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OKAY. MAY I PLEASE HAVE EVERYONE'S ATTENTION. BEFORE THE MEETING BEGAN. WE ASK THAT EVERYONE PLEASE SILENCE YOUR CELL PHONES. BEFORE BEING I S D BOARD OF TRUSTEE MEETING AS AN OPEN MEETING FOR THE PUBLIC TO OBSERVE THE BOARD CONDUCTING DISTRICT BUSINESS. THEREFORE PATRIOTS MAY ONLY ADDRESSED THE BOARD DURING THE DESIGNATED AUDIENCE ITEMS SECTION ON THE AGENDA. IF YOU HAVE PRINTED MATERIAL YOU WANT TO GIVE THE BOARD MEMBERS YOU MUST PROVIDE THEM TO ME. OR ANY OFFICER PRESIDENT AND WE WILL PROVIDE THEM TO THE BOARD. WE ALSO ASKED THAT MEMBERS OF THE AUDIENCE BE RESPECTFUL OF OTHERS BY REMAINING QUIET SO THAT EVERYONE IS ABLE TO HEAR THE PROCEEDINGS. THANK YOU. THE TIME NOW IS SIX PM AND THIS MEETING IS CALLED TO
[1. Call to order]
ORDER WE HAVE PRESENTS OF CORAM , ATTENDING MEDIA IN PERSON, AND THE NOTICE OFFICER MEETING HAS BEEN POSTED ONLINE AND TO THE ADMINISTRATION BUILDING FOR AT LEAST 72 HOURS. WE'RE GOOD. OKAY SO BEFORE WE START MEETING I WANTED TO MAKE A STATEMENT. FATHER'S STAFF. WHO HAD WHO IS NOT WEARING ANY EXTRA COLORS. YOU ARE IN SO MUCH TROUBLE. OKAY NOW WE'RE STUDYING THE FIRST[2. Board Committee Reports]
AGENDA ITEM. WE HAVE COMMITTEE REPORT. UM. THE BUDGET COMMITTEE AND MR MALONE IS NOT HERE, BUT WE'LL MOVE ON TO POLICY COMMITTEE. MR HAMILTON'S DO IT. DO YOU HAVE OPTIC? YES JUST BRIEFLY. SO WE HAVE FOUR POLICIES ON THE AGENDA THIS MONTH, SO WE HAVE THE SAFETY PROGRAM SLASH RISK MANAGEMENT EMERGENCY PLAN. WE HAVE ACADEMIC ACHIEVEMENT GRADUATION. WE HAVE SCHOOL ATTENDANCE AREAS, AND WE HAVE ATTENDANCE. ATTENDANCE FOR CREDIT. THOSE ARE THE FOUR POLICIES WE'RE LOOKING AT THIS MONTH AND THEN OUR NEXT POLICY COMMITTEE MEETING IS ON TUESDAY, OCTOBER, THE 17TH. SO MR HAMILTON'S, UM I WANTED TO ASK YOUR QUESTIONS REGARDING TO THE QUESTION. MR MALONE ASKED US AT THE BOARD MEETING. DO YOU HAVE SOME INFORMATION TO SHARE? YES.THANK YOU FOR THAT REMINDER. SO MISS MALONE IS NOT HERE. BUT I GUESS YOU CAN WATCH THE VIDEO WHEN SHE GETS A CHANCE BELIEVE MS MARTINEZ HAS A, UH SOME INFORMATION ON THE COMMUNITY ENGAGEMENT. REGARDING THE, UM, THE TRANSFER POLICY THAT MRS MALONE ASKED FOR AND LOVED IT.
YES, SIR. THANK YOU FOR THE REMINDER. WE ARE GOING TO BE ENGAGING IN A COMMUNITY FEEDBACK AS PART OF OUR STRATEGIC PLANNING EFFORTS MOVING FORWARD IF YOU'LL RECALL THE BOARD APPROVED AS TO WORK WITH ENGAGED TO LEARN AS THE VENDOR THAT'S GOING TO FACILITATE THAT PROCESS FOR US AND PART A LARGE PART OF THAT IS COMMUNITY ENGAGEMENT WITH STUDENTS. AND STAFF AND COMMUNITY MEMBERS, AND THROUGH THAT WE WILL GET FEEDBACK FROM THE COMMUNITY THAT WE WILL BRING TO THE BOARD AND ITEMS SUCH AS THAT COULD COULD BUBBLE UP OR COME OUT IN THAT COMMUNITY ENGAGEMENT PROCESS, AND THEN WE WOULD BE ABLE TO SHARE WITH THE BOARD AND WORK THROUGH THAT STRATEGIC PLANNING OVER THE NEXT 3 TO 5 YEARS REALLY WORKING TOWARDS VISION 2030 THROUGH THAT , SO IT'S A GREAT OPPORTUNITY FOR FOLKS TO PROVIDE FEEDBACK TO US. THANK YOU, MR MARTINEZ.
THANK YOU, MR HAMEL. TONIGHT I DO BELIEVE THE TRANSFER POLICIES . IT'S A BIG IT'S A BIG DEAL. UH IF WOULD YOU THE DISTRICT AND THE BORDER, WAITING TO CONSIDER THAT THE COMMUNITY INPUT AND IT'S VERY IMPORTANT. SO THANK YOU FOR DOING THAT. THANK YOU. DO WE HAVE ANY QUESTIONS? SEE NOW WE'RE GOING TO MOVE TO NEXT , WHICH IS PUBLIC COMMENT TONIGHT. WE DON'T HAVE ANY SPEAKERS AND UP SO WE'RE GOING TO MOVE UP MOVE ON TO NEXT ONE DR. WAY BACK. AS FAR AS I KNOW.
