAFETY CONCERN, WE DO WALK EVERY WE ARE FAMILIAR WITH WHERE VOTING HAPPENS IN EVERY FACILITY, AND WE DO ATTEMPT TO SEPARATE. WE DO MAKE A BARRIERS AND SEPARATE THE AREAS WHERE VOTING TAKES PLACE FROM OUR STUDENTS TO THE GREATEST EXTENT POSSIBLE, THAT MAY BE HAVING VOTING OCCUR IN A SEPARATE PORTION OF THE BUILDING, A GYM, FOR EXAMPLE, OR ANOTHER SEPARATE AREA, FOR EXAMPLE, AT BOWIE, THEY, THEY BRING THE CHAINS DOWN AND LIMIT IT TO THAT, THAT END OF THE BUILDING, WHERE THE GYM IS LOCATED. AND SO WE DO WORK WITH OUR PRINCIPALS TO MANAGE THE SAFETY OF OUR STUDENTS THROUGH ELECTION. WE ALSO WORK WITH OUR LAW ENFORCEMENT, WHO COORDINATES WITH OTHER LOCAL LAW ENFORCEMENT ENTITIES, CONSTABLE'S OFFICE, FOR EXAMPLE, TO SECURE THOSE FACILITIES. WITH THAT, WE DO ALSO HAVE NOTICED, THAT ELECTIONEERING IS REQUIRED BY LAW. WE HAVE TO ALLOW ELECTIONEERING ON POLLING SITE LOCATIONS. WE HAVE NOTICED AN INCREASE IN ELECTIONEERING ACTIVITY ON POLLING LOCATIONS, SPECIFICALLY DURING THE MARCH PRIMARIES. WE NOTICED A LOT MORE FOLKS OUT, AND SO WE HAVE PROVIDED TO YOU ELECTIONEERING GUIDELINES THAT WE, HAVE PUT IN PLACE TO HELP KIND OF CONTROL THAT, JUST TO KIND OF SAY, HEY, LOOK, PEOPLE AREN'T GOING TO BE ABLE TO OBSTRUCT TRAFFIC OR OBSTRUCT THE FLOW OF TRAFFIC OR SIDEWALKS OR ACCESS, OR BE A DISTRACTION OR A SAFETY CONCERN ON OUR FACILITIES WHILE VOTING IS TAKING PLACE. AND SO IT'S TIME, PLACE AND MANNER RESTRICTIONS THAT ATTEMPT TO, PROVIDE THAT BALANCE OF MAKING OUR FACILITIES AVAILABLE FOR, FOR VOTING UNDER THE LAW, BUT THEN ALSO KEEPING OUR STUDENTS AND STAFF AND COMMUNITY MEMBERS SAFE AS AS WE CONDUCT OUR WORK ON OUR ON OUR CAMPUSES. THANK YOU. THANK YOU, MR. WILBANKS, MISS JONES, OKAY, SO I HEAR WHAT YOU'RE SAYING. SO I GOT A COUPLE QUESTIONS, WELL, MY FIRST QUESTION IS. SO WHAT ARE THE PLANS FOR EXTRA SECURITY PERSONNEL? BECAUSE THIS PARTICULAR ELECTION IS PRETTY MUCH A HOT ONE. AND HAVING SAID THAT, WHAT'S THE DISTRICT'S PLAN? AS FAR AS THE SECURITY? CHIEF WRITER. HI. GOOD EVENING. BOARD DOCTOR SMITH, SO PLAN FOR EXTRA SECURITY, AGAIN, LIKE MR. WILBANKS SAID, WE REACH OUT TO CONSTABLES TO OUR LOCAL LAW ENFORCEMENT PARTNERS. WHETHER IT'S SUGARLAND SHERIFF'S DEPARTMENT, MEADOWS POLICE, PD, MISSOURI CITY PD. WE WORK WITH THEM AFTER WE WALK THE BUILDING AND WE SEE WHERE THAT'S GOING TO, WHERE THAT VOTING IS GOING TO TAKE PLACE, THEN WE HAVE A BETTER IDEA OF WHO WE NEED TO ASK FOR, FOR HELP FROM, IF WE NEED IT, THERE ARE SOME PLACES WHERE WE DON'T NECESSARILY FEEL

[00:15:04]

SO WE WILL DO SPOT CHECKS, AND WE DO ROUTINE PATROLS, AND WE SEND PEOPLE THROUGH THE PARKING LOTS AND WE DO WALKTHROUGHS AT THE SCHOOLS, AND WE RECORD THAT, AND WE WE'VE INVITED OTHER AGENCIES TO DO WALKTHROUGHS AT OUR CAMPUSES. I MEAN, THAT'S THAT'S PART OF WHAT WE DO. AND SO THAT'S WHAT WE WOULD RELY ON IN THIS BECAUSE I'M THINKING ABOUT, OKAY, SO THEY'RE GOING TO BE VOTING I'M THINKING ABOUT HIGHTOWER. AND SO YOU HAVE HOBSON HOUSE, YOU HAVE THE PARKING LOT AND THEN YOU HAVE THE CAMPUS. SO MY QUESTION IS, IS THERE GOING TO BE DESIGNATED PARKING, DESIGNATED SECURITY OUTSIDE FROM THE KIDS? BECAUSE KIDS AT HIGHTOWER, THEY JUST OUTSIDE FOR WHATEVER REASON. AND MY QUESTION TO YOU IS HOW IS THAT MANAGED. YEAH. SO, AND THAT SPECIFIC LOCATION, I BELIEVE THIS AND THIS, VOTING CYCLE, THE VOTING WAS MOVED FROM THE SCHOOL OVER TO THE FIELD HOUSE. RIGHT. SO THAT ALLEVIATES A LOT OF OUR PROBLEMS THERE. NOW, AS FAR AS PARKING, WE HAVE AN ENTIRE FIELD HOUSE FULL OF PARKING FOR POTENTIAL VOTERS, RIGHT? RIGHT AND SO WE WOULD MANAGE THAT AND STILL ALLOW THE STUDENTS A PLACE TO PARK. SO IT'S JUST A MATTER OF FINDING WHERE THAT VOTING IS GOING TO BE, WHETHER IT'S GOING TO BE IN A SIDE DOOR THAT GOES INTO THE GYM THAT'S CLOSEST TO THE TO HIGHTOWER HIGH SCHOOL, THAT WOULD BE A LITTLE BIT MORE DIFFICULT. OR IF IT'S GOING TO BE ON THE OTHER SIDE OF THE BUILDING, YOU KNOW, IN THE VESTIBULE WHERE THE ATHLETIC OFFICES ARE. OKAY. YES AND ALSO THAT IS THAT IS ALSO A POINT WHERE WE WORK WITH THE COUNTY REGARDING LIKE FOR EXAMPLE, SIGNAGE, YOU KNOW, THOSE ARE WE'VE MANAGED THAT RELATIONSHIP WHERE WE CAN WORK WITH THE COUNTY TO SAY, HEY, LOOK, WE'VE GOT A CONCERN OUT HERE. LET'S WORK TO GET EXTRA SIGNAGE TO DIRECT VOTERS DOWN THIS PARTICULAR DIRECTION. AND SO WE ARE ABLE TO WORK WITH THE COUNTY FOR THOSE TYPES OF THINGS. SO BECAUSE MY BIGGEST JUST NOT ONLY FOR THE VOTERS BUT FOR THE STUDENTS WHO ARE OUTSIDE, YOU KNOW, THEY'RE SUPPOSED TO NOT BE IN THE PARKING LOT, BUT SOMETIMES THAT DOESN'T HAPPEN.

SO I'M THINKING ABOUT THAT SAFETY ASPECT. WHAT IS THE PLAN TO ENSURE THAT ONE DOESN'T OVERLAP ON THE ON THE OTHER? I DO KNOW THAT THESE THESE PRINCIPALS AND THESE CAMPUSES ARE REGULAR VOTING SITES. THEY'RE USED REGULARLY FOR NOT ONLY MAIN TRUSTEE ELECTIONS, BUT ALSO FOR, WE MENTIONED THE MARCH PRIMARIES, OCCASIONALLY YOU HAVE CITY RUNOFFS THAT HAPPEN IN JUNE, THERE ARE THERE ARE A NUMBER OF ELECTIONS THAT HAPPEN EACH YEAR. AND THESE VOTING SITES, THE EXCEPTION OF CRAWFORD. CRAWFORD IS THE NEWEST ONE, THESE, THESE PRINCIPALS AND THESE SITES ARE THE ADMINISTRATION ON THESE CAMPUSES ARE FAMILIAR WITH VOTING. NOW, GRANTED, THIS NOVEMBER WILL BE A HIGHER VOLUME. RIGHT. AND SO WE'LL BE WORKING WITH THEM TO HELP MANAGE THAT, FOR THE FOR THE ELECTION DAY SITES, THOSE PRINCIPALS DO END UP LIMITING ACTIVITIES. FOR EXAMPLE, THERE ARE A COUPLE SITES THAT USE THEIR GYM FOR A POLLING LOCATION. AND SO, FOR EXAMPLE, ON ELECTION DAY, THE STUDENTS WON'T BE IN THE GYM, RIGHT? THEY'LL HAVE AN ALTERNATIVE ACTIVITY PLANNED FOR THOSE STUDENTS. SO THEY'RE NOT USING THE GYM. SO THAT IS COORDINATED PRIMARILY WITH THOSE CAMPUS ADMINISTRATORS OKAY. SO TRUSTEE HAMILTON ALSO RAISED THE ISSUE OF ELECTIONEERING. AND I APPRECIATE YOU, CLARIFYING THAT FOR ELECTIONEERING. BUT THE SITUATION WITH ELECTIONEERING AND THOSE ALLEGATIONS DID NOT HAPPEN ON THE OUTSIDE. IT ACTUALLY HAPPENED ON THE INSIDE. AND SO THAT'S THE BIGGEST CONCERN OF WE'RE UNDER INVESTIGATION. WE GOT ALL THIS STUFF GOING ON, AND I'M AFRAID THAT I DON'T THINK IT'S APPROPRIATE AT THIS TIME TO WE'RE BEING ACCUSED OF ELECTIONEERING AND IT'S LIKE WE'RE OFFERING WE'RE VOTING YOU KNOW, WE'RE OFFERING LOCATIONS IN THE SAME PLACE WHERE THE ALLEGED ELECTIONEERING OCCURRED. AND SO I'M JUST FOR ME, IT'S LIKE, LET'S LOOK INTO THIS A LITTLE BIT MORE, MORE SO BECAUSE I HEAR WHAT YOU'RE SAYING AND

