12.A. Discussion for Audit Committee: Discussion on the possibility for the Audit Committee to provide an audit status and priority report to the Board in April.

[12.A. Discussion for Audit Committee: Discussion on the possibility for the Audit Committee to provide an audit status and priority report to the Board in April.]

GONNA KEEP GOING NEXT IS WE HAVE A REVIEW AGENDA. UM IT'S DISCUSSION FOR ARCTIC COMMITTEE, SO THIS ITEM WAS REQUESTED BY TWO BOARD MEMBERS. SO I'M GOING TO START WITH MR HAMBLETON. YES, THANK YOU, MADAM PRESIDENT. SO TRUSTY JONES AND I AFTER THE UPDATE LAST MONTH FROM DR HILL, SO TRUSTY JONES AND I ARE BOTH SPECIAL EDUCATION PARENTS, SO WE WERE KIND OF HAVING A CONVERSATION ABOUT THAT. AND SO WHEN WE HEARD ABOUT THE DECISION TO DO THE PROGRAM EVALUATION RATHER THAN A SPECIAL AT AUDIT LAST TIME WE INITIALLY WANTED TO BRING BACK THE CONCEPT OF DOING IN A SPECIALIZED AUDIT, BUT THEN WE DECIDED WE KIND OF IT WOULD BE HELPFUL TO GO BACK AND FIND OUT WHAT WHAT FINDINGS ARE STILL THERE AND WHAT RECOMMENDATIONS HAVE AND HAVE NOT BEEN DONE FROM THE LAST SPECIAL ED AUDIT. AND SO AND THEN THAT KIND OF TURNED INTO A LITTLE BIT OF A DIFFERENT REQUEST. JUST BECAUSE, UM, SO ONE OF THE THINGS THAT I FOUND OUT WAS THAT THERE WAS SOMETHING RELATED TO FUNDING THAT AFFECTED THE DECISION TO WITH THE BUDGET SHORTAGE, SO I DON'T KNOW IF MR GARCIA OR MISTAKE I THINK YOU'RE YOU TWO ARE THE TWO HOLDOVERS WHO HAVE BEEN ON THE AUDIT COMMITTEE FOR TWO YEARS. SO IF YOU WANT TO SHARE ANYTHING NOW YOU CAN, BUT I THINK I THINK WHAT WHAT I HAD IN MIND HERE WAS JUST THAT WE WOULD GET AN UPDATE FROM THE AUDIT COMMITTEE. SO ONE

[03:50:04]

QUESTION WOULD BE JUST A LITTLE LITTLE MORE AND MORE A LITTLE MORE INFORMATION ON THE DECISION TO DO THE PROGRAM EVALUATION RATHER THAN THE AUDIT. AH AND THEN JUST KIND OF THE OVERALL STATUS OF THE AUDIT COMMITTEE WORK THAT'S BEEN DONE, AND THEN ANOTHER BENEFIT TO THIS, I THINK IS THAT WE WILL HAVE A NEW BOARD PRESIDENT IN MAY AND KNEW A KID NEW COMMITTEE ASSIGNMENTS AND SO THE NEXT AUDIT COMMITTEE WILL BE ABLE TO HIT THE GROUND RUNNING. WITH THIS UPDATE FROM THE AUDIT COMMITTEE. SO IF THAT MAKES SENSE, IF YOU HAVE ANYTHING YOU WANT TO SHARE ABOUT THE WORK OF THE AUDIT COMMITTEE. THEN THAT WOULD BE GREAT. OR IF YOU UNDERSTAND THE QUESTION WE CAN THAT MAKES SENSE. MS GARCIA, DO YOU WANT TO ADDRESS THOSE QUESTIONS? LAST LAST MEETING WE DISCUSSED, UM, COMING TOGETHER? UM IN THE SUBSEQUENT SUBSEQUENT WEEKS TO COME UP WITH A SCHEDULE BECAUSE WE'VE HAD A SCHEDULED PREVIOUSLY WE HAVE EVERYTHING GOT OUT OF WHACK. OBVIOUSLY LAST YEAR WHEN WE WEREN'T ABLE TO PERFORM AN AUDIT. LAST YEAR THAN THIS YEAR, THE CONTRACT LAPSED, SO WE HAD TO GO THROUGH THE PROCESS, AND THEN WE'VE DONE THAT. SO NOW I ACTUALLY HAVE AN UPDATE FOR YOU, BUT YOU'RE GOOD THINGS. THERE'S APRIL SO I CAN GIVE IT TO YOU. NOW WE CAN WAIT TILL LABOR IF YOU LIKE. UM BUT NOW THE PLAN IS AN EXTRA LATER THIS WEEK. I AM I AM GOING TO HAVE A SORT OF A PROGRAM SCHEDULE FOR A PROPOSED TIMELINE OF AUDITS. WE'D LIKE TO DO WHAT I'M GOING TO DO WHEN I'M WORKING ON NOW IS GETTING A LIST OF EVERYTHING IS OBVIOUSLY IN THE AUDIT DASHBOARD, SO IT'S NOT GONNA BE VERY TO PULL, PULL EVERYTHING OUT AND SAY THIS IS WHAT WE'VE DONE THE LAST, HOWEVER MANY YEARS WE'VE DONE IT. WE CAN CERTAINLY SEND THE SPECIAL EDUCATION AUDIT THAT WE DID IN 2017 SEND THAT OUT, AND IT'S A ACTUALLY PROBABLY A GOOD TIME TO DO ANOTHER ONE. SO I'M IN. I'M IN AGREEMENT WITH THAT. I KNOW WE'VE TALKED ABOUT COST SAVINGS AUDIT. WE STILL HAVE MONEY IN THE BUDGET, AND THEN WE'RE COMING UP ON OUR FISCAL YEAR END. SO WHATEVER WE HAVE REMAINING IF WE CAN DO ANOTHER AUDIT ON TOP OF THE ONE THAT WE JUST CALLED FOR, THAT'S ALSO A POSSIBILITY. SO I'M TALKING WITH I'M TALKING ABOUT THE ABOUT THE POSSIBLE POSSIBILITIES OF HAVING HAVING THAT AS WELL. SO THEN ONCE YOU KNOW THE SCHOOL YEAR STARTS THAN WHAT'S OBVIOUSLY STARTS A NEW CYCLE. SO UM, BY THE END OF THE WEEK, WE'LL HAVE SOMETHING ABOUT APRIL. WE SHOULD HAVE UM, I HAVE SOMETHING ELSE TO PRESENT A LITTLE BIT MORE DETAIL. THANK YOU, MR GARCIA. MISS JONES PIGGYBACK OFF OF TRUSTEE HAMBLETON AND TRUSTEE GARCIA, TRUSTEE GARCIA. I WOULD APPRECIATE THE DASHBOARD. JUST TELL US WHERE WE'RE AT. YES I AM THE ONE THAT'S GOING AFTER THE SPECIAL EDUCATION AUDIT, AND THE REASON BEING IS BECAUSE WE'VE HAD SO MANY CHALLENGES IN REGARDS TO T A OLD EVALUATIONS. NEW EVALUATIONS. AND I'M READILY CONCERNED ABOUT OUR SPIT STUDENTS AND THE SERVICES THAT THEY ARE RECEIVING, AND THE SERVICES THAT THEY ARE NOT RECEIVING. AND SO UM, THIS WAS INITIATED BY ME BECAUSE I FEEL LIKE JUST LOOKING AT THE NUMBERS OF EVALUATIONS AND LOOKING AT THE NUMBERS OF REVALUATIONS. IT TELLS ME THAT KIDS ARE NOT BEING SERVED. AND THEY RISK THE POSSIBILITY OF FAILING AND SO AN AUDIT IS PRETTY MUCH GIVEN US WHERE WE STAND. AND WHERE ARE OUR BLIND SPOTS? AND SO THAT'S WHY I'M ASKING THE BOARD THAT IS IMPERATIVE THAT WE ALMOST GOT INTO A SITUATION WHICH HE E. A AND IF WE IF THAT EMERGES AGAIN, AT LEAST WE CAN SAY THIS IS WHAT WE HAVE. THIS IS WHAT WE'RE DOING, AND THIS IS OUR PLAN OF ACTION. RATHER THAN WAITING UNTIL THE NINTH HOUR TO SAY WE'LL DO AUDIT. NO LET'S LET'S GET THAT DONE RIGHT NOW, AND THAT'S WHERE I'M AT. THANK YOU, MR JONES, MISS HANNAH. THANK YOU. SO UM, MAYBE STAFF. UM, I DON'T WANT TO PUT DR SMITH ON THE SPOT. MAYBE THIS COULD BE AN UPDATE. BUT DID GIBSON JUST DO A PROGRAM EVALUATION FOR SPED? NO NO, NO. OKAY SO WE HAVE NOT HAD AN AUDIT OR PROGRAM EVALUATION OF SPED SINCE 2017. PROGRAMS WE HAVE. WE HAD A PROGRAM EVEN, UM, YEAH. DR LAWSON, DO YOU WANT TO DO YOU WANT TO ADDRESS THAT? WE DID HAVE A PROGRAM EVALUATION AND IT WAS CONDUCTED BY T CASE CASE. I'M SORRY. DR HILL GAVE A YOU KNOW, UM, AN OVERVIEW OF THAT EVALUATION IN THE FALL, AND AT THAT TIME WE SHARED OUR NEXT