WE DON'T HAVE ANY ITEM FOR NEED TO BE CLOSED SESSION. IS THAT CORRECT? THAT IS CORRECT. SO WITH THAT CONFIRMATION, WE'RE GOING TO MOVE ON. WE'RE GOING TO KEEP THE CLOSED SESSION ITEM AND
[7.A. Efficiency Audit Update]
WE'RE GOING TO MOVE ON TO NEXT ONE, WHICH IS INFORMATION ITEM. UM THIS IS THE PRESENTATION FOR EFFICIENCY. ALL THE UPDATE. AND DR WAY BACK. I'M GOING TO TURN THIS OVER TO YOU. THANK YOU. YES UM, MR GWYN WILL ACTUALLY LEAD OFF. BUT WE ARE VERY, UM, VERY PLEASED TO DO THIS, UM, PROCESS BECAUSE IT ALLOWS US TO LEARN AND TO REALLY DIG DEEP INTO THE DATA AND TO LISTEN TO THE RECOMMENDATIONS OF OUTSIDE SOURCES, SO WITH THAT, I'LL TURN IT OVER TO MR GWEN. THANK YOU,[00:05:02]
DOCTOR. WHITBECK AND GOOD EVENING MEMBERS OF THE BOARD. WE PRIOR TO CONDUCTING AVIA TEARY, THE DISTRICT DOES HAVE TO UNDERGO AND EFFICIENCY AUDIT, AND THAT AUDIT IS BASICALLY ESTABLISHED BY STATUTE IN ORDER TO OCCUR, AND SO THE DISTRICT ENGAGED WITH WHITLEY PEN TO CONDUCT THAT AUDIT. THEY ARE ALLOWED TO DO THAT. OUR FINANCIAL AUDITOR IS ALLOWED TO DO THAT, UNDER THE GUIDANCE FROM THE L. B. B, ALTHOUGH WHEN WE DID THE R F Q FOR FINANCIAL ADVISOR, ONE OF THE COMPONENTS THAT WE PUT IN THERE AS A QUALIFICATION FOR AN EFFICIENCY ORDER, AND SO WE HAVE THAT COVERED FROM BOTH DIRECTIONS, AND SO THIS EVENING WE HAVE A REPRESENTATIVE HERE FROM WHITLEY PIN WHO WILL PRESENT THEIR RESULTS OF THAT EFFICIENCY AUDIT AND I DON'T WANT TO STEAL ANY OF THEIR THUNDER. BUT I WILL SAY THAT THE AUDIT IS VERY CONSISTENT WITH PAST FINDINGS AND THAT IS THAT OUR EXPENDITURE PER STUDENT AND OUR REVENUE PER STUDENT IS LESS THAN PURE DISTRICTS, WHICH SUPPORTS MOVING FORWARD WITH A VEGETARIAN, SO ALTERNATE OVER TO SELENA WITH WHITLEY PENN, WHO CAN WALK YOU THROUGH THE RESULTS OF THAT AUDIT. THANK YOU SO MUCH. CAN YOU ALL HEAR THEIR RICO PRESIDENT DAY? DR WHITBECK AND MEMBERS OF THE BOARD. THANK YOU FOR HAVING ME HERE TODAY. UM MY NAME IS SELINA SAID HIS STATUS.I'M A PARTNER WITH WHITLEY PIN AND I AM THE PARTNER IN CHARGE OF OUR PUBLIC SECTOR GROUP AT THE FIRM OF THE AUDIT COMMITTEE DIDN'T MEET WITH ONE OF MY PARTNERS AND THE ENGAGEMENT PARTNER, LUPE GARCIA. UM AND I AM FILLING IN FOR HIM TODAY. AS BRIAN INDICATED DURING THE 86TH LEGISLATURE, UM, HOUSE BILL THREE WAS PASSED, WHICH DOES REQUIRE SCHOOL DISTRICTS TO UNDERGO THIS EFFICIENCY AUDIT PRIOR TO HOLDING A B V A. T R E THE RESULTS OF THESE AGREED UPON PROCEDURES THAT WE PERFORMED WILL PROVIDE VOTERS WITH THE INFORMATION REGARDING THE SCHOOL DISTRICT'S FISCAL MANAGEMENT EFFICIENCY UTILIZATION OF RESOURCES BEFORE AN ELECTION TO ADOPT THE MAINTENANCE AND OPERATIONS OF PROPERTY TAX RATES. SO TONIGHT. AS BRIAN DID INDICATE WE'LL SEE THOSE RESULTS AS WELL. THE GUIDELINES WE FOLLOWED WERE ISSUED BY THE LEGISLATIVE LEGISLATIVE BUDGET BOARD. UM AND WE WERE ONLY ALLOWED TO USE THE MOST RECENT AVAILABLE DATA, WHICH IS FISCAL YEAR 2022. JUST BECAUSE THE 2023 DATA IS UNDERGOING AUDIT BY ALL SCHOOL DISTRICTS CURRENTLY AS PART OF THE PROCESS. WE IDENTIFIED PEER DISTRICTS, AND WE'LL SEE THE NUMBER OF THOSE PURE DISTRICTS THAT WERE IDENTIFIED THEN COMPARED VARIOUS DATA, THE SCHOOL DISH COURT BENDY ST'S DATA TO THOSE PURE DISTRICTS, AND THERE'S 20 ITEMS OF INFORMATION THAT ARE PRESENTED IN THE REPORT, BUT IN THIS PRESENTATION WILL GO OVER THOSE HIGHLIGHTS TONIGHT. THE PURE DISTRICT IDENTIFICATION TOOLS THAT WERE USED WERE TEXAS SMART SCHOOLS, WHICH ARE PROVIDED AND MAINTAINED BY TEXAS A AND M UNIVERSITY AND THEN TA ALSO PROVIDES SCHOOL DISTRICT PROFILES AND SNAPSHOT. UM, APPEAR SEARCH RESULTS AS WELL.