[00:20:06]

[00:25:05]

NO, NOT THAT I CAN RECALL. AND I'VE BEEN HERE ALMOST 15 YEARS. I, YOU KNOW, IN MAJOR ELECTIONS LIKE THIS, WE'VE HAD SOME THAT THAT, YOU KNOW, THE LAST PRESIDENTIAL ELECTION DREW A LOT OF PEOPLE, WE HAD A LOT OF LINES, YOU KNOW, FROM TIME TO TIME WE HAVE PEOPLE WHO GET FRUSTRATED, BUT IT'S NOT BEEN ANYTHING THAT'S WHERE WE'VE HAD TO SHUT A POLLING LOCATION DOWN OR HAD TO STOP, OR HAD TO SHUT A SCHOOL DOWN OR ANYTHING LIKE THAT. SO. OKAY. OKAY. AND THEN GOING BACK TO MR. WILBANKS AND MR. BRUSH. SO THINKING ABOUT THIS AS A GENERAL ELECTION THAT MAY HAVE A CONSIDERABLE TURNOUT. IS THERE ANY WAY? I MEAN, BECAUSE TO ME, IT'S KNOWLEDGE BASED THAT THAT THAT THE DISTRICT CAN BE PROACTIVE AND SAY, YOU KNOW, PLEASE, YOU KNOW, PLEASE KNOW THAT WE YOU KNOW, WE LOVE OUR NOT LOVE WHATEVER WE, YOU KNOW, WE HOPE THAT OUR FACILITIES ARE UTILIZED FOR THIS REASON. BUT PLEASE, YOU KNOW, YOU KNOW, PLEASE UTILIZE EARLY VOTING AS AN OPTION TO HELP US, YOU KNOW, WITH WITH LINES THAT MAY EXIST ON NOVEMBER 5TH. WOULD THAT BE SOMETHING REASONABLY THAT WE COULD EDUCATE THE COMMUNITY, THAT IF YOU'RE PLANNING TO VOTE ON ONE OF THE FORT BEND ISD IDENTIFIED ELECTION SITES THAT WE COULD WE COULD PROVIDE THAT KNOWLEDGE TO THE TO THE PUBLIC, NOT TELLING THEM WHEN TO VOTE OR HOW TO VOT, BUT JUST SAYING, REMEMBER, THESE ARE EARLY VOTING DATES THAT MAY HELP BALANCE THE LINE. THAT'S POSSIBLE ON THE FIFTH. AND WE DO. WE DO PUBLICIZE AND WE DO WORK WITH COMMUNICATIONS TO PUBLICIZE THAT THOSE ARE OUR EARLY VOTING SITES, THAT THOSE ARE OUT THERE, WE ALSO HAVE CAMPUSES THAT WILL REACH OUT TO THEIR CAMPUSES THAT ARE VOTING SITES. WE OFTEN REACH OUT TO THEIR PARENTS AND TO THEIR STAFF AND TO SAY, HEY, JUST REMEMBER, WE'RE A WE'RE AN EARLY VOTING SITE. AND SO YOU MAY WANT TO GET HERE EARLY ON ON ELECTION DAY. SO YOU SO YOU'RE NOT FIGHTING A TRAFFIC, YOU'RE NOT FIGHTING A LINE. AND SO THERE'S AN INFORMATION CAMPAIGN THAT CAN HAPPEN THAT DOES HAPPEN REGARDING THE FACT THAT OUR AN EVENT IS HAPPENING ON OUR CAMPUS DURING THESE TIMES OKAY. THANK YOU. THANK YOU, CHIEF RYDER. THANK YOU, MR. WILBANKS, FOR ANSWERING THOSE QUESTIONS. THANK YOU, MR. BRUSH. AND I WOULD LIKE TO CLARIFY, TOO, REGARDING THE SELECTION OF SITES AS FAR AS HOW THESE SITES ARE DETERMINED, THIS IS NOT A WE DON'T OFFER OUR SITES UP AND SAY, HEY, THESE ARE OURS. I GET IT, THE COUNTY REQUESTS RIGHT THIS CERTAIN SITES, THERE ARE SOME REQUIREMENTS WITH REGARDS TO THE NUMBER OF POLLING SITES PER PRECINCT. FOR EXAMPLE, YOU CAN'T HAVE A PRECINCT THAT HAS A SIGNIFICANTLY HIGHER NUMBER OF POLLING SITES THAN ANOTHER PRECINCT. AND SO THEY ARE LOOKING ACROSS THE COUNTY TO MAKE SURE THOSE PROPORTIONS AND THOSE RATIOS ARE APPROPRIATE, WHICH IS WHY SOMETIMES THEY PICK A SITE THAT THAT HASN'T BEEN USED, AND SOMETIMES THEY DON'T PICK A SITE. SURE. OKAY. THANK YOU FOR THAT CLARIFICATION. THANK YOU, MISS HANNA. MR. SHOA. ALL RIGHT, MY CONCERNS ARE BACK TO THE SECURITY ISSUE, AND I JUST, I JUST READ 4331, THE ELECTION CODE. AND WHILE IT DOES SAY THAT PUBLIC BUILDINGS HAVE TO BE MADE ACCESSIBLE FOR POLLING PLACES, IF REQUESTED, SUB SECTION D SAYS THAT. WELL, UNLESS IT'S UNAVAILABLE, AND I, I MEAN, JUST BASED ON MY OBSERVATIONS OF THE WORLD AS A 14 YEAR LAW ENFORCEMENT OFFICER, I THINK THE SECURITY ISSUES AND CONCERNS MAKE THESE BUILDINGS UNAVAILABLE IN MY OPINION, IT'S NOT AVAILABLE. I MEAN, EVERY EVERY NATIONAL ELECTION CYCLE, MY CAREER, I'VE RESPONDED TO, ASSAULTS AT POLLING PLACES I'VE ENCOUNTERED IN NOT VERY WELL MADE, BUT AN IMPROVISED EXPLOSIVE DEVICE AT A POLLING PLACE IN MY CAREER. WEAPONS ISSUES, YOU KNOW, FELONS AND SEXUAL OFFENDERS, ATTEMPTING TO

[00:30:08]

AND I'M WONDERING, MR. WILBANKS, IF YOU COULD EXPLAIN HOW THAT, YOU KNOW, WE CAN'T SAY NO UNDER SUBCHAPTER D OR SUBSECTION D? WELL, THAT THAT IS A, YOU KNOW, UNAVAILABILITY IS A PIECE THERE.

AND WITHOUT GOING INTO AND PROVIDING A LEGAL OPINION IN OPEN SESSION, I'D RATHER HAVE THAT DISCUSSION IN CLOSED SESSION. AS FAR AS THE LEGAL ANALYSIS BEHIND IT. BUT ULTIMATELY IT RELATES TO, KIND OF WHAT THE LAW, HOW THE LAW HAS INTERPRETED, UNAVAILABLE. WELL, I LOOKED AT, I MEAN, CHAPTER 43 DOESN'T MEAN IT PROVIDES A, IT PROVIDES A DEFINITION FOR PUBLIC BUILDING, WHICH A SCHOOL UNDER PROBABLY THE ONLY ONLY PLACE IN THE TEXAS LAW BOOK. THAT'S WHERE THE ONLY PLACE THAT A SCHOOL IS CONSIDERED A PUBLIC BUILDING, BUT IT DOESN'T DEFINE UNAVAILABLE IN IN CHAPTER 43. OR AT LEAST I COULDN'T FIND IT. BUT I THINK TO GET THE DEFINITION WITH A TERM IN THE CODE IS NOT DEFINED. WE RESORT TO TWO SOURCES. ONE WOULD BE CASE LAW DEFINING THE TERM OR THE ORDINARY DICTIONARY DEFINITION OF THE TERM, AND THEN YOU HAVE TO TAKE THAT DEFINITION AND READ IT IN CONTEXT WITH THE ENTIRE STATUTE, SO THAT UNAVAILABILITY WOULD HAVE TO BE READ IN A MANNER THAT WOULD GIVE EFFECT TO THE REQUIREMENT THAT PUBLIC BUILDINGS BE GENERALLY MADE OPE. SO WITHOUT GOING FAR INTO A LEGAL ANALYSIS, I THINK IT'D BE VERY EASY TO SAY THAT A PRISON, WHILE A PUBLIC BUILDING IS UNAVAILABLE. RIGHT? NOT PUBLIC ACCESS. RIGHT. AND BUT THEN A EVENT CENTER, WHICH IS A COMMUNITY CENTER WHICH IS DESIGNED FOR THE COMMUNITY TO COME IN, WOULD BE THE OTHER END OF ALWAYS AVAILABLE. AND THEN IN BETWEEN, THAT'S WHERE THE LEGAL ANALYSIS THAT'S APPROPRIATELY MORE OF A CLOSED SESSION ANALYSIS WOULD COME IN. WORKS FOR ME. THANK YOU. THANK YOU, MR. HAMILTON. YEAH. SO JUST, RESPONDING TO SOMETHING THAT TRUSTEE HARMON SAID, SO THE FORT BEND ISD VOTING LOCATIONS WERE NOT MENTIONED IN THE TO INVESTIGATION. THAT IS TRUE. HOWEVER, IT HAD TO DO WITH THE FORMER ADMINISTRATION, DOING THINGS THAT COULD BE DESCRIBED AS PRESSURING EMPLOYEES TO VOTE.