[03:55:02]

UPDATE WOULD BE LATER THIS SPRING, APRIL OR MAY, SO WE'RE ABOUT TO BRING FORWARD TO AN UPDATE TO WHERE WE ARE WITH. THE EVALUATION BECAUSE THEY REMEMBER WE HAD PAGES AND PAGES OF RECOMMENDATION. AND SO THE TEAM HAS BEEN WORKING REVIEWING THOSE, AND SO WE'LL BE BRINGING YOU AN UPDATE SHORTLY. OKAY SO THE PROGRAM EVALUATION FOR SPED WAS COMPLETED IN THE FALL WHEN YOU BROUGHT IT TO US, 2023? YES OKAY. AND SO I GUESS I JUST WANT TO UNDERSTAND. I MEAN, I UNDERSTAND THAT, YOU KNOW. THE DEEPER DIVE THAT AN AUDIT WOULD WOULD GIVE, I GUESS, DEPENDING UPON THE JOB. WELL DONE OR NOT, UM, AND SO I'M ASSUMING THAT WAS A SPENDY VENTURE, AND I KNOW THAT THE BOARD HAS ITS HAS A SEPARATE BUDGET FOR AUDITS. BUT WHAT I WANT TO UNDERSTAND I JUST WANT TO UNDERSTAND THAT. BECAUSE I'M NOT ON THE AUDIT COMMITTEE AND I NEVER HAVE. I WANT TO UNDERSTAND HOW THE BOARD IS WORKING WITH THE STAFF AND I UNDERSTAND PART OF AUDIT STRUCTURE IS PERHAPS IF A BOARD WANTS TO DO IT, YOU DON'T WANT TO, YOU KNOW, UM ADVERTISE NEXT YEAR IS GOING TO BE THE SPED AUDIT AND THEN A YEAR AFTER IS GOING TO BE THIS AND THAT AND THE OTHER AUDIT. E. YOU KNOW, I I'M NOT SURE SO I'M NOT SURE WHAT I'M ASKING, BUT I WANT TO MAKE SURE THAT WE'RE TALKING TO EACH OTHER. THAT WE UNDERSTAND WHICH PROGRAMS HAVE BEEN EVALUATED RECENTLY. WHAT'S THE TIMELINE AND MAYBE THAT GOES BACK TO YOUR DASHBOARD? I MEAN, I KNOW ALL AUDITS AND PROGRAM EVALUATIONS ARE ON THE PUBLIC FACING WEBSITE, RIGHT? THE FOR BOARD MEMBERS. WE YOU KNOW, WE GOT TO DO SOME FISHING, SO I DON'T KNOW IF THAT COULD BE A BOARD UPDATE PIECE SO THAT WE ALL KIND OF UNDERSTAND WHERE WE ARE BECAUSE I FEEL LIKE I FEEL LIKE I RECALL THE T CASE PROGRAM EVALUATION BEING A PRETTY GOOD INFORMATION ITEM THAT WE GOT, AND WE GOT LOTS OF INFORMATION, SO I JUST WANT TO UNDERSTAND WHAT WHAT WOULD THE ADDITIONAL COMPONENTS B AND HAVING AN AUDIT? A YEAR. NOT EVEN A YEAR AFTER YOU DID A AN OUT AN EXTERNAL PROGRAM EVALUATION. I MEAN, AND IT'S AN EXPENDITURE QUESTION FOR ME, BUT IT'S ALSO A CONTEXTUAL ISSUE, RIGHT? WHAT? WHAT'S THE CONTEXT OF AN AUDIT VERSUS WHAT WE GOT OUT OF THE EVALUATION. THANK YOU. MISS HANNAH. I WILL TRY TO ANSWER YOUR QUESTION AFTER I THINK MISS JONES HAS A QUICK QUESTION. ANSWER YOUR QUESTION, SO I WILL TRY MISHANDLED. SO BASICALLY, I THINK IN THE PAST WHEN I THINK WHEN MISS GARCIA REGARDING TO THE DASHBOARD, THE DASHBOARD IS HISTORICAL DATA. IN THE PAST. WE HAVE A CYCLE LIKE FOR EACH DEPARTMENT BECAUSE WE DON'T WANT HER TO AUDIT HEAVILY YOUNG. CERTAIN DEPARTMENT. WHEN THEY HAVE OTHER THINGS, LIKE REALLY BUSY FOR HIS, SO WE HAVE. I MEAN, IN THE PAST BEFORE I GOT ON THE BOARD, THEY HAVE A DASHBOARD, WHICH MANAGED BY GIBSON, BECAUSE BY THAT TIME THEY HAVE A CYCLE, FOR EXAMPLE.

EVERY HOWEVER, THREE YEARS OR FOUR YEARS WE'RE GONNA, UM LET'S DO SPAT, AND THEN THEY HAVE A CYCLE. SO I THINK WHEN MR GARCIA REFERRED TO GOING TO BED DASHBOARD, AND TO SEE THE AUDIT DOESN'T MEAN THE PROGRAM EVALUATION, SO IT DOESN'T LOOK AT THE WORK. THEY HAVE DONE LIKE 2017, AND THEN THEY DO HAVE A RECOMMENDATION, NOT NECESSARILY JUST FOR THE PROGRAM YOURSELF.

IT'S LIKE PROCESS PROCEDURES. THAT KIND OF THING. SO FOR THAT REASON, I THINK THE IN THE PAST AUDIT ALWAYS WORK WITH THE STAFF TO LOOK AT WHAT NEEDS TO BE DONE . WATER. WHAT IT DOESN'T NEED TO BE DONE. NOT REDUNDANT. THAT'S THAT'S HOW IN THE PAST WERE DOING AND THIS TIME I REMEMBER.

UM MS MARTINEZ, I THINK IF YOU CAN JUMP IN IN TIME, I REMEMBER THERE WAS DISCUSSION. IF THERE'S A SPED UP. WHERE DO WE NEED A SPED UP AUDIT, BUT BY THAT TIME OF THE AUDIT COMMITTEE I LEARNED THERE ALL THE STAFF ALREADY STARTED. UH PROCESS TRYING TO HAVE A PROGRAM EVALUATION. AND THEN BY THE TIME IT MAKES SENSE, BECAUSE WE ALREADY HAVE A PLAN IN PLACE. THAT'S WHY WE DID THE PRO PROGRAM EVALUATION. SO THE REASON I'M TRYING TO UNDER AND ANSWER YOUR QUESTION IS AUDIT AND THE PROGRAM EVALUATION, NOT NECESSARILY THAT THEY ARE NOT NECESSARILY REDUNDANT. SO SOMETIMES, LIKE WHAT YOU JUST SAID THE COMPONENT WILL COMPONENT IS WE'RE GOING TO DO THE AUDIT THAT'S NOT INCLUDED IN THE PROGRAM. THAT'S THE CONVERSATION WE NEED TO HAVE BETWEEN THE AUDIT AND THE STAFF AND DR SMITH TO FIGURE IT OUT. WHAT IT NEEDS TO BE DONE. IN THE

[04:00:04]

PAST. WE DO HAVE A CYCLE AND WITH WE DO HAVE, FOR EXAMPLE, HR . UM AND THIS YEAR HAS BEEN YOU KNOW, FEW YEARS AGO, IT HAS DONE HR AUDIT. HMM AND THEN THE AUDITOR. THEY WILL MAKE RECOMMENDATIONS. THEY SAID THAT YOU KNOW, TO IMPROVE THIS HR DEPARTMENT. THERE'S CERTAIN THINGS YOU NEED TO DO THIS. THIS CONVERSATION BETWEEN THE AUDITOR AND THIS STAFF, AND THEN THEY THEY PRESENTED THE RECOMMENDATION TO THE AUDIT AND THEN TO THE FULL BOARD. AND THEN THEY HAVE A SCHEDULE SINGING LOCKING IN THE NEXT SIX MONTHS. I THINK THIS NEEDS TO BE DONE TO IMPROVE, AND THEN THEY HAVE A SCHEDULE FOR THE STAFF FOR THE ADMINISTRATION TO MEET THOSE COMPLIANCE WE CALL AND THEN BECAUSE FOR THE LAST TWO YEARS WE WERE NOT DOING ANY OTHER, ALMOST NOTHING LIKE ALL THAT WORK. THAT'S WHY WE NEED TO GO BACK. TO THE DASHBOARD TO HAVE TO CREATE. THAT'S MY UNDERSTANDING. THAT'S IF I'M UNDERSTANDING CORRECTLY. THAT'S WHAT WE CAN BRING TO THE BOARD SAYING WHERE WE ARE, UM, BASED ON HISTORICAL DATA, THAT'S THAT'S WHAT THEIR RECOMMENDATION HAVE. WE DID THE SOME ACTUALLY WORK TO MEET THOSE TO COMPLY WITH THOSE RECOMMENDATIONS AND THEN WHERE WE ARE FOR EACH DEPARTMENT FOR THE NEXT CYCLE OF AUDIT. NOT NECESSARILY. I'M NOT NECESSARILY SAYING AFTER THE CONVERSATION, YOU MAY BE SPAT.