AS PART OF THE PROCESS. YOU KNOW, WE GO THROUGH ALL OF THE DISTRICT. UM CRITERIA THROUGHOUT THE STATE, AND THESE 13 REMAINED AS BEFORE TRENDIEST, EASE PEER DISTRICTS AND YOU'LL SEE THEM HERE. THEY'RE COMPARABLE IN SIZE AND OTHER CRITERIA AS AS AS WELL. IF WE START WITH THE ACCOUNTABILITY RATING, THE DISTRICT EARNED A RATING OF A B OR AN 89 OUT OF 100. POSSIBLE POINTS. IT'S PURE DISTRICTS EARNED 87 SO THE DISTRICT IS TWO POINTS HIGHER THAN IT'S PURE DISTRICTS. WHEN WE LOOK AT SCHOOL FIRST, WE KNOW THAT'S THE SCHOOL'S FINANCIAL ACCOUNTABILITY OR TIAS SCHOOL FINANCIAL ACCOUNTABILITY RATING SYSTEM. AH THIS DISTRICT HAS EARNED A RATING OF A SUPERIOR ACHIEVEMENT EVERY YEAR ALL THE WAY BACK TO 2016, SO IT HAS NEVER DROPPED BELOW A 90. SO THAT'S THAT'S GREAT NEWS. UM AS FAR AS THE PIER DISTRICTS TA OR THE L. B B DOES NOT ASK US TO COMPARE IT, BUT I THINK THAT SPEAKS FOR ITSELF THAT YOU HAVE ACHIEVED A SUPERIOR RATING EVERY YEAR. WHEN WE LOOK AT THE STUDENT COUNCIL HAVE TO LOOK AT THIS IN CONJUNCTION WITH SLIDE NINE AS WELL. YOU'LL SEE THAT FORT BEND ASD STUDENT COUNT IS A BIT HIGHER THAN ITS PEERED AVERAGE PEER DISTRICTS, STUDENT COUNTS AS WELL AS ITS ECONOMICALLY DISADVANTAGED IS LOWER THAN IT'S PURE DISTRICTS. AND IF I MAY, I'LL GO OVER TO SLIDE NINE BECAUSE I THINK THE DATA WILL MEAN MORE IF WE LOOK AT IT FROM A PERCENTAGE.
STANDPOINT FROM SLIDE NINE. YOU'LL SEE THAT FORT BENDY STS ECONOMICALLY DISADVANTAGED PERCENTAGE IS LOWER THAN IT'S PURE DISTRICTS AT 56.3 AND LOWER THAN THE STATE. AND WHAT THIS MEANS IS THAT YOUR FEDERAL FUNDING WILL BE LOWER. SO TITLE ONE. YOUR CHILD NUTRITION PROGRAMS ARE IMPACTED BY THESE LOWER ECONOMICALLY DISADVANTAGED NUMBERS AS WELL AS ESSER. SO THE
[00:10:04]
ESTER FUNDING ALL THE COVID FUNDING THE THREE TRENCHES. AH WERE DETERMINED BASED ON THOSE ECONOMICALLY DISADVANTAGED FIGURES, THE POVERTY LEVELS AND SO WHEN WE START LOOKING, KEEP THAT IN MIND AS WE START LOOKING AT THE REVENUE AND EXPENDITURE DATA AS WELL, UM, AS WE MOVE FORWARD. MHM YOU'LL SEE HERE AS BRIAN ALLUDED TO EARLIER THAT FOR BENDY SDS TOTAL REVENUE THAT INCLUDES THE LOCAL EMINA TAXES, STATE AND FEDERAL AND OTHER LOCAL REVENUE SOURCES IN TOTAL ARE LESS THAN IT'S PURE DISTRICTS AS WELL AS THE STATE AVERAGE, AND YOU'LL SEE HERE THAT EVEN WITH THE LOCAL, THE LOCAL PROPERTY TAXES THAT ARE EARNED IT IS LESS THAN ITS PEER DISTRICTS AND AGAIN, STATE AID IS LOWER, AND THEN YOU'LL SEE THE LARGER DIFFERENCE ON THE FEDERAL FUNDING TO ITS PURE DISTRICTS THAT 1000 942 PER STUDENT VERSUS $2522 PER STUDENT. ON THE EXPENDITURE SIGN SIDE, YOU'LL SEE THE SAME TREND WHERE FORD BENDY SD HAS A LOWER EXPENDITURE AMOUNT PER STUDENT COMPARED TO ITS PEER DISTRICTS, AS WELL AS THE STATE AVERAGE, AND YOU'LL SEE THAT FOR INSTRUCTION AND INSTRUCTIONAL SCHOOL LEADERSHIP. UM THE AMOUNTS ARE COMPARABLE, BUT AGAIN, SLIGHTLY 11 NEEDS TO BE REVIEWED IN CONJUNCTION WITH SLIDE 12 SO THAT IT'S MORE MEANINGFUL. AND WHAT I'D LIKE TO POINT OUT TO IS ON SLIDE. 