AND MANY, MANY EMPLOYEES DID VOTE AT THE VOTING LOCATIONS. AND SO IT'S TECHNICALLY TRUE THAT THE LOCATIONS WERE NOT ORGANIZED, THE VOTING LOCATIONS WERE NOT MENTIONED, BUT, BUT THERE IS THERE ARE QUESTIONS IN THE COMMUNITY ABOUT USING OUR FACILITIES IN LIGHT OF AN ONGOING INVESTIGATION REGARDING ELECTIONEERING. THANK YOU. THANK YOU, MR. HAMILTON. I'M GOING TO I'M GOING TO GO FIRST. I'M GOING TO GO. WELL, I'LL LET I'LL LET DOCTOR GILLIAM GO BECAUSE YOU HAVEN'T SPOKEN YET. AND THEN I'M GOING TO GO, OKAY. THANK YOU. OKAY. WE'RE CREATURES OF HABIT.

THIS, I'M GOING TO KEEP SOME OF THESE PERSONAL OPINIONS AND THINGS THAT ARE GOING IN MY MIND, BECAUSE THEY ARE, THEY WOULDN'T NECESSARILY BE APPROPRIATE WITH SAYING, WHAT DID I HEAR, CHIEF, WHAT DID YOU SHARE WITH WITH US? SO DO WE HAVE TO BE AFRAID OF GOING TO VOTE AND HAVING ALL OF OUR OUR POLLS OPEN? DO WE HAVE TO BE AFRAID? I WOULD SAY NO. OKAY I WOULD SAY THAT WE WORK WITH OUR PARTNER AGENCIES. WE HAVE A VERY COMPETENT EMERGENCY MANAGEMENT

[00:35:05]

AND I'VE I'VE BEEN OUT THERE. I, IN FACT, TRUSTEE HANNON AND I 2020. OKAY. AND 2020 WAS SOMETHING. OKAY AND I CAN REMEMBER SOME OTHER EVENTS. ALSO, THE ONE THING THAT I KNOW, OF COURSE, WHEN WE'RE LOOKING AT MAJORITY OF THE SCHOOLS HAVE GREAT PRINCIPALS IN THOSE SCHOOLS. WE, WE HAVE SENSORS. WE HAVE DIFFERENT THINGS THAT ARE GOING ON TO MAKE ABSOLUTELY SURE THAT OUR KIDS ARE SAFE. I KNOW I'M SPORTING, GEORGE BUSH HIGH SCHOOL TODAY BECAUSE I WAS THERE AND I WAS THERE FOR EIGHT, SEVEN YEARS AS A PRINCIPAL, AND WE WOULD DO DIFFERENT THINGS IN ORDER TO MAKE SURE OUR KIDS WERE SAFE. AND THERE ARE MANY SCHOOLS THAT DO THAT. AND I THINK, YOU KNOW, AS FAR AS WHAT'S GOING ON AND WHAT HAPPENED WITH THIS ELECTIONEERING AND OF COURSE, I CAN'T TALK ABOUT THAT, BUT I THINK THERE ARE SOME THINGS THAT ARE WE KIND OF MAKE MORE OF THEM THAN WHAT WE SHOULD AT THIS POINT. SO, YOU KNOW, TAKING PLACES WHERE PEOPLE WE, YOU KNO, WE HAVE CREATURES OF HABIT, THEY KNOW WHERE THEY LIKE TO GO. THEY KNOW WHERE THEY'RE THIS IS WHERE I VOTE. HERE'S WHO'S GOING TO BE OVER THERE. AND I JUST THINK THAT, YOU KNOW, COMING WITH THAT RIGHT NOW AND ESPECIALLY IN THIS PARTICULAR ELECTION, IF WE'RE GOING TO DO IT, YOU KNOW, LET'S WE DON'T NEED TO DO IT RIGHT NOW. WE WE'RE GOING INTO THE, THE NOVEMBER, WE'RE GOING INTO NOVEMBER THIS PARTICULAR. THIS PARTICULAR ELECTION. SO WE'RE GOING TO USE WHAT HAPPENED TWO MONTHS AGO OR THREE MONTHS AGO WHENEVER IT IS. AND THEN WE'RE GOING TO DECIDE THAT NOW WE'RE, WE'RE GOING TO LOOK AT TO MAKE SURE THAT, YOU KNOW, OH, THAT'S DANGEROUS NOW. NO I DON'T AGREE.

AND I THINK THAT AND THE REASON I DON'T AGREE IS BECAUSE I THINK THAT WE WILL BE TAKING OUR COMMUNITY AND WE'RE TAKING THINGS FROM OUR COMMUNITY, AND WE NEED TO HAVE THOSE THINGS AVAILABLE. THAT'S MY OPINION. PRESIDENT. MAYOR, YOU KNOW, BECAUSE I'M GOING TO I'M GOING TO GO FIRST. AND I DON'T WANT ALL THIS. LET'S NOT WE'RE NOT GOING TO DO THAT. WE'RE NOT GOING TO DO THAT. SO I'M GOING TO TRY TO TAKE A 10,000 FOOT APPROACH AND BE AS REASONABLE AS POSSIBLE, WHILE ALSO ENGAGING MY LEGAL BRAIN, WHICH IS NOT GIVING LEGAL ADVICE, BECAUSE GUESS WHAT? I'M NOT YOUR LAWYER, THE BOTTOM LINE IS WE HAVE A STATUTE THAT PROVIDES THAT BY LAW, OUR BUILDINGS NEED TO BE MADE AVAILABLE UNLESS THEY ARE UNAVAILABLE, MY GUESS IS THAT UNAVAILABLE HAS BEEN ADDRESSED IN CASE LAW, AND WE CAN PROBABLY GET THAT DEFINITION PRETTY EASILY. BUT I LOOKED IT UP AND IT SAYS NOT ABLE TO BE USED OR NOT AT SOMEONE'S DISPOSAL. I HAVE A REALLY HARD TIME WRAPPING MY BRAIN AROUND THE FACT THAT THERE'S POTENTIAL FOR ILLEGAL ACTIVITY. MAKING A BUILDING UNAVAILABLE, BECAUSE THAT WOULD TAKE EVERY BUILDING OUT. THERE'S ALWAYS THE POTENTIAL FOR ILLEGAL ACTIVITY. SO I ALWAYS SAY THAT, SO IF I'M EVER WHEN I WAS PRACTICING LAW AND YOU ADVISE A CLIENT, I CAN'T KEEP SOMEONE FROM SUING YOU. ANYBODY WHO WANTS TO SUE YOU CAN SUE YOU. YOU CAN DO EVERYTHING RIGHT. AND SOMEBODY CAN STILL SUE YOU. THE SAME IS TRUE FOR CRIMINAL ACTIVITY. WE CAN HAVE ALL THE LAWS IN THE WORLD. WE CAN HAVE, YOU KNOW, PASS EVERYTHING THAT SAYS, DON'T DO THIS AND DO EVERYTHING TO KEEP OURSELVES AS A SOCIETY SAFE. AND YOU'RE STILL GOING TO HAVE PEOPLE THAT BREAK THE LAW THAT DOES NOT MEAN THAT WE SHOULD BE DISQUALIFYING BUILDINGS NOW. AND I WILL ADD THAT I DO NOT FAVOR, DROP OFF BALLOTS AND THINGS LIKE THAT. I HAVE NEVER FAVORED THAT. AND IN ORDER TO NOT HAVE THAT, WE GOT TO HAVE BUILDINGS FOR PEOPLE TO VOTE IN PERSON. SO, SO I ALWAYS THINK ABOUT THAT. I DON'T THINK WE HAVE AN EXCEPTION TO THE LAW JUST BECAUSE SOMEBODY MIGHT BREAK THE LAW. IF THE LAWYERS WANT TO GIVE US THE CASE LAW ON THAT IN AN UPDATE, I THINK WE'D ALL BE HAPPY TO LOOK AT IT AND

[00:40:02]