MAYBE NOT. BUT WE DON'T KNOW AT THIS POINT. RIGHT AND SO I FULLY UNDERSTAND WHAT AN AUDIT IS. I GUESS I JUST STILL WANT TO SAY THAT WITHIN THE 2017 AUDIT, AND I THINK ONE THING WE NEED TO BE BETTER AT AS A BOARD IS AS FOLLOW UP ANNUAL FOLLOW UP. SO WE, YOU KNOW, AND YOU KNOW, I BLAME MYSELF FOR THAT, TOO, AND NOT BEING HAVING ANNUAL FOLLOW UPS ON VERY LARGE AUDITS BECAUSE THEY ARE VERY, YOU KNOW, TIME CONSUMING AND THEY COST A LOT SO BUT I STILL I STILL WANT TO MAKE SURE THAT, FOR INSTANCE, YOU KNOW, I CAN LOOK BACK MYSELF WHERE SOME OF THE RIGHT BECAUSE T CASE MADE RECOMMENDATIONS TO WRITE. AND SO A PROGRAM EVALUATION WHEN THEY'RE DONE EXTERNALLY DOESN'T NECESSARILY MEAN THAT THERE AREN'T RECOMMENDATIONS AND THAT THE STAFF DOESN'T WORK WITH THE CONSULTANT FOR THE FIRM, SO THERE ARE SOME THINGS THAT ARE SIMILAR. IN IN THOSE TWO. THERE'S THOSE TWO PIECES AND SO AND I'M ALL ABOUT A CYCLE BECAUSE I'VE BEEN ASKING FOR. CAN WE PUBLISH A CYCLE OF PROGRAM EVALUATION AND AN AUDIT THAT AREN'T PART OF REQUIRED ANNUAL LIKE GTS SHOULD BE ANNUAL BSL BILINGUAL SHOULD BE ANNUAL.

THERE SHOULD BE AN ANNUAL PROGRAM EVALUATIONS. BUT HAVE WE EVER DONE AN AUDIT? NECESSARILY WE DID. YOU KNOW, I THINK I THINK THE FORMAL GT GIBSON WAS GIBSON WAS NOT AN AUDIT. IT WAS A PROGRAM EVALUATION. I DON'T KNOW ANYWAY, SO I ANYWAY, I JUST WANT TO MAKE SURE THAT THAT THE CONTENT OF AN AUDIT ISN'T BEING REDUNDANT ON IF SPECIAL ED COMES UP NEXT ISN'T REDUNDANT WITH WHAT T CASE DID FOR US. RIGHT SO THAT THAT'S THAT'S JUST MY QUESTION. THAT'S MY THAT'S MY ASK. MISS HANNAH. I THINK THAT'S EXACTLY WHAT I WAS TRYING TO SAY. IT'S NOT. IT'S NOT GOING TO BE REDUNDANT BECAUSE THERE'S NO POINT TO DO SOMETHING REDUNDANT. SO SOON, OKAY? AND SO AND THEN MY SECOND LAYER, AND I'M SORRY I DIDN'T BECAUSE I DON'T. I DON'T MEAN TO INTERRUPT YOUR GOOD.

THAT'S SOMETHING THAT THAT STAFF IN THE SUPERINTENDENT RECOMMENDS. TO THE BOARD. THE SO AS I'M LISTENING TO, UH AND THE DISCUSSION WANTS THE BOARD DEFINES WHAT IT IS THAT YOU WANT, THEN THE STAFF AND I WILL BE READY TO EXECUTE. SO THE AUDIT COMMITTEE IN THE PAST HE WAS INITIATED BY THE BOARD AND WORKING WITH THE STAFF TO COME UP WITH THE PROPOSAL. UM IT'S NOT JUST THE BOARD BUT IS INITIATED IN THE PAST. IN THE HISTORICALLY BASED ON THE RECOMMENDATION FROM THE SUPERINTENDENT FROM THE STAFF AND FROM THE HISTORICAL CYCLE.

UM IT'S NOT JUST, YOU KNOW. IT'S NOT JUST ONE PERSON MADE A DECISION. DR GIDON YES, I WAS ON THE AUDIT COMMITTEE WITH, UM TWO FORMER TRUSTEES. JIM RICE WAS THE HEAD AND BASICALLY HE HAD A SCHEDULE FOR THE AUDITS, SO RIGHT WELL, BUT HE HAD HE HAD A SCHEDULE, AND HE KNEW EXACTLY

[04:05:08]

WHEN WHENEVER WE HAD AN AUDIT COMING UP, WE KNEW EXACTLY WHEN THAT AUDIT WAS. IT WASN'T LET'S DO AN AUDIT. LET'S FIGURE IT OUT, SO WE NEED TO HAVE THAT CALENDAR. SO I JUST WANTED TO ADD THAT SO THAT IS SOMETHING THAT HAS THAT THAT HAS BEEN THE NORM FOR SEVERAL SEVERAL YEARS, UTILIZING THE SAME CYCLE BECAUSE IF WHEN BOARD TURNS OVER IF WE RECREATE A CYCLE WELL, I THINK WE JUST HAVE TO TALK ABOUT IT AS AN AUDIT COMMITTEE. I DON'T BELIEVE THAT THAT WAS SHARED RIGHT PLAN IS RIGHT. SO IT'S JUST A MATTER THERE NEEDS TO BE A SCHEDULE AND THAT'S THEN AND THE SCHEDULE OF AUDITS. AND WHEN WE DO THOSE, THAT'S HOW IT HAD ALWAYS ALWAYS BEEN ACCORDING TO POLICY EITHER NEXT YEAR OR THE NEXT AT THE LATEST, WE MUST HAVE A CURRICULUM MANAGEMENT AUDIT, RIGHT? AND SO I'M HOPING THAT'S ON THE SCHEDULE. AND SO BECAUSE AND I THINK THAT'S GREAT THAT YOUTUBE PUT THAT THIS ON THE AGENDA SO WE COULD HAVE A CONVERSATION ABOUT ABOUT AUDITS.

I MEAN, I KNOW YOU WERE SPEAKING SPECIFICALLY ABOUT SPECIAL ED, BUT I'M GLAD THAT YOU BROUGHT THAT UP BECAUSE BECAUSE AND ALSO HISTORICALLY BEFORE POLICY WAS WRITTEN THE WAY IT WAS. WE HAD AN INTERNAL AUDITOR. WE HAD AN AUDIT OFFICE IN THIS BUILDING, AND SO AUDITING HAS NOT ALWAYS LOOKED. MAYBE HOW IT LOOKS NOW. YES, DR GILLIAM. MS MARTINEZ, CAN YOU HELP US WITH THIS? BECAUSE I STILL DON'T. IT'S NOT COMING IN THE WAY IT'S LET'S DO THIS AUDIT. CAN YOU SHARE YOUR WE HAVE ALWAYS DONE. YES MA'AM. SO IN THE PAST, WHEN WE WERE WORKING WITH GIBSON, THEY WOULD HELP TO LEAD THIS CONVERSATION WITH THE BOARD MEMBERS WHO WERE PARTICIPATING IN THE AUDIT COMMITTEE, AND I CAN'T RECALL IF THEY CALLED IT A NEEDS ASSESSMENT OR A RISK ASSESSMENT OR WHAT EXACTLY THE TERM WAS. BUT IT WAS PART OF AN ANNUAL PROCESS OF DETERMINING WHAT HAD BEEN AUDITED. WHAT WAS DUE FOR A FOLLOW UP AUDIT WHAT WAS DUE FOR WHAT NEEDED TO BE AUDITED, AND THAT WAS WHAT DROVE THAT PROCESS FOR THAT YEAR'S WORTH OF AUDITS AND WHAT THAT WOULD LOOK LIKE IN TERMS OF THE AUDITS AND THE FOLLOW UP AUDIT. SO FOR EXAMPLE, YOU MENTIONED SPECIAL ED WITH THE GIBSON AUDIT IN 2017. AND IF YOU LOOK AT THE WEBSITE, YOU'LL SEE THE AUDITS AND THEN THE FOLLOW UP AUDITS AND I BELIEVE IT WAS ABOUT A TWO OR THREE YEAR TIME GAP FROM A FOLLOW UP. I'D HAVE TO CHECK TO BE ABLE TO CONFIRM THAT FOR YOU, BUT IT WAS ENOUGH TIME FOR MANAGEMENT TO BE ABLE TO RESPOND TO THE RECOMMENDATIONS OF FINDINGS AND THE RECOMMENDATIONS AND THEN SOLIDIFY THAT WITH THE AUDIT COMMITTEE AND THEN BE ABLE TO TRACK AND SHOW PROGRESS ON THE RECOMMENDATIONS THAT WERE AGREED UPON BEFORE A FOLLOW UP AUDIT WOULD COME INTO PLAY. THANK YOU, MR MARTINEZ. THANK YOU, DR GILLIAM, UM, MISS JONES. OKAY WELL, YOU SAID WHAT I SAID, WANTED TO SAY IN, SHE SAID WHAT I WANTED TO SAY. I GUESS MY QUESTION IS WE HAD AN AUDIT IN 2017. THAT WE HAVE A PROGRAM EVALUATION BETWEEN THAT AUDIT AND THIS PROGRAM EVALUATION BECAUSE I'M LOOKING AT A SEVEN YEAR TIME SPAN HERE. WHERE SPED HASN'T BEEN LOOKED AT. AND SO WAS THERE SOMETHING IN BETWEEN 2017 AND THIS PROGRAM EVALUATION FOR SPECIAL EDUCATION. SO MISS JONES IS THAT POSSIBLE? I THINK THAT'S THAT'S WHY WE HAVE THIS REVIEW AGENDA ITEM. IS THAT POSSIBLE? GIVE US SOME TIME. YEAH COMMITTEE AND WORKING WITH DR SMITH AND THE STAFF TO PROVIDE THAT REPORT. APRIL. IS THAT A IS THAT A I'M FINE WITH THAT. IT'S JUST I JUST WANTED TO BE PERFECTLY CLEAR. IT'S NICE TO HAVE A PROGRAM EVALUATION. HOWEVER THIRD PARTY INDEPENDENT WE NEED TO SEE WHERE WE WERE BEFORE HOW WE GOT THERE AND TO MAKE SURE WE DON'T GET THERE AGAIN. THAT'S WHERE I'M OKAY. THANK YOU, MRS JONES. UM MR HAMILTON'S THANK YOU. SO I JUST WANT TO SAY, TRUSTY HAND. AND SO YOUR TWO QUESTIONS WERE EXACTLY HOW THE TWO OF US WENT FROM.