12 IS IF YOU AGGREGATE THE INSTRUCTION AND RELATED SERVICES WITH THE INSTRUCTIONAL AND SCHOOL LEADERSHIP, UM, BAR GRAPHS, THE BLUE AND THE ORANGE. YOU'LL SEE THAT FORT BEND DST IS AT 68.8% OF WE ADD THOSE TWO PERCENTAGES COMPARED TO THE SUM OF THOSE TWO BAR. GRAPHS OF IT'S PURE DISTRICTS ARE AT 68.9. SO IT'S VERY COMPARABLE TO IT'S PURE DISTRICTS. AND SO THAT'S THAT'S GOOD NEWS. YOU'RE NOT OUT OF LINE WITH YOUR WITH YOUR PEER DISTRICTS. AS FAR AS PAYROLL COSTS OR CONCERN. THE DISTRICT SPENDS 84.7% OF ITS FUNDS ON PAYROLL COST, WHICH IS HIGHER THAN ITS PEER DISTRICTS, AS WELL AS THE STATE AVERAGE. THE AVERAGE TEACHER SALARY IS 65,212 . AND I KNOW THAT YOU HAVE TEACHERS THAT ARE MORE EXPERIENCED OR HAVE BEEN WITH THE DISTRICT LONGER AND NATURALLY, THEY HAVE PROGRESSED THROUGH THE TEACHER PAY SCALE.UM AS WELL. BUT ONE ITEM OF NOTE IS THAT THE DISTRICTS TEACHERS STARTING TEACHER SALARY IS LOWER THAN THAT OF ITS PURE DISTRICT. SO FOR BEN HONESTY, STARTING TEACHER SALARY IS 59,500 WHILE THE PIER DISTRICT STARTING SALARY IS 60,343. UM IT'S TEACHING STAFF GOES A PERCENTAGE OF TOTAL STAFF. IT'S 48.1% AND THEN STUDENTS PER TEACHING STAFF IS 15.3 AND STUDENTS PER TOTAL STAFF IS 7.5. SO THE STUDENTS IN THE CLASSROOM UH, WITH THE TEACHERS ARE A BIT HIGHER THAN WHAT IT IS WITH THE PIER DISTRICTS WHEN WE LOOK AT THE GENERAL FUND ON ASSIGNED FUND BALANCE THAT WHICH IS AVAILABLE FOR APPROPRIATION, UM WE LOOK AT IT AS A PER STUDENT BASIS AND THEN ALSO COMPARE THAT UNASSIGNED FUND BALANCE TO THE EXPENDITURES AND AGAIN SLIDE 14 NEEDS TO BE REVIEWED IN CONJUNCTION WITH SLIDES OF 15 AND 16 AS WELL BEFORE WE MOVE INTO THOSE SLIDES, IT'S IMPORTANT TO NOTE THAT FORT BENNING HONESTY HAS A POLICY TO SET ASIDE 30 DAYS OF OPERATING EXPENDITURES IN COMMITTED FUND BALANCE. SO IF YOU RECALL, MAYBE 34 YEARS AGO, THE TEXAS EDUCATION AGENCY ONLY TOOK INTO CONSIDERATION UNASSIGNED AND ASSIGNED FUN BALANCE WHEN COMPARING IT TO EXPENDITURES, BUT THEY EXCLUDE COMMITTED, UH, FUN BALANCE WHEN THEY CALCULATE THE FIRST RATING. IT'S NOT A BAD THING, BUT THE L B B ONLY ASKED US TO LOOK AT AN ASSIGNED FUN BALANCE IN COMPARISON TO THE EXPENDITURES SO YOU'LL SEE HERE.
THAT'S WHY THERE IS SUCH A GAP BETWEEN FORT BEND DST. AND IT'S PURE DISTRICTS BECAUSE YOU HAVE 30 DAYS OF OPERATING EXPENDITURES SITTING IN COMMITTED FUND BALANCE AS WELL.
THE GENERAL FUND UNASSIGNED FUND BALANCE AS A PERCENTAGE OF OPERATING EXPENDITURES AGAIN.
IT'S A BIT LOWER FROM THE PIER DISTRICT, SO ALL DISTRICTS SHOULD BE AT ABOUT 25% THAT'S THAT'S THE NORM FOR THE GOVERNMENT FINANCE OFFICERS ASSOCIATION. SO ALTHOUGH YOU LOOK LIKE THE DISTRICT LOOKS LIKE IT'S LESS THAN THAT, AND IT'S LOWER THAN THE THEN THAT'S PIERRE DISTRICTS. UM WILL ALSO LET ME GO BACK TO THIS WHEN YOU JUST LOOK AT THE GENERAL FUND UNASSIGNED FUND BALANCE AS A PERCENTAGE OF THE THREE MONTHS OPERATING EXPENDITURES, THESE PERCENTAGES INDICATE UH, THE GAP OR THE DEFICIENCY TO GET TO THAT 25% OR THREE MONTHS OPERATING
[00:15:04]
EXPENDITURES IN FUND BALANCE AGAIN BECAUSE YOU HAVE SET ASIDE 30 DAYS OF OPERATING EXPENDITURES WOULD WOULD, WHICH WOULD GET YOU TO 100% IT'S AN IT'S A WEIRD GRAPH TO SAY THE LEAST. BUT THAT'S THE WAY THE L B B WANTS US TO PRESENT IT IF YOU HAVE TO GET TO THAT. 90 DAYS OF OPERATING EXPENDITURES. IF YOU DON'T REACH THAT, IT'S LESS THAN 100% AND THAT'S WHY THAT'S WHAT THOSE PERCENTAGES MEAN. THE OTHER DISTRICTS HAVE EXCEEDED THAT. UM BUT AGAIN IF WE COMBINE YOUR COMMITTED FUND BALANCE, UM WITH YOUR UNASSIGNED FUND BALANCE, YOU'LL SEE THAT NOW YOU'RE COMPARABLE TO UM, YOUR YOUR, UM YOUR APPEAR DISTRICTS AND YOU'VE EXCEEDED THAT 