UNFORTUNATELY, WE LIVE IN A DIFFERENT DAY AND WE HAVE TO BE A LITTLE MORE VIGILANT AND WE HAVE TO MAYBE DEAL WITH THINGS IN OUR SCHOOLS DIFFERENTLY THAN WE HAVE IN THE PAST. WHICH MEANS IN MY OPINION, WE NEED TO LOOK AT WHERE POLLS ARE GOING TO BE PLACED IN OUR BUILDINGS, WHICH I THINK I HEARD CHIEF SAY THAT THERE AND I MEAN, FROM A SAFETY PERSPECTIVE, NOT JUST THIS IS WHERE WE'VE ALWAYS HAD THEM. SO THE MOVE TO THE FIELD HOUSE AT HIGHTOWER, I THINK IS A GREAT IDEA, BUT I THINK WE NEED TO LOOK AT EVERY SINGLE SCHOOL AND EVERY SINGLE POLLING LOCATION TO ENSURE THAT WE HAVE IT BECAUSE WE, YOU KNOW, TO MISS JONES'S POINT, WE HAVE, YOU KNOW, WE BUILT ALL THE VESTIBULES, YOU KNOW, TO KEEP OUR SCHOOLS SAFE. SO SO I THINK WE NEED TO KEEP OUR SCHOOLS SAFE. I MEAN, I THINK WE NEED TO KEEP THAT IN MIND. SO THAT'S ONE THING I WOULD SAY. I WOULD ASK YOU GUYS TO TAKE A CLOSER LOOK AT THAT AND LET'S DECIDE. AND IF WE HAVE A SCHOOL THAT DOESN'T LEND ITSELF TO THAT, TO KEEP PUTTING THOSE POLLS IN A SAFE PLACE, THEN MAYBE THAT WE SAY NO TO THAT PARTICULAR, YOU KNOW, THAT BUILDING THAT'S BEEN REQUESTED, AND THEN I DID MY ONE, TWO, THREE. SO MY ONE IS THE LAW, MY TWO IS SAFETY, AND MY THREE IS ELECTIONEERING. SO I THINK WE'RE STILL UNDER INVESTIGATION FOR THAT AS A DISTRICT. I WHILE I HEAR THAT THE ELECTIONEERING IS BEING ALLEGATIONS ARE BEING MADE AGAINST THE DISTRICT AS A WHOLE, THERE ARE CAMPUSES WERE ACCUSED OF ELECTIONEERING, INCLUDING THE CAMPUSES WHERE THE POLLS WERE LOCATED. THANK YOU. SO WITH THAT IN MIND, AND OUT OF ABUNDANCE OF CAUTION, I THINK WE NEED TO THINK ABOUT OUR COMMUNICATION. TO STAFF DIFFERENTLY THAN WE HAVE IN THE PAST, BECAUSE WHAT WE'VE DONE AND THIS IS A THIS IS A DIFFERENT DAY IN FORT BEND ISD BECAUSE NOW WE'RE UNDER INVESTIGATION. SO I THINK AND I WOULD ASK YOU, DOCTOR SMITH, TO THINK ABOUT HOW WE'RE COMMUNICATING, HOW WE'RE TRAINING AND WHAT WE ARE TELLING STAFF BECAUSE I HEARD YOUR QUESTION, MISS HANNAN, ABOUT, YOU KNOW, CAN WE TELL THEM, HEY, PLEASE GO VOTE, FOR EARLY VOTING. SO WE DON'T HAVE SO MANY PEOPLE. AND I IMMEDIATELY THOUGHT, NO, NO, PLEASE DON'T DO THAT. AND THE REASON I THOUGHT THAT WAS BECAUSE I DON'T WANT US TELLING VOTERS ANYTHING THAT.

BUT THAT'S JUST ME. I THINK WE SHOULD NOT BE TELLING VOTERS ANYTHING. I THINK IT'S OKAY TO SAY, THE THINGS ABOUT LINES, YOU KNOW, MAYBE JUST INFORMATIONALL. BUT I DON'T WANT TO ENCOURAGE VOTERS TO VOTE AT ANY TIME AT ANY PLACE OR ANYTHING, BUT BUT THAT'S JUST ME. OUT OF ABUNDANCE OF CAUTION, I JUST DON'T. I JUST THINK WE NEED TO BE HANDS OFF WITH THAT. HOWEVER, I DO THINK I THINK OUR STAFF, YOU KNOW, COULD BE EDUCATED A LITTLE BETTER ON WHAT IS AND IS NOT ALLOWED AND MAYBE TRAINED BETTER ABOUT WHAT IS AND IS NOT ALLOWED AND ESPECIALLY IN LIGHT OF, THE CURRENT INVESTIGATION. SO I THINK I MEAN, THOSE THAT'S JUST MY, YOU KNOW, THAT'S JUST KIND OF HOW I THINK THERE ARE SOME GOOD POINTS MADE ON BOTH SIDES. AND I THINK THAT WE NEED TO, BALANCE HOW WE RESPOND TO IT. BUT I DON'T SEE US BEING ABLE TO PULL OUR BUILDINGS. I MEAN, I JUST DON'T UNLESS YOU GUYS TELL ME WE FOR SOME REASON, CANNOT ABIDE BY THE LAW, THEN I DON'T THINK WE CAN DO THAT, SO THAT'S IT. ALL RIGHT. I WANT Y'ALL TO BE REALLY BRIEF. I'M GOING TO MOVE ON. DID YOU HAVE SOMETHING TO SHIRLEY? NO OKAY. ALL RIGHT. REAL BRIEF, BECAUSE, WHEN WE TALK ABOUT ELECTIONEERING, LET ME GO BACK HOW WE EVEN GOT HERE. SO I THINK I MAY HAVE BEEN THREE

[00:45:05]

JUST BE CAREFUL, OKAY? YEAH. PLEASE. I JUST DON'T THINK WE SHOULD. YEAH. WE JUST NEED TO BE. I'M OKAY. YEAH. DON'T DO THAT. OKAY, SO MY ISSUE HERE IS WE'RE SAYING THAT ELECTIONEERING DID NOT HAPPEN IN FORT BEND ISD. LET'S CLARIFY THAT. IT ACTUALLY DID AND ALLEGEDLY DID IT. WE CANNOT GO DOWN THAT PATH AT ALL. OKAY. WE REALLY I REALLY AM GOING TO HAVE TO OKAY. WELL, I JUST UNLESS YOU HAVE SOMETHING ELSE THAT'S NOT ABOUT THE I AGREE WITH YOU, AND OTHER SCHOOL DISTRICTS. WE NEVER HAD THE CONVERSATION OF GO VOTE, GO OUT AND VOTE. WE'VE NEVER BEEN ENCOURAGED TO DO THAT. IF OUR CAMPUS WAS A VOTING LOCATION, IT WAS JUST KIND OF UNDERSTOOD THAT THEIR VOTING VOTING IS HAPPENING. BUT AS FAR AS I'VE NEVER BEEN IN A SITUATION WHERE THE DISTRICT HAS ENCOURAGED US TO VOTE, EITHER WAY, IT'S JUST IT'S JUST KIND OF UNDERSTOOD THAT IT'S THERE, IT'S BEING OFFERED. AND I THINK THAT I THINK AT SOME POINT, I THINK THAT'S WHAT GOT US HERE OF GETTING TOO INVOLVED IN ENCOURAGING OTHERS TO VOTE RATHER THAN JUST IT'S THEIR LET'S NOT SAY WHAT I'M GOING TO DO IS I'LL WORK WITH DOCTOR SMITH AND WE'LL PROVIDE AN UPDATE TO THE BOARD. YEAH, OKAY. AND SO I'M GOING TO MOVE ON NOW BECAUSE I'M SCARED. SO I'M GOING TO MOVE ON. THANK YOU GUYS FOR CHIMING IN. ALL RIGHT. WE'RE

[9.A. Board of Trustees Meeting Minutes]

[9.B. Maximum Class Size Exceptions]

[00:50:02]

FIRST LET ME TALK TO PATTERSON, AND THAT PATTERSON IS MORE OF A TEAM TEACH MODEL, AND THAT'S WHY YOU SEE THE DIFFERENCE THERE. OKAY, BUT SPECIFICALLY AT MADDEN, AT PECAN GROVE, YOU HAVE TWO DIFFERENT MODELS WORKING THE RELEASE TIME. THE RESIDENT RELEASE TIME IS WHERE THAT MASTER OR THAT CLASSROOM TEACHER OF RECORD, LET'S SAY WE HAD FIVE CLASSROOMS AND WE HAD A VACANCY IN THAT FIFTH CLASSROOM. THAT WAS THE VACANCY WE TOOK THAT THOSE STUDENTS AND DISPERSED THEM IN THOSE FOUR OTHER CLASSES. OKAY. AND YOU HAVE YOUR PAID TEACHER, RESIDENT AND ONE A PAID TEACHER RESIDENT IN ANOTHER. AND THEN YOU HAVE YOUR TEACHER WHO'S RELEASED TO GO INTO THOSE OTHER CLASSROOMS. AND SO IN A MODEL WHERE YOU MAY HAVE HAD FIVE TEACHERS BEFORE, YOU HAVE SIX TEACHERS NOW, AND SO YOU HAVE MORE CHILDREN IN THE CLASSROOM, BUT YOU HAVE TWO ADULTS IN THE CLASSROOM, AND THAT PAID TEACHER RESIDENT IS THERE AS THE TEACHER FLOATS INTO OTHER CLASSROOMS AND HELPS TO TEACH IN THOSE OTHER CLASSROOMS, WHILE THAT TEACHER RESIDENT IS STILL IN THE CLASSROOM. AND THAT MODEL IS A TRADITIONAL MODEL, IT'S NOT AN ALTERNATIVE CERTIFICATION MODEL. AND THEN ANOTHER WAY THAT THAT IS DONE IS A TEAM TEACHING MODEL, WHERE YOU HAVE STUDENTS, AGAIN DISTRIBUTED INTO LARGER GROUPS, BUT YOU HAVE THE TWO ADULTS IN THE CLASSROOM.