LET'S PUT A SPECIAL ED AUDIT ON THE AGENDA TO WHAT WE ACTUALLY PUT ON THE AGENDA SO WE DIDN'T WANT TO BE REDUNDANT. WITH EITHER THE AUDIT THAT WAS DONE OR THE PROGRAM EVALUATION AND SO WE WANTED TO GET UPDATES ON BOTH OF THOSE, AND THEN YOUR NEXT POINT WAS, HOW DO WE KNOW THAT WE SHOULD DO SPECIAL ED INSTEAD OF SOMETHING ELSE, AND WE AND SO THAT'S WHY WE BROADENED IT TO JUST KIND OF AN AUDIT COMMITTEE UPDATE. I GUESS, BUT I ALSO JUST WANTED TO CLARIFY SOMETHING. SO WHEN DR HILL AH GAVE THE PRESENTATION AND SHE SAID THE BOARD DECIDED TO DO A PROGRAM EVALUATION AND SHE KIND OF CLARIFIED A LITTLE BIT. THE DISTINCTION BETWEEN PROGRAM

[04:10:02]

EVALUATION VERSUS AN AUDIT AND SO THAT WAS KIND OF WHAT STARTED . YOU KNOW WHY? WHY DID WE DO A PROGRAM EVALUATION AND NOT AN AUDIT? AND SO THEN, I GUESS PART OF THAT HAD SOMETHING I WAS TOLD SOMETHING TO DO. I DIDN'T. I DIDN'T EVEN REALIZE SO. I JUST ASSUMED THAT THE AUDIT WAS FUNDED THE SAME WAY EVERYTHING ELSE IS FUNDED. SO I DIDN'T EVEN REALIZE THAT THE AUDIT COMMITTEE HAS THEIR OWN LITTLE FUND. AND SO I LEARNED THAT AND THEN THAT HAD SOMETHING TO DO WITH THE DECISION TO DO PROGRAM EVALUATION INSTEAD OF AUDIT. IS THAT CORRECT? WELL MR HAMILTON, I REALLY I PREFER, UM, THE AUDIT COMMITTEE AND THAT THE STAFF HAVE A CONVERSATION AND THE BRING YOU OTHER INFORMATION, EXPLORE MEETING. IS THAT OKAY? BECAUSE I DON'T WANT TO JUST GIVE YOU SOME HAVE CORRECT ANSWER BASED ON MY VERY EXHAUSTED THE BRAIN BEDTIME, TOO. SO MS MARTINEZ, PLEASE SURE. I JUST WANT TO ADD JUST FOR CLARITY. THE LAST BED AUDIT WAS IN 2018. AND THEN IN 2020. WE HAD COVID. AND THEN WHEN WE CAME BACK, THE CONTRACT WITH GIBSON HAD LAPSED, AND I BELIEVE THAT THAT'S PART OF THE IMPETUS FOR THE PROGRAM EVALUATION IN THE IN THE GAP AREA OF NOT HAVING NOT HAVING A CONTRACT IN PLACE FOR AN EXTERNAL INTERNAL AUDITOR THINK THAT HAD A LITTLE BIT TO DO WITH THE DECISION TO MOVE FORWARD WITH THE PROGRAM EVALUATION AT THAT TIME, AND IT ALSO KIND OF GIVES AN IDEA OF WHY THERE WAS A STRETCH OF TIME BETWEEN 2018 AND THE PROGRAM EVALUATION OR THE NEED FOR THAT. IT WAS THE SET OF CIRCUMSTANCES ASSOCIATED WITH COVID. AND THEN THE LAPSE IN THAT CONTRACT AND LESS A COUPLE OF YEARS THAT WE'VE EXPERIENCED THANK YOU, MR MARTINEZ. UM AGAIN. I APPRECIATE YOUR ANSWER, BUT WHAT WE WILL BRING SOME TIMELINE AND SOME INFORMATION BACK NEXT MONTH AND MISS MALONE. YES I JUST WANTED JUST TO EXPRESS YOU KNOW, THANKS FOR PUTTING THIS OUT THERE AND I'M LOOKING FORWARD TO SEEING THIS CYCLE AND WHAT YOU GUYS IN THE AUDIT COMMITTEE COME UP WITH AS FAR AS WHAT YOU FEEL. THE DISTRICT SHOULD BE LOOKING AT AN AUDITING, MOVING FORWARD AND LOOK FORWARD TO SEEING THAT.

THAT'S IT. THANK YOU. THANK YOU. THANK YOU, MR MALONE. UM I DON'T SEE ANY OTHER QUESTIONS OR

[13. Consent Agenda]

COMMENTS THAT'S MOVE ON TO THE CONSENT AGENDA BEFORE WAY. MAKE A MOTION FOR CONSENT AGENDA TO DO IT TO ANYONE WANTS TO PULL ANY ITEM. YES. MISS MALONE CALLED EXIT. 12, A TWO NO. WHAT THERE'S NO 1218 1313. SORRY I HAVE MY ORIGINAL HERE. 13 8. WELL, HOLDING ON, LET ME MAKE SURE IT'S THE SAME THING. WHAT ELSE CHANGED. 13 D TWO. IS THERE ANY IS THERE ANY OTHER? AH, I DON'T NEED TO BE PUT. SO I HAVE A I HAVE A QUICK QUESTION FOR MR WILBANKS. SO LAST MEETING I REMEMBER THERE WAS NAME WAS WRONG IN THE MINUTES. DO WE NEED TO PULL THAT AGENDA ITEM OR WE DON'T HAVE TO? YES TO CORRECT THAT YOU WOULD NEED TO DO THAT. THAT IS 13 D. 636 OKAY? SO THANK YOU FOR THAT. THANK YOU. SO OTHER THAN THAT, IS THERE ANY OTHER ITEM TO BE PUT OKAY, SEEN ON CAN WE HAVE A I HAVE A MOTION FOR THE ASCENT CONCERNED AGENDA. YES I MOVED TO APPROVE CONSENT AGENDA AGENDA ITEMS 13 A. B C D ONE D THREE D FOUR. D FIVE. D SEVEN. E F G 12345. 1011 AS PRESENTED SECOND, WE HAVE A MOTION BY DR GILLIAM. SECOND BY MR HAMBLETON. DO WE HAVE A DISCUSSION? MISTAKE DID THE ITEM DID D SIX INCLUDE THAT ERROR? YEAH THIS THAT NAME. OKAY. THANK YOU. YOU'RE WELCOME. UM SO SEEN ON, UM. YOU'RE NOT FOR THIS, RIGHT? OKAY, SO THAT'S VOTE.

HOLD ON FOR THE CONSENT AGENDA TO THE MOTION. YEAH. MOTION PASSES, SEVEN OLD AND CAN

[13.D.2. December 04, 2023 - Called Meeting and Agenda Review]

[04:15:07]

I HAVE A MOTION FOR CONSENT? AGENDA 13 D TWO, PLEASE. YES I MOVED TO APPROVE CONSENT AGENDA 13 D NUMBER TWO SECOND. WE HAVE A MOTION BY DR GILLIAM SECOND BY MS HANAN, DO WE HAVE A DISCUSSION? MISS MALONE. YES SO, UM ATTORNEY WILBANKS YOU KNOW, MISS HANNAH MENTIONED EARLIER.