25% OF AN ASSIGNED AND IN A TOTAL FUND BALANCE AVAILABLE FOR APPROPRIATIONS COMPARED TO EXPENDITURES AND IT JUST AS A REMINDER TO THE COMMITTED FUND BALANCES THE IF YOU ALL EVER NEEDED, THE BOARD CAN UNCOMMITTED THAT AND REPURPOSE THAT FUND BALANCE SO IT'S NOT RESTRICTED BY EXTERNAL PARTIES. SO IT'S EVER NEEDED. AND SO THIS ALSO INDICATES THAT YOU'RE NOT CARRYING A HUGE FUND BALANCE FROM YEAR TO YEAR. YOU'RE STAYING AT THAT 25% LEVEL, WHICH WHICH IS HEALTHY, BUT AGAIN, NOT BUILDING UP RESERVES. UM IN EXCESS OF THE REQUIRED AMOUNTS.ANY QUESTIONS FOR ME ANY SLIDES THAT YOU WOULD LIKE ME TO REVIEW IN FURTHER DETAIL? THANK YOU FOR THE PRESENTATION. SO THE AUDIT COMMITTEE WAS ALREADY BEING GIVEN THE PRESENTATION PRIOR TO THIS MEETING, SO I'M GOING TO OPEN THE FLOOR, UM, FOR THE BOARD MEMBER TO ASK ANY QUESTIONS. I WILL STAR WAYS. MR GARCIA. MR GARCIA IS THE CHAIR FOR THE AUDIT COMMITTEE. SO THIS CASTLE, YOU HAVE ANY QUESTIONS, PLEASE? I JUST WANT TO SHARE THAT WHEN WE WHEN WE WENT THROUGH THIS REPORT, SOME THINGS THAT SORT OF STUCK OUT WITH US WAS THE REVENUE PER STUDENT.
10,800 WAS WAS THE AMOUNT OF MONEY THAT WE WERE TAKING IN WAS WAS LESS THAN THE AMOUNT OF MONEY THAT WAS GOING OUT. SO WE ASKED THAT QUESTION. WE KIND OF WENT AROUND. AND, UM, I THINK THE ACTUALLY MY NOTES WERE, UM, ON MY DESK THIS MORNING, BUT IF YOU NOTE ON SLIDE, 11. I BELIEVE IT'S ONE OF THE SAYS AT THE BOTTOM NOTE INCLUDES TERRORISTS ON BEHALF, WHICH IS ABOUT 474 PER STUDENT. THAT WAS ONE OF THE REASON WHY IT WAS THAT THAT JUST DISPARITY AND THEN UM, I THINK ONE OF THE THINGS THAT THAT CAME UP AS WE TALKED ABOUT WAS THE PERCENTAGES OF INSTRUCTION INSTRUCTION HOW MUCH WE'RE SPENDING ON INSTRUCTIONAL SCHOOL LEADERSHIP. AND GENERALLY ADMIN AND WE WERE, YOU KNOW, KIND OF WENT BACK AND TALKED A LITTLE ABOUT THE DIFFERENCES BETWEEN INSTRUCTIONAL LEADERSHIP SCHOOL ADMIN AND PEOPLE THAT ARE, YOU KNOW, HERE VERSUS AND SO WE'VE GOT SOME CLARIFICATION ON THAT. AND, UM, BUT RIGHT. THE FINDINGS , YOU KNOW, VERY PLEASED WITH HOW THINGS WERE. YOU KNOW HOW THE HOW THE CONVERSATION WENT. AND UM YEAH. ANY QUESTIONS? AND THAT'S CORRECT, MR GARCIA ON THE TRS FOR WHATEVER REASON, THE L B B INCLUDES THE TRS ON BEHALF EXPENDITURES, BUT NOT THE REVENUES. AND WHEN WE ACCOUNT FOR THEM IN ANY AUDIT THEY'RE SUPPOSED TO EQUAL. BUT FOR THESE PURPOSES THEY INCLUDE INCLUDE THE EXPENDITURES BUT NOT THEIR REVENUES. AND SO THAT'S WHY WE SAY THIS WOULD AMOUNT TO X DOLLAR AMOUNTS PER STUDENT. MR GARCIA IS ALSO CORRECT ON THE STRUCTURAL AND SCHOOL LEADERSHIP . YOU HAVE AGAIN EMPLOYEES THAT HAVE BEEN WITH THE DISTRICT FOR A LONG TIME CAMPUS PERSONNEL, AND THAT'S WHY THOSE SALARIES ARE A BIT HIGHER THAN THE PURE DISTRICTS. THANK YOU, MR GARCIA. DO WE HAVE ANY OTHER? YEAH MR MALONE. THANK YOU. QUICK QUESTION OF CLARIFICATION ON THAT. WHAT DID THAT PRACTICE BE TRUE FOR THE OTHER DISTRICTS AS WELL? OR DOES THAT ONLY APPLY TO FORT BEND? NO, IT'S THE SAME FOREVER EVERY DISTRICT. BUT THAT LIKE MR GARCIA'S POINT, SAYING, WHY IS OUR REVENUE WHY IS THEIR REVENUE LESS THAN OUR EXPENDITURES? SO IT'S JUST LETTING THE READER KNOW THIS IS THE AMOUNT THAT THOSE TRS EXPENDITURES WOULD EQUATE TO PER STUDENT HAD. WE INCLUDED THE REVENUE, BUT YES, YOU ARE CORRECT. SO THAT WOULD APPLY WITH YOU ON THAT. BUT AT THE