ONE IS THE PAID TEACHER RESIDENT AND THE OTHER IS THE TEACHER OF RECORD. OKAY. AND SO IT WOULD BE INTERESTING TO ME BECAUSE I DON'T THINK WE HAVE GOTTEN ANY FEEDBACK SPECIFIC TO THE STUDENT OUTCOMES FOR THE STUDENTS THAT ARE IN THERE. AND SO NOW THEY'RE IN YEAR THREE, I'M ASSUMING SOME OF OUR KIDS ARE IN SECOND. THIRD, THEY WOULD BE IN FOURTH, FOURTH GRADE OR I THINK DOES IT START AT SECOND GRADE AND FOR THREE YEARS ANYWAY, NOT NOT TONIGHT, BUT MAYBE IN AN UPDATE WE COULD SEE THE IMPACT THAT THIS MODEL IS HAVING ON THOSE STUDENTS. AND THEN THE FINAL THING AGAIN, I APPRECIATE THESE NUMBERS GOING DOWN EACH YEAR, BUT, THERE IS. YOU KNOW, SO THAT LEAVES THREE CAMPUSES AND MAYBE WE CAN TALK OFFLINE. BUT THERE IS JUST NO, OR MAYBE YOU CAN. SO IF A BILINGUAL CLASS HAS 29 AND IT IS IN THE LOWER GRADES, HOW ARE WE ADDRESSING THAT? BECAUSE I CAN'T EVEN IMAGINE A FIRST GRADE TEACHER BEING ABLE TO MEET THE NEEDS OF 29 CHILDREN, MANEUVERING THROUGH SMALL GROUP INSTRUCTION, INDEPENDENT PRACTICE, AND JUST PHYSICALLY EVEN FITTING, THINGS LIKE WORKSTATIONS INTO THAT CLASSROOM THAT WE'RE ASKING A LOT. AND SO I'M MAYBE NOT TONIGHT, BUT BUT THERE ARE SOME THERE ARE A FEW THAT I, YOU KNOW, I'M CONCERNED FOR THE KIDS. I'M CONCERNED FOR THE TEACHER, IN THAT CLASSROOM. SO WE CAN PROVIDE YOU AN UPDATE.

I DO WANT TO ALSO MENTION THAT WE ARE STILL LEVELING, SO WE'RE WORKING WITH BUSINESS, THE

[00:55:01]

[9.C. School Boundary Advisory Committee (SBAC)]

[9.D. 2024 Ad Valorem Tax Rate Adoption]

[9.E. 2024 Tax Year Tax Roll Resolution]

[9.F. Approval of Underwriters]

[01:00:09]

[9.G. Debt Redemption Order]

[9.H. Fiscal and Budgetary Strategy]

THANK YOU. MADAM PRESIDENT. THE DISTRICT'S FISCAL AND BUDGETARY STRATEGY DOCUMENT THAT YOU ARE BEING ASKED TO REVIEW TONIGHT CARRIES SIGNIFICANT WEIGHT. AND PART OF THE REASON FOR THAT IS WE USE IT IN OUR DAILY FINANCIAL OPERATIONS FOR THE DISTRICT. I'M GOING TO GIVE YOU A BRIEF OVERVIEW AND HIGHLIGHT SOME OF THE REVISIONS THAT WE'RE PROPOSING IN THE DOCUMENT. ONE OF THE KEY PROVISIONS THAT'S INCLUDED WITHIN THE STRATEGY DOCUMENT IS THE REQUIREMENT FOR A 90 DAY OPERATING RESERVE REQUIREMENT. AND SO WHEN WE REFERENCE THE REQUIREMENT TO HAVE 90 DAYS OF FUND BALANCE, THIS DOCUMENT IS THE BASIS OF THAT STATEMENT. THE FISCAL AND BUDGETARY STRATEGY IS ALSO A BEST PRACTICE THAT'S RECOMMENDED BY INDUSTRY TRADE GROUPS, AND WITH THE INTENT BEING TO DEMONSTRATE TO TAXPAYERS AND BOND RATING AGENCIES THAT THE DISTRICT HAS STRONG FISCAL OPERATIONS AND THE STRATEGY IS BROUGHT FORWARD FOR BOARD REVIEW AND CONSIDERATION ON AN ANNUAL BASIS. AND BECAUSE IT'S APPROVED BY THE BOARD AND ALSO REFERENCED IN POLICY C LOCAL, IT CARRIES THE WEIGHT OF POLICY AS WE OPERATE DAILY. THERE ARE FOUR REVISIONS THIS YEAR FOR CONSIDERATION OF THOSE REVISIONS. ONE IS CONSIDERED SUBSTANTIVE AND THE REMAINING THREE ARE MINOR. AND OF THOSE THREE MINOR CHANGES, ONE ADJUSTS THE LIST OF ELIGIBLE ITEMS FOR LONG TERM DEBT TO ALIGN WITH CHANGES MADE TO THE TEXAS EDUCATION CODE, AND TWO OF THE THREE MINOR CHANGES INVOLVED THE REPORTING STRUCTURE CHANGES THAT HAVE BEEN RECENTLY IMPLEMENTED IN THE IN THE DISTRICT. THE CHIEF FINANCIAL OFFICER NOW REPORTS DIRECTLY TO THE SUPERINTENDENT, AND SO REFERENCE TO A DEPUTY SUPERINTENDENT BEING INVOLVED IN TRANSACTIONS HAS BEEN UPDATED TO SAY AS APPLICABLE, AND THEN FINALLY, THE SUBSTANTIVE CHANGE. I HAVE ADDITIONAL INFORMATION TO SHARE ON THAT TO GIVE YOU SOME ADDITIONAL CONTEXT AROUND HOW THAT WILL WORK. AND SO I WANT TO START WITH A DEFINITION OF MAJOR MAINTENANCE. AND SO WITHIN THE DOCUMENT YOU CAN SEE HOW THAT'S DEFINED HERE I WON'T READ THAT OFF TO YOU. BUT AS I WANT TO SPEND A MINUTE OR TWO SHARING WHAT IT REALLY MEANS. AND SO I'VE GOT SOME ILLUSTRATIONS HERE OF WHAT WOULD DEFINE MAJOR MAINTENANCE. AND YOU CAN SEE THESE ARE TRULY UNFORESEEN OR CATASTROPHIC TYPE EVENTS. AND THAT INCLUDES REPLACING CHILLERS THAT FAIL SUDDENLY, ENSURING WE CAN MAKE REPAIRS CALLS TO OUR BUILDINGS BY UNINSURED DRIVERS THAT CRASHED THEIR VEHICLES INTO THE BUILDING. IT'S ALSO HAS TO DO WITH FAULTY FIRE ALARM SYSTEMS THAT COULD GET RED TAGGED AND OTHER SYSTEM FAILURES THAT HAVE A VERY HIGH OR REPLACEMENT COST TO THEM. AND SO LAST WEEK, WE SHARED WITH YOU THAT WE HAVE ABOUT $600 MILLION IN UNFUNDED PRIORITY ONE ITEMS THAT STARTED OUT IN THE 2018 BOND AND CARRIED FORWARD TO THE 23 BOND. AND SO WE HAVE TO KEEP IN MIND THAT IN ADDITION TO THOSE PRIORITY ONE ITEMS, WE ALSO HAD PRIORITY TWO AND PRIORITY THREE ITEMS THAT HAVE CONTINUED TO DEGRADE AS WE'VE GONE FORWARD. AND SO WE ALSO ALWAYS HAVE THIS LIST OF ITEMS THAT COULD POTENTIALLY FAIL AND NEED A BACKSTOP FUNDING SOURCE FOR THAT. AND IN SOME CASES, WE DO HAVE INSURANCE THAT CAN COVER THOSE COSTS. BUT THERE'S ALWAYS A DEDUCTIBLE ASSOCIATED WITH THAT. AND SO AGAIN, WE NEED A BACKSTOP OF FUNDING THAT WE CAN UTILIZE TO FUND THOSE ITEMS AS THEY DO OCCUR. HISTORICALLY. WE HAVE USED BOND CONTINGENCY FOR THOSE MAJOR MAINTENANCE ITEMS. AND THIS WAS BECAUSE, AGAIN, THOSE ITEMS WERE TYPICALLY RELATED TO A PRIORITY ONE, 2 OR 3 ITEM THAT IS FAILING EARLIER THAN EXPECTED. AND SO THOSE REPLACEMENTS MEET THE THRESHOLD FOR CAPITALIZATION, MEANING THAT WE CAN CARRY THEM ON THE BOOKS. WE CAN DEPRECIATE THEM OVER TIM, AND TYPICALLY THEY HAVE A LIFE CYCLE THAT IS GREATER THAN 2 TO 3 YEARS. WE'RE LOOKING AT FIVE AND TEN YEARS ASSOCIATED WITH THOSE ITEMS, BUT WE'RE IN A VERY DIFFERENT SITUATION NOW THAN WHAT WE'VE BEEN HISTORICALLY.