SHE DIDN'T WANT TO INCLUDE HAND AND RIGHTS WITH SHANNON IN THE MINUTES. UNDERSTANDABLY. UM, COULD YOU CLARIFY THE PURPOSE OF MINUTES PLEASE? AND THE CRITERIA USED TO DETERMINE WHAT IS SIGNIFICANT TO RECORD. CERTAINLY. THE LEGAL REQUIREMENT FOR MINUTES IS TO RECORD THE ACTION OF THE BOARD OF TRUSTEES. THE PRACTICE OF THE DISTRICT OVER SEVERAL YEARS HAS EBBED AND FLOWED WITH REGARD TO HOW MUCH ADDITIONAL DETAIL TO INCLUDE IN THOSE MINUTES, AND SO THE CURRENT PRACTICE IS THE RESULT OF ULTIMATELY TRYING TO IDENTIFY THE AMOUNT OF INFORMATION. THAT IS IMPORTANT TO THE BOARD TO RECORD IN THOSE MINUTES. OKAY THANK YOU. AND SO, WITH THAT I DO NOTICE OFTEN THAT THERE IS MUCH THAT IS RECORDED BEYOND ACTUAL ACTIONS IN THAT LEGAL REQUIREMENT. SO ADDITIONALLY, HAVE A QUESTION TO YOU. CAN YOU HELP ME UNDERSTAND WHY TRUSTEE JONES ALLEGATIONS REGARDING A LIST OF POTENTIALLY, UM, A LIST THAT POTENTIALLY PROHIBITED DOCTOR WHITBECK FROM WORKING IN THE STATE OF TEXAS WAS NOT INCLUDED IN THE MINUTES.

SPECIFIC DISCUSSION OF HOW WE BOIL DOWN A SUMMARY IS IT'S AN ARC. AND SO YOU TAKE A DISCUSSION. FOR EXAMPLE, TONIGHT'S MEETING HAS BEEN GOING ON FOR 45 HOURS. WE'VE WE'VE HIRED AN EXTERNAL CONSULTANT WHO WATCHES THE MEETINGS AND WHO SUMMARIZES THOSE AND SO TO HER SPECIFIC THOUGHT PROCESS AS TO WHY SHE INCLUDED WHAT SHE DID IN THAT SPECIFIC SPECIFIC ITEM. I CAN'T SPEAK TO. SO I'M GONNA PUT THIS OUT THERE AND THEN I'M GOING TO CLOSE THIS BECAUSE YOU AND I HAVE HAD DISCUSSIONS ABOUT THIS AT LENGTH. UM AND WHEN I READ THROUGH VARIOUS MINUTES AND I SEE THINGS THAT HAVE BEEN RECORDED YET, THAT WASN'T I FIND IT TROUBLING, ESPECIALLY THAT, UM THAT THAT WASN'T JUST SOMETHING THAT WAS SAID HERE THAT WAS SAID NOT ONLY HERE IN THIS ROOM, BUT THEN IT WAS TAKEN TO THE MEDIA AND TO SEVERAL SOURCES. BEYOND HERE. AND FOUND SIGNIFICANT BY THE PUBLIC SO I COULD EASILY UNDERSTAND WHY ACTIONS. YOU KNOW, AS FAR AS THE ACTIONS WHICH YOU MET THE LEGAL REQUIREMENT, BUT LOOKING AT OUR HISTORICAL, UM PRACTICE. AH I REALLY DON'T UNDERSTAND. AND MAYBE ATTORNEY BRUSH YOU CAN HELP ME UNDERSTAND MORE SO ON WHY SOMETHING? SO WHAT SEEMS SO SIGNIFICANT THAT IF IT'S SO SIGNIFICANT THAT IT WOULD CAUSE SOMEONE TO BE UNABLE TO WORK IN EDUCATION IN THE STATE OF TEXAS, THAT WE WOULDN'T RECORD THAT? I CANNOT SPEAK TO THE PROCESS OF HOW THEY'RE GENERATED BY THE THIRD PARTY. MY VIEW IS THAT MINUTES SHOULD REFLECT WHAT THE STATUTE REQUIRES. AND THAT IS SIMPLY THE SUBJECT STATE THE SUBJECT OF EACH DELIBERATION, VOTE ORDER OR OTHER DECISION OR ACTION TAKEN WITHOUT ATTEMPT TO MAKE NARRATIVE DESCRIPTION. THIS IS ESPECIALLY TRUE NOW THAT BOARD MEETINGS ARE RECORDED. SO ANYBODY WHO WANTS THE DETAIL OF WHAT WAS SAID WHEN CAN GO BACK TO THE RECORDING. ALL THE MINUTES PURPOSES IS TO CREATE A PRIMA FACIE, A RECORD OF THE BOARD'S ACTION. NO MORE. OKAY AND I THINK WITH WITH THAT BEING SAID THEN THAT'S WHERE I WOULD ASK MY FELLOW TRUSTEES THAT I ACTUALLY TEND TO AGREE WITH YOU, UM MR BRUSH. I'M JUST LOOKING AT OUR HISTORICAL PRACTICE IN OUR HISTORICAL PRACTICE TO ME IS INCONSISTENT WITH WHAT WE'RE DOING NOW AND NOT JUST IN THIS SPECIFIC ONE THAT WERE ACTUALLY OTHERS AS WELL. I JUST FIGURED IT'S POINTLESS TO GO INTO EVERY SINGLE ONE. BUT MORE SO TO ASK MY FELLOW TRUSTEES, MAYBE WE COULD CONSIDER LIMITING WHAT WE DO RECORD IN THE MINUTES TO KEEP IT TO WHAT THE LEGAL REQUIREMENTS ARE, UNLESS WE INTEND TO ACTUALLY RECORD SUBSTANTIAL EVENTS AND TO ME THAT WAS THERE WAS NOT TO ME IT'S NOT JUST TO ME TO ME AND ALSO TO NUMEROUS PEOPLE WITHIN THE PUBLIC. UM, THAT WAS SUBSTANTIAL. SO THAT I DON'T EXPECT YOU GUYS TO DELIBERATE ON THAT. JUST PLEASE TAKE IT INTO

[04:20:04]

CONSIDERATION THAT IF WE WOULD LIMIT OUR RECORDING TO ACTION, OR IF WE WANT TO CONTINUE GOING ON THE COURSE THAT WE ARE, IF WE ARE TO DO THAT, THAT WE HAVE CONSISTENCY WITH IT. THANK YOU.

THANK YOU, MR MALONE. UM MISS BRUSH I WANTED TO BECAUSE SINCE WE HAVE A LOT OF PEOPLE WATCHING, I ASSUME, CAN YOU CLARIFY WHEN WE APPROVE A MINUTES? UM, WHAT I WILL APPROVING WHEN THE BOARD APPROVES ITS MINUTES. IT'S SIMPLY APPROVING THE RECORD OF THE ACTIONS TAKEN. UH HOWEVER, IT'S APPROVING THE DOCUMENT THAT IS PRESENTED TO THE BOARD AS ITS MINUTES AND HERE IT WOULD BE THE DOCUMENT THAT WAS PRESENTED AT THE REVIEW AGENDA, BUT SIMPLY STATED, IT'S CREATING A RECORD OF THE ACTION TAKEN, SO THE OTHER WORDS WERE NOT PROBING THE CONTENTS RIGHT WHERE PROVING THE RECORD CORRECT, MERELY APPROVING THE RECORD OF WHAT OCCURRED NOT NECESSARILY ASSESSING. THE VALIDITY OF ANYTHING OR MAKING JUDGMENT ABOUT ANYTHING OTHER THAN THE ACTIONS THAT WERE TAKEN BY THE BOARD. THANK YOU, MR BRUSH, MR GARCIA. THANK YOU. SO, BASICALLY, LIKE WHAT? WE VOTE ON WHAT? WE'VE APPROVED WHAT? WE'VE NOT APPROVED CORRECT. THAT IS CORRECT. AND SO WHEN? WHEN WE HAVE A TRUSTEE THAT VIOLATES ATTORNEY CLIENT PRIVILEGE DURING THE SAME MEETING. THAT'S SOMETHING THAT WE DON'T NEED TO RECORD NECESSARILY CORRECT.

THAT'S WHAT WE'RE TRYING TO DO HERE. MHM I WOULD SIMPLY SAY THAT WHAT THE BOARD SHOULD BE DOING IS RECORDING A RECORD OF THE ACTIONS TAKEN WITHOUT MAKING INQUIRY AFTER THE FACT TO GO OVER THE SUBSTANCE OF WHAT WAS SAID OR NOT, AND TO RELITIGATE IT, BUT SIMPLY TO RECORD THE RECORD. THANK YOU. NO FURTHER QUESTIONS. THANK YOU, MR GARCIA. MISS MALONE. YES UH, THERE WAS NOT A VIOLATION OF THAT. I WANT TO BE EXTRAORDINARILY CLEAR AS I WAS IN THE INITIAL MEETING. I DON'T APPRECIATE THAT. WHEN YOU SAID DURING I'M NOT HERE TO DELIBERATE OR TO DISCUSS WITH THE BOARD, THE BOARD ATTORNEY AND HE SAID, AND THEN IF HE SAYS THE SKY'S PURPLE, YOU VIOLATED ATTORNEY CLIENT PRIVILEGE. THAT IS NOT A VIOLATION OF ATTORNEY CLIENT PRIVILEGE AND WATCH IT.