SAME TIME, IT STILL HOLDS TRUE THAT FOR PENN DIOCESE REVENUE PER STUDENT IS LESS THAN ARE PURE DISTRICT'S CORRECT. SURE, NOBODY'S YOU KNOW, GET THE CLARIFICATION ON THAT. THAT'S CORRECT, ESPECIALLY SINCE WE HAVE A ALL THINGS CONSTANTLY COMING UP. YES CORRECT ALL THINGS CONSTANT FOR BUSINESS STILL LESS. OKAY THANK YOU, MA'AM. FOR THAT. I APPRECIATE IT. THANK YOU MISS ME ALONG. MS HANNAN. OKAY I'M GONNA JUST FOLLOW UP AND I'M SORRY, MISS MALONE. I WAS CONTEMPLATING SOMETHING ON HERE AND BUT JUST TO CLARIFY THE REVENUE. UM I
[00:20:06]
MEAN, IS THAT BASED ON OUR UM, TAX RATE IS THE DIFFERENCE BECAUSE OF OUR TAX RATE BECAUSE OF OUR LOWER TAX RATE. WELL, IT COULD IT COULD CONTRIBUTE TO THAT. SO RIGHT NOW ON ON SLIDE 10 WHEN YOU LOOK AT SLIDE 10, IT INCLUDES OFF REVENUE SOURCES. SO IT INCLUDES FEDERAL STATE AND LOCAL, BUT IF YOU JUST LOOK AT THE LOCAL M AND NO TAXES, YOU'LL SEE THAT YOUR LOWER THAN YOUR PEER DISTRICTS JUST LOOKING AT YOUR AT YOUR TAXES AND THEN ON STATE AID AS WELL, YOU'RE LESS THAN AND BASED ON THE WAY THE FORMULA WORKS WITH STATE AID IF YOU WERE TO PASS THE V A T. E IT WOULD ALSO BRING IN ADDITIONAL STATE AID MONEY IN ADDITION TO THE PROPERTY TAXES, SO THAT WOULD HELP OFFSET THAT, OKAY. OKAY AND OBVIOUSLY SOME OF THAT'S FEDERAL BECAUSE OF CORRECT AND YOU DON'T HAVE THAT BECAUSE YOU DON'T HAVE THE ECONOMICALLY DOESN'T HAVE THAT POPULATION. OKAY THANK YOU FOR THAT CLARIFICATION, AND I WOULD ADD YOU ALL MAY RECALL AS WE WERE GOING THROUGH THE PROCESS OF SHARING INFORMATION ABOUT WHAT OUR PEER DISTRICTS HAVE DONE RELATIVE TO GOLDEN AND COPPER PENNIES. A NUMBER OF DISTRICTS AROUND US ALREADY HAVE THOSE GOLDEN AND COPPER PENNIES AND SO ON THE LOCAL SIDE, AS WELL AS A PORTION OF THE STATE SIDE TO A LESSER DEGREE. THAT'S PART OF THE REASON OUR REVENUE PER STUDENT ON LOW LOCAL MM NO TAXES IS BELOW THOSE PEER DISTRICTS. IT'S NOT THAT THEY'RE GENERATING MORE PER STUDENT AS THEIR TAX RATES ARE HIGHER, ALLOWING THEM TO COLLECT THAT. RIGHT OKAY, RIGHT. THANK YOU.AND THEN JUST ONE QUESTION AND, UM, SELENA, THIS ISN'T FOR YOU. THIS IS FOR STAFF REALLY IS, UM , WHILE WE LOOK VERY MUCH IN LINE ALMOST WITH THE SPECIAL EDUCATION POPULATION OF OUR PERIOD DISTRICTS, WE ARE SLIGHTLY ABOVE IT. YET WE ARE THE LOWEST, UM IS. AM I AM I READING THIS? NO, NO, NO. THIS IS THE PERCENTAGE ON SLIDE NINE. THIS IS THIS SHOWING ME IS THIS JUST SHOWING ME THE OUR PERCENTAGE OF SPAN? OR SPENDING . THIS IS JUST THE THIS IS JUST THE PERCENTAGE OF STUDENTS THAT ARE OKAY, SO I'M I WORKED THAT OUT MYSELF. THANK YOU. SORRY ABOUT THAT. HMM. THANK YOU, MR HANNAN. DO WE HAVE ANY QUESTIONS? HMM UM, I HAVE COUPLE OF QUESTIONS. SO IF WE PUT IT IF YOU CAN BRING PUT UP THE SLIDES 12. HMM SO, ACTUALLY, THIS IS NOT A QUESTION, BUT I JUST WANT TO CONFIRMATION BECAUSE I DID ASK THIS QUESTION, BUT I FEEL IT'S IMPORTANT FOR THE BOARD. TO KNOW THIS. SO IF YOU LOOK AT THE CHART, THERE IS YELLOW BAR, WHICH IS GENERAL ADMINISTRATION . AND THEN THERE IS ORANGE BAR, WHICH IS INSTRUCTIONAL AND A SCHOOL LEADERSHIP. SO I DID ASK AND I JUST WANT TO CONFIRM, UM, THE YELLOW BAR. IT'S SHOWING THE ADMINISTRATION STAFF THAT'S THEY ARE NOT ON CAMPUS. THEY DON'T WORK ON THE CAMPUS AND THEN THE ORANGE ONE IS THIS STAFF. THEY WORK ON CAMPUSES THAT HOW THAT'S HOW DEPRECIATE THAT'S CORRECT.