HISTORICALLY, WE'VE ALWAYS HAD A AN ABUNDANCE OF BOND CONTINGENCY THAT WE COULD FALL ON. AND WITH THE MOST RECENT BOND, EVERYONE IS AWARE OF THE SHORTFALL THAT WE'RE FOLLOWING THERE. AND SO WE ARE IN A DIFFERENT TIME. AND AS A RESULT, WE ARE RECOMMENDING THAT WE ADJUST THE ORDER IN WHICH WE RECOMMEND FUNDING MAJOR MAINTENANCE ITEMS. WE'RE MOVING THE GENERAL FUND TO BE THE FIRST

[01:05:01]

AND THEN IN OCTOBER, WE WILL BRING FORWARD A RESOLUTION FOR OUR DESIGNATION OF FUND BALANCE.

AND WE ARE PLANNING TO SET ASIDE DESIGNATED FUND BALANCE SPECIFICALLY FOR MAJOR MAINTENANCE. AND SO, AGAIN, FOR THE DURATION OF THIS FISCAL YEAR, THAT WOULD SERVE AS OUR BACKSTOP. AND WE'LL HAVE MORE INFORMATION FOR THAT IN OCTOBER. AND THEN THE FINAL CONSIDERATION OF THAT FUND BALANCE RESOLUTION WOULD OCCUR AT THE REGULAR BOARD MEETING ON OCTOBER 21ST, AND I'LL BE HAPPY TO ANSWER ANY QUESTIONS THAT YOU ALL HAVE. THANK YOU. I'M SORRY, MADAM PRESIDENT. I DID FORGET ONE THING. WE DID HAVE A QUESTION ON ON THIS ITEM, AS IN TERMS OF COULD WE MAKE AN ADJUSTMENT, I DON'T WANT TO SPEAK SPECIFICALLY FOR THE BOARD MEMBER, BUT THE SHORT ANSWER IS YES, WE CAN MAKE ADJUSTMENTS TO THIS POLICY BASED ON THAT, BUT DID WANT THE FULL BOARD TO HEAR WHAT THAT REQUEST TO CHANGE WAS SO IT COULD BE DISCUSSED. AND WE CAN MAKE THAT ADJUSTMENT SHOULD THE FULL BOARD LIKE US TO MOVE FORWARD WITH THAT? THANK YOU. MR. GWEN, CAN I GET MR. HAMILTON BACK ON THE SCREEN JUST SO I CAN MAKE SURE I SEE HIM IF HE HAS QUESTIONS? THANK YOU. DO YOU HAVE QUESTIONS? OKAY. ANYBODY ELSE? MISS HANNAN? THANK YOU, MR. GWEN, FOR ANSWERING MY QUESTION TODAY. SO BEFORE I ADDRESS THAT ONE. SO EVEN THOUGH I READ THIS, I JUST WANT TO MAKE SURE I UNDERSTAND THAT THAT WITHIN THIS STRATEGY AND THAT THIS IS NOT GOING TO IMPACT OUR OVERALL FUND BALANCE WITH THE OUR RESERVE OF 90 DAYS IS THAT WOULD THAT IMPACT THAT? NO, MA'AM. THIS IS THE DOCUMENT THAT YOU ALL APPROVE ON AN ANNUAL BASIS THAT ESTABLISHES THE REQUIREMENT FOR THAT. AND SO WE WOULD OPERATE UNDER THAT OKAY DOCUMENT FOR THE REMAINDER OF THIS YEAR TO ENSURE THAT WE ADHERE TO A 90 DAY FUND BALANCE OPERATING REQUIREMENT.

OKAY. AND SO THE QUESTION I ASKED MR. GWEN, AND THIS MAY SEEM RATHER NITPICKY, BUT IT'S ONE OF MY IT'S ONE OF MY ISSUES. AND SO ON PAGE SEVEN OF THE STRATEGY DOCUMENT, WHICH IS 61, IF YOU HAVE A PAPER PACKET. BUT I AS I WAS READING IT, ONE OF THE ITEMS THAT WE WOULD FORGO IN A, SITUATION WHERE WHERE WE HAVE SHORTFALL, IT SAYS FOREGO EXTRACURRICULAR FIELD TRIPS. AND SO THAT LANGUAGE AND YOU CAN HELP ME WE WHAT THAT SAYING IS WE WOULD NEVER FOREGO

[01:10:05]

BUT TO ME, THAT'S STILL AN EXTRACURRICULAR ACTIVITY. SO I JUST WHEN I READ THAT, I WANTED TO GO BACK BECAUSE IT SAID, WE'RE GOING TO DO ALL THIS BASED ON OUR FIVE GOALS AND SO YOU CAN SEE IT. I HAVE IT IN THE QUESTION. SO MY QUESTION WAS JUST COULD WE ADD LANGUAGE THAT SAYS, LET'S SEE. FOREGO EXTRACURRICULAR FIELD TRIPS THAT DO NOT ALIGN WITH DSP GOAL ONE THE DISTRICT WILL PROVIDE RIGOROUS AND RELEVANT CURRICULUM AND DELIVER INSTRUCTION THAT IS RESPONSIVE TO THE NEEDS OF ALL STUDENTS. AND WHILE I SUPPORT FIELD TRIPS, I DO NOT THINK ALL OF OUR FIELD TRIPS ALIGN TO DSP. GOAL ONE. I THINK THEY MIGHT BE RELEVANT, BUT I DON'T THINK THEY'RE RIGOROUS, ESPECIALLY WHEN WE THINK ABOUT OUR YOUNGER GRADE. BUT THERE ARE CERTAIN THINGS, LIKE YEARS AGO, I REMEMBER AMAZON GOING TO, NOT AMAZON, BUT OUR ENGINEERING. I DON'T KNOW IF IT WAS THE CLUB OR THE CLASS OR THE ACADEMY. THEY WENT TO AMAZON TO LOOK AT THEIR SYSTEMS AND MANUFACTURING, AND THAT WAS A FIELD TRIP. IT WASN'T COMPETITION BASED HATE FOR THOS, IN EVEN IN A TIME OF FISCAL, YOU KNOW, WHEN WE HAVE TO REALLY TIGHTEN OUR BELT THAT WE ARE REFUSING, THAT WE ARE SUPPORTING SPORTS AND EXTRACURRICULAR ACTIVITIES IN ALL THEY DO. BUT WE'RE NOT SUPPORTING ACTUAL FIELD TRIPS THAT REALLY LEND TO THE RIGOR AND THE RELEVANCE OF SOME OF OUR CLASSES, ESPECIALLY AT THE SECONDARY LEVEL. OKAY SO WE CAN'T I DON'T WANT TO DON'T RESPOND TO THAT BECAUSE IT'S NOT ACTUALLY ON THE AGENDA. SO THAT'S I WAS TRYING TO MAKE SURE I DIDN'T WANT US TO GET TOO FAR OFF, BUT STILL MAKE THE POINT IN THE CONTEXT OF THE DOCUMENT THAT WE HAVE. OKAY. YEAH. CAN YOU HELP ME UNDERSTAND HOW THAT'S NOT ON THE AGENDA? YEAH. SO WE'RE TALKING ABOUT POLICY NOW THAT IS NOT THAT HAS NOT BEEN LISTED OR HAS NOT BEEN POSTED ON THE AGENDA, OKAY. THAT WE'RE GETTING OUTSIDE THE CONTEXT OF THE FISCAL STRATEGY WHEN WE'RE TALKING ABOUT WHAT IS AND IS NOT AN EXTRACURRICULAR, FIELD TRIP. SO OKAY, JUST IT'S JUST OKAY. SO THEN SO I WANTED YOU TO BE ABLE TO SAY IT, BUT I'M NOT GOING TO. BUT WE CAN'T HAVE THAT IN DO WE HAVE BEFORE WE APPROVE THIS? I MEAN, SO WE'RE JUST APPROVING THIS. NOT REALLY KNOWING WHAT IT SAYS. NO IF WE DON'T, ARE YOU SAYING WE NEED TO REFER TO POLICY TO SEE WHAT EXTRACURRICULAR. YES, THAT'S WHAT I'M SAYING. YES. OKAY. SO AND IF AND I MAYBE THE BEST WAY TO ADDRESS IT IS LET'S TAKE THE QUESTION. LET'S TAKE THE DEEPER DIVE QUESTION OFFLINE. AND LET'S GET BECAUSE I THINK ALSO IT'S GOING TO REQUIRE MAYBE SOME RESPONSES FROM THIS SIDE OF THE ROOM. AND LET'S GET A BOARD UPDATE. AND EVEN IF MISS HANNAN HAS ADDITIONAL QUESTIONS I'M GOING TO ASK THAT SHE BE ABLE TO HAVE A CONVERSATION AND THEN YOU GUYS PROVIDE TO THE REST OF THE BOARD THE RESPONSES IN AN UPDATE THAT DOES THAT. IS THAT OKAY? THAT'S FAIR ENOUGH. YEAH, THAT'S MADAM PRESIDENT, I WOULD LIKE TO HAVE THOSE RESPONSES. YEAH. YOU KNOW, SO FOR NEXT MONDAY. SO I KNOW WHEN I'M. YEAH I MEAN WELL THAT'S THE POINT WE'RE VOTING ON IS THE STRATEGY AND THAT'S, THAT'S THE POINT. SO WE'RE GOING TO DO THAT. SO OKAY. DID YOU HAVE SOMETHING IF I MAY. SO ONE OF THE THINGS THAT I WILL SAY IS THAT WE HAVE EXERCISED A COMPONENTS OF THIS STRATEGY BEFORE, BASED ON A BUDGETARY SHORTFALLS. AND ONE OF THE THINGS THAT WE HAVE DONE AS WE'VE LOOKED AT MAKING THOSE REDUCTIONS IS TO PRIORITIZE ITEMS THAT WILL NOT THAT NOT MAKE REDUCTIONS IN AREAS THAT WILL IMPACT STUDENTS. AND SO THERE HAVE BEEN CASES WHERE I