SO WHILE WE'RE SITTING HERE PLAYING THE GAMES UM, ATTORNEY BRUSH. IF I ASK YOU A QUESTION BY MYSELF TO YOU WHO HAS THE PRIVILEGE, THE CLIENT OR THE ATTORNEY. THE SCHOOL BOARD. IN THIS CONTEXT, THE PRIVILEGE BELONGS TO THE SCHOOL BOARD IS A BODY CORPORATE, MEANING THAT ONLY THE BOARD IS A BODY CORPORATE CAN ELECT TO WAIVE THE PRIVILEGE. AND THE PRIVILEGE BELONGS TO THE CLIENT. BUT THE SCHOOL BOARD HERE IS THE CLIENT. CORRECT AND WHEN YOU PROVIDE COUNSEL OR UM, TO ANYONE, SINGLE TRUSTEE ARE THERE TIMES YOU PROVIDE COUNSEL TO TRUSTEES INDIVIDUALLY AND NOT AS A BODY CORPORATE THERE ARE TIMES THAT WE ANSWER LEGAL QUESTIONS POSED BY AN INDIVIDUAL TRUSTEE, RATHER THAN PROVIDING LEGAL COUNSEL TO THE BOARD AS A BODY. CORPORATE THANK YOU AND MR GARCIA. I WANT TO BE VERY CLEAR. WHEN I MENTIONED COUNCIL THAT DAY, IT WAS NOT BOARD COUNCIL THAT I HAD SPOKEN TO THAT DAY. IT WAS DISTRICT COUNCIL. AND NOT ONLY DID I SPEAK TO THEM, BUT SEVERAL COUNCIL MEMBERS BECAUSE I WANTED TO BE VERY CLEAR TO MAKE SURE THAT I WAS DOING WHAT WAS ETHICAL AND RIGHT AND I'M NOT HERE TO DELIBERATE OR DISCUSS THAT IT'S SIMPLY WANTED TO KNOW REGARDING THE RECORDING OF MEETING MINUTES AS WELL AS THE PURPOSE OF THE MINUTES. AND HOW ARE WE GOING TO DO THIS? MOVING FORWARD? THAT'S IT. THANK YOU.

WHY WOULD THESE MEN AND WHY WOULD THESE MINUTES PULLED TWICE ? SO WHEN WE HAD OUR AGENDA REVIEW? MEETING IN THESE MINUTES WERE HERE AND THEN THE FOLLOWING MEETING WE HAD UPDATES IN THERE LIKE THROWING IN THERE IN THE CONSENT AGENDA. THEY WERE PULLED AND THEN THEY WERE PULLED AGAIN.

WHY WAS THAT? WHY WAS THAT DONE? WHY, AND WHY AREN'T THOSE UPDATES IN THIS? AND IN THIS VERSION SO TRUSTY GARCIA, SO I LOOKED AT TODAY'S MINUTES. AND I NOTICED I EVEN PULLED THE BOARD BOOK FOR THE FIRST TIME. THEY WERE PRESENTED IN THE FORM THAT THEY ARE PRESENTED. NOW THEN I LOOKED AT THE BOARD BOOKS IN BETWEEN THE GENDER REVIEW AND THE REGULAR BOARD MEETING. THIS HERE IS ALL BLACK. WHAT WAS BETWEEN THE ORIGINAL SUBMISSION. TODAY IS MARKED UP IN ALL RED

[04:25:08]

AND THAT'S WHY THEY WERE BEING PULLED OR WHAT HAVE YOU BECAUSE WHAT WE HAVE HERE AND I'M JUST LIKE, OK, I GOT TIME ON MY HANDS . LET'S COMPARE ALL THESE BOARD BOOKS OKAY WITH THE AGENDA WITH THESE MINUTES TO MAKE SURE THAT THEY'RE CONSISTENT WITH WHAT WAS PRESENTED IN THE BEGINNING.

UNFORTUNATELY IN BETWEEN. THE FIRST TIME AND NOW THERE WERE SOME OMISSIONS, ADDITIONS. SOME MARK OUT SOME AND LIKE, MR BRUSH SAID, JUST LEAVE IT TO THE ACTIONS OF THE BOARD. INSTEAD WE GOT OPINIONS AND EVERYTHING ELSE . SO THAT'S WHY THEY REPORT OR WHAT HAVE YOU SO IF WE'RE GOING TO TAKE PRECEDENCE OF WELL, I DON'T AGREE WITH WHAT THEY WROTE IN THE MINUTES. UH OF ONE TRUSTEE SAYING, WELL, I DON'T LIKE WHAT THEY SAID. SO I'M JUST GONNA ADD MY STUFF. THEN THIS WHOLE BOARD IS GOING TO BE INTERNAL WILL REMAIN CONSISTENT WITH BOARD COUNCIL, SAYING LET'S STICK TO THE ACTIONS AND ANYTHING THAT DO DIFFER FROM THAT THEY CAN LOOK AT THE VIDEO BECAUSE I'M LOOKING AT IT. FROM A POINT OF VIEW. WHY ARE WE CHANGING THE MINUTES? UH THAT IS DIFFERENT FROM WHAT'S ON THE ACTUAL VIDEO, SO THAT MAKES THE PERSON WHO'S DOING THE MINUTES LOOK LIKE THEY'RE MISINFORMING THE PUBLIC, SO LET'S JUST STICK TO THE FACTS. KEEP IT SIMPLE.

AND IF ANYONE HAS ANY QUESTIONS OR NEED ANY ANY DEPTH ISSUES WITH THE BOARD MINUTES THEY CAN GO STRAIGHT BACK TO THE VIDEO. IF I MAY CLARIFY TO THANK YOU, MISS JONES MAY CLARIFY THE REASON THOSE ORIGINAL MEANING MINUTES GOT PULLED. WE WERE CONTINUING WITH OUR PREVIOUS PRACTICE. OUR CUSTOMARY PRACTICE OF EFFECT TRUSTEE HAD A QUESTION ABOUT THE MINUTES WERE CLARIFICATION REGARDING THE MINUTES WE WOULD HAVE A DISCUSSION. WE WOULD NOTE THOSE WE WOULD PROVIDE THEM TO YOU AS A BOARD IN A MARKED UP VERSION. THE FACT THAT THOSE MARKED UP VERSIONS WERE INCLUDED WERE INCLUDED IN THE CHANGE MEMO AT THE BEGINNING OF YOUR BOARD BOOK FOR THOSE TIMES, AND SO IT WAS CONTINUING THE PRIOR PRACTICE OF BOARD MEMBERS. ONCE YOU'VE HAD A CHANCE TO REVIEW THE MINUTES IF THERE WAS AN ERROR, OR IF THERE WAS A QUESTION THAT YOU HAD ABOUT CLARITY REGARDING THE DESCRIPTION TO REMEMBER THESE PARTS ARE MORE ART THAN THEY ARE RECORDING SPECIFIC MOTION LANGUAGE, RIGHT? AND SO THE PRIOR PRACTICE HAS BEEN TO IDENTIFY THOSE EARLY AND THEN PRESENT THOSE TO USE AS A MARKED UP VERSION. AT THAT POINT, THERE BECAME A QUESTION AND THAT'S INITIALLY ONE OF THOSE WERE PULLED SO WE COULD MAKE SURE THAT YOUR QUESTIONS WERE ANSWERED TIME AS FAR AS WHY WERE CHANGES MADE SIMILAR EXAMPLE OF WHY THAT MIGHT HAPPEN WOULD BE THE EXAMPLE. THAT'S COMING UP ON THE NEXT ITEM. IF THERE'S AN ERROR MADE, FOR EXAMPLE, IN THOSE BOARD MINUTES, WE CAN THEN ADJUST THAT SINCE THAT CAME ON, AND WE PUT THE BRAKES ON AND WE STOPPED AND WE WANTED TO HAVE YOU MAKE THAT CALL FOR US. SO MY QUESTION IS GOES BACK TO THE TIMELINE. WHEN WERE THESE CHANGES MADE? BECAUSE IF THERE WERE ISSUES WITH THE MINUTES WE HAVE TWO WEEKS IN BETWEEN THE REGULAR AGENDA, GENDER REVIEW AND THE REGULAR BOARD MEETING TO ADDRESS THIS IN THE BOARD UPDATE TO HAVE THESE QUESTIONS ANSWERED BY THEIR AD MENTING. SO WHEN I MEAN, BECAUSE I'M LOOKING AT IT, LIKE I NEVER SAW THIS IN THE BOARD UPDATE. DID ANYBODY ELSE SEE THIS IN THE BOARD UPDATE. NO, WE SAW THIS WHEN IT WAS TIME FOR THE REGULAR BOARD MEETING. AND IT WAS SLIPPED IN THERE SO SMOOTHLY AS IF WE WOULDN'T EVEN NOTICE THAT THE CHANGES WERE THERE. SO MY QUESTION TO YOU IS WHY WASN'T IT IN THE BOARD UPDATE. WHEN WERE THESE CHANGES MADE THOSE CHANGES? THANK YOU, MISS JONES. THOSE CHANGES WERE MADE DURING THAT TIME PERIOD BETWEEN THE AGENDA REVIEW AND THE NORMAL BOARD MEAN THE REGULAR BUSINESS BEING BECAUSE WE NEVER SAW IT IN THOSE DATES FOR YOU. I CAN'T SAY THAT THIS IT WAS PROVIDED TO YOU IN A MANNER THAT WAS CONSISTENT WITH PRIOR PRACTICE WHEN OTHER TRUSTEES HAVE HAD QUESTIONS REGARDING MINUTES AND CLARIFICATIONS THAT THEY NEEDED MADE. WE DID NOT INCLUDE THOSE IN THE BOARD UPDATES INSTEAD INCLUDED THOSE ON THE CHANGE MEMO IN THE BEGINNING OF THE REGULAR BOARD MEETING BOARD BOOK AND SEE, THAT'S WHERE WE GET INTO THE STICKY STUFF. NOW WE GET STUFFED DAY OF RATHER THAN WEEKS, WEEKS BEFORE WE HAVE TWO WEEKS IN BETWEEN THE TWO AND WE GET IT AT THE NINTH HOUR OF SAYING, OH, THESE ARE THE CHANGES WE WANT TO MATE. MOST OF THE TIME I READ THE BOARD BOOK. I SPENT THE WEEKEND READING THE BOARD BOARD BOOK, SO I'M AT A POINT OF THAT'S UNACCEPTABLE TO RECEIVE SOMETHING AS SIGNIFICANT