THE INSTRUCTION AND SCHOOL LEADERSHIP. THE ORANGE BAR IS FOR THOSE ADMINISTRATORS ON THE CAMPUS AND THEN GENERAL ADMINISTRATION IS OUTSIDE, WHICH WOULD BE THIS BUILDING, OR, UM, UM NON CAMPUS PERSONNEL. THAT'S CORRECT. AND IF WE CAN GO GO TO THE NEXT SLIDE, WHICH IS 13. SO THE SO FROM THIS SLIDE, WE CAN WE CAN SEE THE TEACHING STAFF. WE ARE LOWER, RIGHT? WE HAVE 48.
48.1% TEACHING STAFF COMPARED TO THE PIER DISTRICT AVERAGE. SO MY QUESTION ACTUALLY IS THIS IS READY FOR THE FOR THE STAFF. HOW MANY? HOW MANY TOTAL STAFF DO WE HAVE FOR DYNASTY? THE ROUGH NUMBER IS 11 TO 12,000, DEPENDING ON THE TIME OF YEAR THAT WOULD INCLUDE SUBSTITUTES AS WELL. SO WHEN WE DO THIS, UM SURVEY OR YOU KNOW OUT IT WILL DO. WE CAN'T ALL THIS STUFF OR WE ONLY COUNTED THE NOT TO THE SUBSTITUTE. CAN WE CAN WE CAN YOU CLARIFY FOR ME BELIEVE IT'S NOT SUBSTITUTES. I BELIEVE IT'S FULL TIME EQUIVALENTS THAT ARE USED THE FULL TIME EQUIVALENT, OKAY? UM SO ANOTHER QUESTION I HAVE IS TO FOLLOW BOTH MISS MALONE AND MISS HENAN'S QUESTION
[00:25:09]
REGARDING TO THE ECONOMIC DISADVANTAGES STUDENTS SO THAT PART OF REVENUE IT'S COMING FROM THE FEDERAL IS THAT CORRECT? CORRECT SO THE SO YOU'RE ECONOMICALLY DISADVANTAGED FIGURES IMPACTS HOW MUCH YOU GET IN EITHER STATE AID OR ON THE STATE SIDE. UM ESSER TITLE ONE, ETCETERA. SO IT DOES IMPACT. UM THE FEDERAL FUNDING THAT YOU DO RECEIVE AND SO THE BIG THREE GRANTS THAT ARE IMPACTED BY THE POVERTY LEVELS ARE TITLE ONE ESTHER AND THEN CHILD NUTRITION , WHICH IS BASED ON GET REIMBURSED. BASED ON THOSE CHILDREN THAT QUALIFY FOR FREE AND REDUCED MEALS. YES SO, UM SO HERE HERE IS HERE IS THE THING JUST FOR PEOPLE PUT OUT THERE FOR THEM THOUGHTS. UM WELL, I LOOK UP AT KATIE'S. I THINK THEY ARE LOWER THAN OURS THEIR PERCENTAGE RIGHT SO TO MEET THIS PERCENTAGE, UM THE ECONOMIC DISADVANTAGES STUDENT POPULATION TO ME THE NUMBER. I KNOW IT'S A LOWER THAN OUR PEER DISTRICT BY STILL TO MEET ITS HIGH. UM, JUST WHEN I LOOK AROUND OUR NEIGHBORHOOD, SO I WANTED TO ASK THE STAFF ABOUT DR WAY BACK. I THINK THEY HAVE THE ANSWERS TO WEIGH THE PROCESS WHEN PARENTS WERE STUDENTS APPLY. UM. DO WE HAVE A MONITORING SYSTEM? OR CHECKING SYSTEM TO CONFIRM THEIR STATUS. THE ANSWER TO THAT QUESTION IS, YES, THE STUDENTS WHEN THEY COMPLETE THE FREE AND REDUCED MILL APPLICATION THAT HAS ENTERED INTO OUR STUDENT LUNCH TRACKING SYSTEM THAT IS ALSO SENT OVER INTO SKYWARD. AND SO THERE'S A TRACKING. IF YOU'RE ASKING IF THERE'S A VERIFICATION OF DOES THAT STUDENTS SPECIFICALLY QUALIFY WERE REQUIRED TO AUDIT 3% OF THE APPLICATIONS. TO VERIFY THE INCOME. THE OTHER 97% ARE NOT REQUIRED TO BE AUDITED BY USDA RULES. THANK YOU FOR THAT.ANSWER. THANK YOU. THANK YOU. MISS MALONE. YES THANK YOU. PRISON TODAY. THOSE ARE GOOD QUESTIONS, AND I JUST WANT TO FOLLOW UP WITH ONE RELATED TO THAT SPECIFICALLY SURROUNDING THE TITLE FUNDS AND THE FEDERAL FUNDING. OUR FUNDING FOR THOSE STUDENTS. IS IT SPECIFICALLY FROM THE CAMPUSES THAT ARE DESIGNATED AS TITLE ONE? OR IS THIS BASED ON THAT APPLICATION, SPECIFICALLY. AND THAT COULD BE DISTRICT WIDE AT ANY CAMPUS RIGHT IT. IT'LL BE SO TITLE ONE.