[01:15:03]

[9.I. Investment Strategy Resolution]

THANK YOU, MISS HANNON, OKAY. NEXT UP IS J9J1, WHICH IS THE OEM KITCHEN EQUIPMENT PARTS, PREVENTATIVE MAINTENANCE, REPAIRS AND RELATED ITEMS. DO WE HAVE QUESTIONS ON THIS ONE? MISS JONES, I JUST HAVE A QUICK QUESTION. SO I REMEMBER VOTING ON SOMETHING LIKE THIS SIMILAR LAST YEAR. SO MY QUESTION IS WHAT'S CHANGED? WHAT'S DIFFERENT HERE THAT NEEDS TO BE ACKNOWLEDGED? BECAUSE I REMEMBER VOTING ON THIS LAST YEAR, BUT SOMETHING SIMILAR TO IT. YES MA'AM. YOU ARE CORRECT. YOU DID VOTE ON SOMETHING SIMILAR TO THIS. AS YOU RECALL, WE HAVE A SPEND DOWN PLAN CURRENTLY AND THE CHILD NUTRITION DEPARTMENT ASSOCIATED WITH THE TEXAS DEPARTMENT OF AGRICULTURE. AND SO THERE ARE CERTAIN CONTRACTS WE'RE UTILIZING MORE HEAVILY RIGHT NOW TO PURCHASE THE KITCHEN EQUIPMENT. THIS ONE WAS NOT SPECIFICALLY VOTED ON IN THE PAST. AND SO WE HAVE REACHED THE LIMIT OF WHAT HAS BEEN AUTHORIZED BY THE BOARD ON THE CONTRACT. THIS IS A REQUEST TO INCREASE THAT CONTRACT AMOUNT THROUGH APRIL OF 2025, SO THAT

[01:20:02]

OKAY. ALL RIGHT. THANK YOU. AND THAT WAS THAT WAS MY NUMBER ONE QUESTION LOOKING AT THAT. SO THANK YOU. THANK YOU MISS JONES. ALL RIGHT. NEXT UP IS 9J3 ATHLETIC TRAINER EQUIPMENT AND RELATED ITEMS. DO I HAVE QUESTIONS ON THIS. DO YOU HAVE SOMETHING, MISS JONES? OKAY. SO HOW MUCH IS ACTUALLY FOR THE EQUIPMENT BEING TAKEN FROM THE BOND FUNDS? IS THE QUESTION. AND WHICH BOND IS IT 2018 OR 2023? THAT'S MY QUESTION BECAUSE I'M LOOKING AT THE INCREASE AGAIN AND IT'S GOING FROM 750 TO ALMOST A MILLION AND A HALF. WE WILL HAVE TO GET BACK WITH YOU ON THE SPECIFIC RESPONSE TO THAT. I DON'T KNOW THAT WE HAVE A BREAKOUT HERE TONIGHT THAT WE COULD SHARE, THAT WOULD SHOW WHAT WOULD BE COMING FROM THE GENERAL FUND VERSUS THE BOND.

OKAY. THAT'S MY QUESTION. AND YOU CAN JUST SEND THAT IN THE BOARD. UPDATE YEAH, YEAH. ALL

[9.J. Review of proposed expenses that exceed $50,000]

AND SO I'M LOOKING AT IT LIKE, AND I'M LOOKING AT THE LIST OF AUDIO VISUAL EQUIPMENT, FLORAL ARRANGEMENTS. AND I'M LIKE, WAIT A MINUTE, 500,000 FOR SOME FLOWERS. SO CAN YOU CLARIFY WHAT EVENTS SPECIFICALLY? YES, MA'AM, I SURE CAN. AND THAT WAS THE EXPENSES THAT YOU'RE TALKING ABOUT WERE FOR LAST YEAR ONLY 2324. OKAY, AND THIS RFP EXPIRED. AND SO STAFF WENT OUT FOR QUALIFYING ADDITIONAL VENDORS TO SUPPORT. SO IT'S A FIVE YEAR, FIVE YEAR, AMOUNT IS WHAT YOU'RE LOOKING AT HERE. OKAY. NOT EACH YEAR, BUT I WILL TELL YOU THAT THIS IS OUT OF THE COMMUNICATIONS DEPARTMENT, AND IT COVERS THINGS SUCH AS GRADUATION, OUR STAFF SERVICES, OUR TEACHER OF THE YEAR, TAKING BOARD MEETINGS. LIKE, WE WENT OVER TO REESE, PAYING FOR VENDORS ASSOCIATED WITH THE LIGHTING AND THE SOUND AND THE CAMERAS. IT'S NOT ONLY DISTRICT DEPARTMENT EVENTS, BUT ALSO SOME CAMPUS EVENTS THAT COME THROUGH THIS BUDGET. AND SO WE HAVE THINGS LIKE, LIGHTING AND RIGGING FOR STAGES, COSTUME RENTALS, THINGS OF THAT NATURE.

[01:25:06]

BECAUSE THIS WHOLE THING READS CHILLER. SO IS THERE ANY WAY MAYBE, WHAT IS TODAY. OH, GOSH.

IS IT JUST MONDAY? CAN WE GET THIS MAYBE EARLY THIS WEEK. SO WE CAN LOOK AT IT? BECAUSE THEN THAT'S A WHOLE DIFFERENT ITEM, RIGHT? SO THE ITEM DOES NOT. WHERE ARE WE GOING? OKAY. SO THE ITEM IS AS WRITTEN DOES NOT CHANGE, THE BID PACKAGE THAT'S ASSOCIATED WITH THAT IS THE HIGHTOWER HIGH SCHOOL RENOVATION PROJECT. SO UNDER THAT PROJECT, THE CHILDREN'S CHILLER IS A PIECE. OKAY. I'M SO SORRY. I WAS I WAS TRYING TO LISTEN TO THE NEXT ITEMS AND TRYING TO WRAP MY HEAD, I GOTCHA. THANK YOU. THEN I DON'T NEED THEN. THEN I DON'T NEED I GOTCHA. OKAY THANK YOU, MR. BILLS. THANK YOU, MISS HANNON. ALL RIGHT, LAST UP AND WE'RE GOING TO TAKE THIS ITEM

[01:30:02]

ADDITIONALLY, THE AGREEMENT WILL ALLOW THE FRIENDS OF THE SUGAR LAND 95 TO SERVE AS A FISCAL SPONSOR ON APPLICABLE GRANTS AND PHILANTHROPIC GIVING OPPORTUNITIES, AT THIS TIME, IF THERE ARE ANY MEMBERS OF THE FRIENDS OF THE SUGAR 95, IN ATTENDANCE, I ASK THAT THEY STAND AND BE RECOGNIZED. I THANK YOU ALL FOR YOUR TIME AND CONSIDERATION, AND IF YOU HAVE ANY QUESTIONS OR COMMENTS AT THIS MOMENT, THANK YOU. WE HAVE QUESTIONS FROM THE TRUSTEES. MISS HANNON. I DON'T HAVE ANY QUESTIONS, BUT I JUST WANTED TO BRING THE ATTENTION TO THE QUESTIONS I DID ASK TODAY THAT ARE IN THE PACKET. TO MY COLLEAGUES ON THE DAIS BECAUSE AS I READ IT, I JUST WANTED TO MAKE SURE THAT THAT WE WERE WE WERE STILL IN IT TO, NOT NECESSARILY FINANCIALLY SUPPORT THROUGH DISTRICT FUNDS, BUT WORKING THROUGH THE DISTRICT IN, IN, YOU KNOW, REALIZING ANY FUNDS THAT WE MIGHT THROUGH GRANTS OR, COUNTY RELATIONSHIPS OR OTHER ENTITIES THAT, THAT AREN'T BEYOND OUR SCOPE. AND SO THAT THAT ANSWER HELPED ME UNDERSTAND THAT, THAT WE'RE REALLY TRYING TO LEVERAGE THE FRIENDS OF SUGAR LAND AS A 503, YOU KNOW, TO HELP US THROUGH THAT. SO I, I'M REALLY, YOU KNOW, I THINK THIS ALL CAME ABOUT IN 2018. AND SO, GOSH, YOU KNOW WHAT, 2024 WILL BE HERE. YOU KNOW, IT'LL BE A TEN YEAR MARK BEFORE WE KNOW IT. AND SO I'M REALLY HOPING, I'M HOPING TO SEE THAT THAT MASS DESIGN THAT WE PAID FOR COME TO FRUITION. AND I KNOW IT'S JUST, YOU KNOW, THE PRICE TAG IS GOING UP AND UP AS INFLATION HAPPENS. AND SO I REALLY APPRECIATE THE FRIENDS OF THE SUGAR LAND 95 STEPPING UP, AND BEING WILLING TO BE IN A RELATIONSHIP WITH THE DISTRICT. AND I APPRECIATE, DOCTOR SMITH.