[04:30:06]

AS MINUTE CHANGES THE DAY OF THE REGULAR BOARD MEETING WHEN WE HAVE TWO WEEKS IN BETWEEN THE TWO MEETINGS. MISS JONES, CHI CHI. MAYBE TRY TO, UM ANSWER YOUR QUESTION. SINCE YOU ALREADY MADE UP A LOT OF COMMENTS, BUT, UH I THINK, MS HANAN IF WE CAN'T LET MISS HANNAH ASKED HER QUESTION, AND I WILL TRY TO CLARIFY A FEW THINGS. UM TO YOUR QUESTION? YEAH THIS DAY ARE BOTH OF THE ITEMS WERE DISCUSSING WITH MISS MALONE. IS THIS IS THIS SET OF MINUTES THE SAME ONE WITH THE ERROR. NO, IT'S A DIFFERENT SET OF MINUTES, OKAY? I JUST WANT TO IS IT? IS IT D 666 DOT WITH THE ARROW? OKAY D SIX DOES HAVE AN ERROR. YEAH OKAY. AND IS THIS ARE WE NOT ON D SIX D TWO? OKAY, WELL, DO YOU DO YOU? 64 D TWO, NO MATTER WHAT WE ARE ON, I THINK THAT TO HELP THIS BOARD OPERATE IN ANY WAY WITH MORE CIVILITY AND DECORUM. I THINK IT WOULD BE VERY BENEFICIAL. AND I'M GOING WITH MISS JONES TO SAY. IF WE COULD LIMIT THE COMMENTARY. BECAUSE IF THERE'S AND AGAIN I SAID THIS PREVIOUSLY I HAVE CHANGED AS I'VE GOTTEN A LITTLE MORE YEARS UNDER MY BELT. I'VE CHANGED MY TUNE BECAUSE BEFORE I WANTED MORE BUT NOW I SEE THAT LESS IS BETTER, BECAUSE MAYBE SOMEBODY'S COMMENTARY GETS CAPTURED, BUT SOMEBODY ELSE'S DOESN'T OR SOMEBODY'S COMIN. CARE COMMENTARY GETS MISCONSTRUED AND THAT'S EXACTLY NOT HOW IT WAS SAID. ON THE ON THE VIDEO. UM I WOULD JUST REALLY ASKED THAT THIS BOARD MAYBE WITH A CONSENSUS SHAKE OF THE HEAD THAT WE WOULD REALLY LIKE FOR THEBE D MORE ON JUST OUR ACTION ITEM, NOT ADDITIONAL COMMENTARY, UM, THAT THE BOARD MAKES NOW I THINK IF BOARD MEMBER MAKES A SPECIFIC REQUEST KIND OF, I THINK MR WILBANKS WAS REFERRING TO THAT THAN THE THAN THE COMMENT JUST SAYS. THE BOARD REQUESTED INFORMATION ON EXIT DOESN'T EVEN HAVE TO SAY WHO? RIGHT WHO CARES? WHO WHO MADE THAT REQUEST , SO I REALLY DO THINK THAT WE NEED TO DO THAT. AND I AM IN NO WAY DISPARAGING THE PERSON BECAUSE I KNOW THE PERSON THAT DOES. THIS IS A LOVELY HUMAN BEING AND IT'S VERY CONSCIENTIOUS. SO I WANT TO BE CLEAR BECAUSE THAT PERSON IS LISTENING. AND I THINK THIS PERSON IS AWESOME AND AMAZING IN EVERY WAY, BUT AND IT WOULD PROBABLY MAKE IT EASIER TO CAPTURE UM THE MINUTES. THANK YOU, MR HANNA. ACTUALLY LET ME ADDRESS BECAUSE SINCE LAST MEETING YOU MENTIONED LOOKING INTO TO CHANGE THE MINUTES YOU MADE A SIMILAR COMMENTS. LESS IS MORE. I JUST WANT TO. WE DIDN'T GET A CHANCE BECAUSE IT'S NOT ON THE AGENDA. THE OFFICERS HAD A MEETING WITH DR SMITH AND WE ARE GOING TO BRING RECOMMENDATION REGARDING CHANGEOVER MINUTES IN APRIL'S MEETING, AND I WAS PLANNING TO GIVE UPDATE AND THE COMMITTEE UPDATE THE BOARD THE WORKBOOK OR WORKSHOP, AND THEN WE'LL BRING A RECOMMENDATION TO APPROVE FOR THE BOARD APPROVAL. SO THAT BEING SAID, UM, I WILL, BECAUSE I DON'T WANT TO JUST DISCUSSION BEYOND THE WORLD OF THIS AGENDA. ITEM IS SO MISS MOLLOY. YOU HAVE ANOTHER COMMENTS? YES I JUST WANNA SAY THANK YOU TO THE TRUSTEES FOR HEARING ME OUT ON THAT AND FOR, UM I REALLY APPRECIATE EVERYONE'S CONSISTENT LIKE I GUESS SUPPORT WITH JUST LEAVING IT AT THE ACTION AND MOVING ON. SO, SO THANK YOU FOR THAT. I APPRECIATE IT. WE HAD THAT DISCUSSION BEFORE TODAY'S MEETING, SO BUT BUT WE DID. UH BUT ALSO I JUST WANT TO QUICKLY ANSWER MISS JONES. QUESTION REAL QUICK. I PUT THOSE ITEMS I ASKED DR SMITH TO PULL THE ITEM BECAUSE I UNDERSTAND MR MALONE REQUESTS TO THE SOME CHANGES FOR THE ORIGINAL MINUTES FROM FEBRUARY THE FIFTH. I THINK THAT THE MINUTES WAS INCLUDED ORIGINALLY INCLUDED. ON THE FEBRUARY 5TH WORKSHOP. AH AS A RADIO ITEM, AND IF YOU CAME TO THE BOARD THE NEXT REGULAR BUSINESS MEETING AS A CONSENT AGENDA, SO, UM, SUNDAY WHEN I LOOK AT THE BOARD BOOK, I REALIZED THERE'S SIGNIFICANT CHANGES THAT MARK UP. YOU CAN SEE A LOT OF RED BUT YOU MENTIONED SO I HAD A DISCUSSION WITH MR WILL BANK AND DR SMITH AND TO UNDERSTAND THE PRACTICE

[04:35:05]

AND JUST LIKE MR WELL, BANKY'S PRINT TO THE BOARD AND HE'S PRINTING ME TO THE PRACTICE, BUT I DISAGREE WITH THE ACTION BECAUSE IN THE PAST, FOR EXAMPLE, WHEN MISS HANNAH'S NAME WAS MISSPELLED OR THERE'S OTHER SMALL THINGS. I FEEL IT'S VERY EASY TO CHANGE TO HAVE A CHANGE OF PAGE AT THE FRONT AND THEN TO MARK THOSE CHANGES AND THEN WE CAN JUST GO AHEAD AS A CONSENT AGENDA. BUT IF YOU LOOK AT THE CHANGES IN RED, THERE ARE QUITE A SIGNIFICANT THERE'S PARAGRAPHS . SO I ASK, UM DR SMITH, I THINK THE BEST WAY TO DO IT IS TO PUT THE AGENDA ITEM. IF MR MALONE WANTS TO MAKE THOSE CHANGES, THEN SHE CAN. SHE CAN MAKE A MOTION MAKE AMENDMENTS. SO THAT WAY WE EVERYBODY ELSE AWARE OF CHANGES. THAT'S THE REASON WE PUT THE FIRST TIME THE SECOND TIME WE PULLED. I THINK MISS WILBANKS WAS NOT AT IN THE DISTRICT WHEN THE BOARD BOOK WAS PRINTED OR PUTTING IN THE SOFTWARE. THAT'S THAT'S MY UNDERSTANDING. SHE HE WAS NOT HERE, SO THAT'S THE REASON KIND OF FUN MYSTIC, UM THEY PORTED THE INSTEAD OF ORIGINAL MINUTES LIKE YOU SAW TODAY, THEY PUT IT AGAIN. THE I DID ADDITION. MINUTES TO HERE, SO THAT'S WHY YOU GOT PUT IT TWICE. SO THAT BEING SAID, WE REALLY NEED TO MOVE ON TO APPROVE THOSE MINUTES AND I APPRECIATE WHAT MISS BRUSH CLARIFIED. TODAY WE ARE PROVING THE MINUTES THE MINUTES THAT MISS ANGIE AND HANNON SAID THE LADY WHO DID THIS WORK. SHE HAS DONE WONDERFUL JOB IS A VERY DIFFICULT JOB. AND SO WHERE PROVING WHAT HAPPENED AT THE MEETING, NOT AWARE PROVING THE CONTENTS VERY HAPPY TO SAY THAT BECAUSE I DISAGREE WITH A LOT OF THINGS THAT BE SAID ON THAT DIOCESE A LOT OF FALSE STATEMENT A FALSE ALLEGATION SO THAT BEING SAID LET'S VOTE.