FACILITATING THIS RESOLUTION THAT WE HAVE IN FRONT OF US. SO THANK YOU. THANK YOU, MISS HANNAH AND MISS JONES. I'M LOOKING. TURN ON YOUR MIC. SO I TOOK A LOOK AT THE AGREEMENT. SO I HAVE A SEVERAL QUESTIONS. SO WE'RE ONLY PROVIDING A DISTRICT EMPLOYEE TO PRETTY MUCH ACT AS THE LIAISON FOR THIS PROJECT, CORRECT? YES SO I HAVE BEEN THE DISTRICT LIAISON FOR THIS PROJECT GOING ON FOUR YEARS. OKAY. AND SO THAT WILL NOT CHANGE AND THAT THEY WILL HAVE A DESIGNATED POINT PERSON TO WORK THROUGH SOME OF THE AGREED ACTIONS. AS MENTIONED IN THE ADDENDUM. SO IF FOR EXAMPLE, IF THEY WERE TO HOST A VIGIL AS THEY'VE DONE ANNUALLY AT THE RE CENTER, THEY WOULD HAVE A POINT PERSON IN THE DISTRICT WHO THEY CAN CONNECT WITH TO ASSIST IN MAKING RESERVATIONS AND THINGS OF THAT NATURE, AS A TRUE PARTNERSHIP, THEY DON'T HAVE THOSE THOSE OBSTACLES. OKAY. SO I SEE THAT IN ARTICLE ONE, NUMBER TEN, IT SAYS, THE NONPROFIT IS THE FISCAL AGENT OF FUNDS RAISED. AND DOES THIS ABSOLVE FORT BEND ISD OF ANY

[01:35:02]

AND SO THAT IS WHY IT'S CRITICALLY IMPORTANT THAT WE'RE ABLE TO TAP INTO GRANTS. OKAY, PHILANTHROPIC GIVING THROUGH LARGE ENDOWMENTS. CURRENTLY, ONE OF THE OBSTACLES THAT WE FACE TIME AND TIME AGAIN IS THIS IS CONSIDERED A PUBLIC HISTORIC PRESERVATION SITE. AND MOST OFTENTIMES, FUNDS DEDICATED TO THIS TYPE OF WORK ARE, DESIGNATED TO 500 AND 1C3 TAX EXEMPT CORPORATIONS. AND SO ALTHOUGH IT DOES NOT, REMOVE THE COMMITMENT THAT THE DISTRICT HAS MADE, IT DOES REMOVE THE BARRIERS THAT WE HAVE IN FULFILLING THAT COMMITMENT AND RAISING THOSE FUNDS. OKAY. SO IT DOESN'T REALLY OBLIGATE US TO RAISE THOSE FUNDS. WE JUST PRETTY MUCH HELP FACILITATE IN A INDIRECT SENSE. WELL IT REALLY DEPENDS ON THE TYPE OF FUNDRAISING. SO IF WE HAVE THE ABILITY TO GO OUT AND APPLY FOR A GRANT THAT DOES NOT REQUIRE A 500 AND 1C3, WE STILL HAVE THE ABILITY TO DO THAT. WE ALSO HAVE THE ABILITY TO ACCEPT DONATIONS FROM FROM PUBLIC GIVERS. OKAY. THIS JUST REALLY OPENS UP A BROADER STREAM OF FUNDING FOR U.

OKAY SO ARTICLE FOUR, NUMBER THREE, IT SAYS CLARIFY. AND I WOULD ASK YOU GUYS TO CLARIFY THAT ANY, AND JUST MAKE IT PUBLIC HERE, THAT ANY MONEY RAISED BECAUSE IT STATES THAT WILL BE GIVEN TO THE DISTRICT UPON TERMINATION BY EITHER PART. PARTY. IS THAT CORRECT? IS THIS WHAT THIS AGREEMENT IS SAYING? THAT'S WHAT THAT SAYS, THAT IN THE EVENT THAT THE THIS AGREEMENT IS TERMINATED, THAT THE NONPROFIT WILL DONATE FUNDS THAT THEY COLLECTED SPECIFICALLY FOR THE MEMORIALIZATION OF THE SITE OR THE CONSTRUCTION OF THAT MASS DESIGN RENDERING THAT MISS HANNAH MENTIONED. IT IS A MEMBERSHIP ORGANIZATION. SO THEY DO COLLECT ANNUAL DUES, BUT THOSE FUNDS ARE FOR THEIR THEIR MAINTENANCE, THEIR OPERATION, THEIR RENTALS OF FACILITIES WHERE THEY HOST EVENTS, T SHIRTS, THINGS OF THAT NATURE. THOSE FUNDS THAT THEY RAISE FOR MEMBERSHIP ARE FOR THEIR ORGANIZATIONAL CAPACITY WOULD REMAIN WITH THE ORGANIZATION.

BUT IF THEY WERE TO ADVERTISE AND HOST AN EVENT THAT'S GOING TO MAKE SOMETHING UP HERE, LET'S SAY THEY WERE GOING TO HAVE A AUCTION AND IT WAS ADVERTISED AS IT WAS FOR THE SUGAR LAND 95 MEMORIAL PROJECT. IF THE THIS AGREEMENT WAS TERMINATED JUST FOLLOWING THAT, THEN THOSE FUNDS WOULD COME DIRECTLY TO THE DISTRICT FOR THOSE CAUSES. LAST QUESTION OR LAST QUESTION AND A HALF. ARTICLE TWO NUMBER SIX SAYS, MY QUESTION FOR THAT ONE IS, IS THERE AN EXPECTATION WITHIN THIS AGREEMENT THAT FORT BEND ISD BE WILL BE FISCALLY RESPONSIBLE FOR MARKETING MATERIALS? BECAUSE I SEE THAT, THERE'S AN UNDERSTANDING HERE THAT THE REQUEST IS TO USE OUR LOGOS AND IDENTIFYING INFORMATION ON THE DISTRIBUTION OF ITS MARKETING MATERIALS AND SO I'M ASKING OR WHO'S PAYING FOR THAT. SO WITH THIS REALLY INDICATES IS THAT WE ARE UPON THE SEVENTH YEAR SINCE THAT DISCOVERY HAS HAPPENED, AND SINCE THEN THE PROJECT WAS OFFICIATED OFFICIALIZED IN 2002. AND SO THERE HAVE BEEN A LOT OF GRAPHIC ASSETS, WHETHER IT'S LOGOS OR BRANDING, THAT REALLY GIVE THE SUGAR LAND 95 PROJECT. PROJECT RECOGNITION. AND AS OUR PARTNER, THAT THEY WOULD BE ABLE TO LEVERAGE THAT AND NOT ESSENTIALLY START FROM SCRATCH, AND SO SUGAR LAND 95, WE HAVE SEVERAL PRINT MATERIALS THAT WE HAVE ALREADY PRODUCED AND PRINTED. THAT DOESN'T NECESSARILY MEAN THAT WE WOULD BE COVERING THE COST OF THOSE PRINT MATERIALS, BUT THAT THEY WOULD HAVE ACCESS TO THOSE SAME MATERIALS IF THEY WANTED TO POST IT ON A WEBSITE OR TO REDISTRIBUTE ON THEIR OWN. AND SO WE HAVE SEVERAL COLLATERAL RESOURCES THAT ARE ALREADY PRODUCED ARE IN QUEUE, BUT MORE IMPORTANTLY, IT'S MORE SO FOR THE NOMENCLATURE, THE NAMING CONVENTION AND THE VISUAL RECOGNITION OF THE SUGAR LAND 95 PROJECT. SINCE THEY, PER THIS AGREEMENT, WILL BE THE SORT OF BOOTS ON THE GROUND SPOKESPEOPLE FOR THE WORK. OKAY SO I HAVE RESERVATIONS ABOUT FORT BEND ISD USING THEIR LOGOS. I DON'T KNOW WHAT THE COPYRIGHT ON OUR LOGOS ARE, BUT I THINK THAT WE SHOULD KIND OF LOOK INTO IT TO MAKE SURE, BECAUSE WE DON'T WANT TO OPEN THE DOOR FOR ANOTHER ORGANIZATION TO USE OUR IDENTIFYING INFORMATION AS WELL. SO THAT'S WHERE I'M AT. BUT EVERYTHING ELSE IS GOOD. SO THANK YOU, MR. JOHNSON. THANK YOU, MISS JONES. SO I'LL JUST I'M GOING TO FOLLOW UP NOW, SO

[01:40:01]

SO I PERSONALLY DON'T SEE ANY CONCERN OF THAT BECAUSE THERE ARE STILL LEGAL PARAMETERS IN PLACE TO KEEP ALL OF THAT, YOU KNOW, WHERE IT WHERE IT'S SUPPOSED TO BE. AND SO I DON'T HAVE ANY OTHER QUESTIONS. I JUST WANTED TO MAKE THOSE COMMENTS. AND, I ALSO WANTED TO THANK THE MEMBERS WHO ARE HERE TONIGHT AND, WE DEFINITELY WANTED TO MAKE SURE THAT EVERYONE COULD BE HERE WHEN WE PUT IT BACK ON THE ON THE AGENDA FOR THE REGULAR BOARD MEETING. SO THANK YOU FOR THAT. THANK YOU. OKAY. AND WITH THAT, I THINK THAT IS ALL WE HAVE. THIS EVENING. SO MAY I HAVE A MOTION TO ADJOURN. MOTION

* This transcript was compiled from uncorrected Closed Captioning.