YOU'RE VOTING FOR D TWO. MOTION PASSES SEVEN FOLD. HMM SO NOW WE'RE GOING TO THE 13. THE SIX

[13.D.6. January 10, 2024 - Called Meeting and Agenda Review]

CAN I HAVE A MOTION FOR CERTAINTY? SIX MOVED TO APPROVE. CONSENTED I CONSENT AGENDA ITEM 13 D SIX, AS PRESENTED A SECOND WE HAVE A MOTION BY DR GILLIAM SECOND BY MR MALONE. DO WE HAVE A DISCUSSION? THERE'S NO DISCUSSION. IT'S JUST, UM SO THIS IS WHAT LIKE THAT I WOULD HAVE FORGOTTEN RIGHT. SO ON PAGE 47 OR FIVE. I DON'T KNOW WHAT IT IS, UM, I THINK MISS JONES WAS REFERRED TO AS MRS WILLIAMS. THAT NEEDS TO BE CORRECTED. DON'T YEAH, THANK YOU FOR THANK YOU, MR HANNAN. FOR THAT, UM, SO IS THAT ENOUGH FORM FOR US TO DO WE NEED A MOTION FOR AMENDMENT MOTION HAS BEEN MADE TO APPROVE AS PRESENTED. NOW UNDER ROBERT'S RULES AND CORRECTION, WHICH IS AS THIS IS THE WRONG NAME WAS USED OR WRONG DAY CAN BE DONE BY UNANIMOUS CONSENT. BUT GIVEN THE PROCEDURAL POSTURE WE ARE IN. I WOULD RECOMMEND THAT THE BOARD WITHDRAW THE MOTION BY UNANIMOUS COMMAND SENT AND MAKE A NEW MOTION TO APPROVE THE MINUTES WITH THE CORRECTION TO THE NAME OF THE TRUSTEE. THANK YOU, MR BRUSH. SO DO WE HAVE A CONSENSUS TO WITHDRAW THE MOTION? YES OKAY . SO THAT WAY CAN WE RAIN LIKE THE MOTION, DR GILLIAN? I HAVE. WE ALREADY REMOVED IT. WE ALREADY WAGE OFF WITH THE JOKER. I MOVE TO APPROVE THE CONSENT AND AGENDA ITEM. 13 D SIX. AS WITH THE CORRECTION CORRECTION OF LAST NAME. THE LAST NAME JONES TO ERASE A WILLIAMS. I SECOND WE HAVE A SUFFICIENT WE HAVE WE HAVE A MOTION, BUT DR GILLIAM AND SECOND BY MR JONES, LET'S VOTE. HMM. WHAT IF I VOTE? NO. GO. MOTION PASSES 70. UM BEFORE

[04:40:14]

WE REACH TWO ANNEXED, CLOSED SESSION WITH TODAY WITH THE CLOSED SESSION ITEM IS A DIFFERENT FROM WHAT WE NORMALLY HAVE. SO PLEASE BE PATIENT WITH ME. I HAVE A LOT LEGALLY REQUIRED. I HAVE TO READ A LOT SO PLEASE BE PATIENT WITH ME. I KNOW EVERYONE'S TIRED. BUT IT'S

[14. Convene in closed session]

BE PATIENT. THE BORDER HAS REACHED OUR SECOND CLOSED SESSION PORTION OF TONIGHT'S MEETING. THIS PORTION OF THE AGENDA INCLUDE AGENDA ITEMS 14 A AND 14 B REGARDING THE RECOMMENDATION OF INDEPENDENT HEARING EXAMINER IN TEXAS EDUCATION AGENCY DOCKING NUMBER.

0 36 DASH RH DASH 11-20 23 CONCERNING THE PROPOSED THE TERMINATION OF JOSEPH POWERS.

THIS PORTION OF THE MEETING WILL BE RECORDED BY A CERTIFIED COURT REPORTER CONFIRM. YES SO I JUST CONFIRMED THE QUARTER REPORTER IS READY TO PROCEED. THE PURPOSE OF THIS PROCEEDING IS TO CONSIDER THE RECOMMENDATION OF THE INDEPENDENT HEARING EXAMINER APPOINTED BY THE TEXAS EDUCATION AGENCY, IN THE MATTER OF PROPOSED CONTRACT TERMINATION OF THE CONTRACT OFFER JOSEPH POWERS , A TEACHER, I CABINET HIGH SCHOOL. THE BOARD'S CONSIDERATION OF THIS ITEM WILL OCCUR IN CLOSED SESSION WANT TO TAXES GOVERNMENT CALLED THE SECTION 551074. UNLESS THE POWER'S REQUEST FOR THE ITEM TO BE HEARD IN OPEN SESSION, HOWEVER, EVEN IF THE RECOMMENDATION IS PRESENTED IN OPEN SESSION, ADAM MR POWERS REQUEST THE BOARD MAY STILL COMING IN CLOSE SESSION FOR THE PURPOSE OF CONSULTING WITH THE LEGAL COUNSEL REGARDING THIS MAN. OTHER WANTED TO TAXES GOVERNMENT CALLED SECTION 551071 FOR THE RECORD. CAN I ASK IF MR POWERS IS HERE TODAY? YES SO ME. SO FOR THE RECORD MISS POWERS, WHO IS REPRESENTING HIMSELF IS PRESENT IN THE BOARDROOM ATTORNEY MORGEN BEAM WITH SPOTTING NUCLEUS LAMP LANGLOIS, WHO REPRESENTS THE MINISTRATIONS IN THIS MATTER IS ALSO PRESENT. IS THAT CORRECT? OKAY? SO UM, SO SINCE MR POWER IS PRISON PRESENT POWERS DO YOU WISH FOR THE BORDER TO REVEAL THIS ITEM IN CLOSED SESSION? YOU WILL BE INVITED TO JOIN THE CLOSED SESSION UNLESS AND UNTIL THE BOARD NEEDS TO CONSULT WITH ITS OWN LEGAL COUNSEL. DO YOU WISH FOR THE BOARD TO CONSIDER THIS ITEM IN OPEN SESSION OR CONVENE TO CLOSE SESSION? CLOSED SESSION, OKAY. CLOSED SESSION.

THANK YOU, SO THE BOARD WILL NOW CONVENE IN CLOSED SESSION TO CONSIDER THIS ITEM, UM, AS WELL AS OTHER ITEMS AND THEN DEFIED ON THE POSTED AGENDA UNDER TAXES . OPEN MEETING ACT, TEXAS GOVERNMENT CALLED CHAPTER 551 UNDER THE FOLLOWING SECTION, 551071. FOR THE PURPOSE OF THE PRIVATE CONSULTATION WITH THE BORDER ATTORNEY ON ANY OR ALL OF THE SUBJECTS OF ALL MATTERS AUTHORIZED BY LAW SECTION 55107 TO CONSIDER PURCHASE EXCHANGE THESE OR VALUE OF REAL PROPERTY SECTION 551074 PERSONNEL MATTERS , SECTION 551076 SECURITY MATTERS. SECTION 551082 STUDENT DISCIPLINE MATTERS WERE COMPLAINT. WAR SECTION 55108 21 PERSONALLY IDENTIFIABLE INFORMATION ABOUT PUBLIC SCHOOL STUDENT SHOULD THE BOARD OF FINAL ACTION VOTES OR DECISION ON ANY MATTER, CONSIDERED IN THE CLOSED SESSION BE REQUIRED SUCH A FINAL ACTION VOTES OR DECISIONS SHALL BE TAKEN AT THE OPEN MEETING. COME COVERED BY THIS NOTICE UPON THE RECONVENING OF THE PUBLIC COMMITTEE OR SUBSEQUENT PUBLIC MEETING OF THE BOARD UPON NOTICE, THEREFORE, THEY'RE OFF. SORRY THE TIME NOW IS

* This transcript was compiled from uncorrected Closed Captioning.

Mar 25, 2024 Board Meeting

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