IT'LL IF YOU WERE I'M IMAGINING YOUR TITLE. ONE APPLICATION. THERE'S CAMPUSES AS WELL. THAT WILL HELP WITH THE ALLOCATION OF IT, BUT IT IS BASED ON THE POVERTY LEVELS IN THE REGION, SO THEY DON'T LOOK AT, UH, CAMPUS A IS GOING TO GET SO MUCH MONEY, AND THAT'S THE WAY FEDERAL GOVERNMENT WILL AWARD IT. NOW. THE DISTRICT WILL ALLOCATE THAT. BASED ON THIS THE NUMBER OF, UM ECONOMICALLY DISADVANTAGED CHILDREN ON THAT, BUT IT'S BASED ON YOUR POVERTY LEVELS. DISTRICT WIDE. OKAY, SO THEN UH HUH. YEAH IS IT THROUGH THE CENSUS, OR IS IT THROUGH THE FREE AND REDUCED LUNCH APPLICATION, SO THE CHILD NUTRITION IS IMPACTED THROUGH YOUR FREE AND REDUCED THE TITLE . ONE WILL BE THROUGH YOUR POVERTY LEVELS THROUGH THE CENSUS, WHICH WHICH IS IN LINE WITH YOUR ECONOMICS SHOULD BE IN LINE WITH YOUR ECONOMICALLY DISADVANTAGED NUMBERS. AND THEN YOUR ESTHER IS A COMBINATION OF THAT, BUT IT'S ALL BASED ON POVERTY LEVELS IN CHILD NUTRITION IS A DIRECT RESULT OF THOSE INDIVIDUALS THAT QUALIFY FOR FREE AND REDUCED OKAY? AND THEN, UM, BACK TO THE FULL TIME EQUIVALENT LONG TERM SUBSTITUTES . ARE THEY CONSIDERED FTS? NOT IF THEY ARE IF SUBSTITUTE IS IN THE TITLE, AND I'M LOOKING TO GLENDA TO MAKE SURE I SAY THIS QUICKLY IF THEY ARE LISTED AS A SUBSTITUTE, NO, THEY ARE NOT CONSIDERED AN FTE. HOWEVER THE ONES THAT WE JUST RECENTLY BROUGHT TO THE BOARD FOR THE WAIVER. THE INSTRUCTIONAL APPRENTICE. THOSE WILL BE COUNTED AS FTS BECAUSE THERE ARE BENEFITS ELIGIBLE AS A SUBSTITUTE. WHETHER LONG TERM OR OTHERWISE IS NOT OKAY. AND CORRECT ME IF I'M WRONG ON THIS , BUT DON'T WE STILL HAVE QUITE A FEW LONG TERM SUBSTITUTE SERVING OUR KIDS IN CLASSROOMS RIGHT NOW, WHICH WOULD THEN IMPACT AND I MEAN I WOULD THINK THAT THAT WOULD IMPACT THAT RATIO. PERCENTAGE YOU ARE CORRECT IN THAT ASSESSMENT. YES, MA'AM. OKAY AND GRANITE. WE WANT TO FILL THEM WITH PERMANENT TEACHERS. BUT THE REALITY IS IN THE PREDICAMENT THAT WE'RE IN.
CURRENTLY A LOT OF LONG TERM SUBS. ACROSS SO OUR NUMBERS MAY BE BETTER. THANK
[00:30:02]
YOU. THANK YOU FOR THE PRESENTATION. I'M SORRY. I DIDN'T CATCH YOUR NAME. SELINA'S SELINA. THANK YOU. THANK YOU, PRESIDENT. THANK YOU FOR BEING HERE TONIGHT. AND. SO NOW WE'RE GOING TO MOVE ON TO THE NEXT ITEM, WHICH IS REVEALED ITEM SO FIRST EIGHT A IS REGARDING TO THE MEETING MINUTES. DO WE HAVE ANY DISCUSSION? SEEN ON GOING TO MOVE TO THE NEXT ONE, WHICH IS[8.B. Policies CKC (Local), EIF (Local), FC (Local), and FEC (Local): Consideration and approval of proposed revision of the following local policies: 1. CKC (Local) - Safety Program / Risk Management: Emergency Plan 2. EIF (Local) - Academic Achievement: Graduation 3. FC (Local) - School Attendance Areas 4. FEC (Local) - Attendance: Attendance for Credit]
EIGHT B. AH, THE POLICY. DO WE HAVE ANY DISCUSSION? THE FIRST ONE IS SEE CASEY LOCAL SAFETY PROGRAM RISK MANAGEMENT. EMERGENCY PLAN. MR HAMILTON'S YES. THANK YOU, MR WILBANKS. DO YOU MIND GIVING US A LITTLE SUMMARY OF THESE? CERTAINLY THANK YOU FOR YOUR FIRST POLICY . SEE, CASEY LOCAL. THESE REVISIONS ARE FOR TWO REASONS. FIRST OF ALL, YOU HAVE A NEW PROVISION IN THE EDUCATION CODE, WHICH REQUIRES OUR EMERGENCY OPS PLAN TO INCLUDE TRAIN DERAILMENT. JUST TO BE CLEAR. OUR EMERGENCY OPS PLAN ALREADY INCLUDES THAT THIS IS A MATTER OF MAKING SURE OUR POLICY ALIGNS WITH THOSE REQUIREMENTS WERE CATCHING UP THERE. AND THEN WE ALSO ARE SIMPLIFYING POLICY PROVISIONS SO THAT AS THESE INCREASINGLY UM AS AS SAFETY PROVISIONS FROM THE STATE CONTINUE TO COME IN AND ARE SHIFTED AND CHANGED MOST RECENTLY ABOUT HOUSEHOLD THREE THAT THESE PROVISIONS DON'T HAVE TO BE UPDATED EVERY TIME WE GET A NEW INTERPRETATION OR A NEW RULE. THE EXAMPLE OF THAT WOULD BE, UM, UM, OUR POLICY SPECIFICALLY INCLUDE OR PREVIOUSLY SPECIFICALLY, INCLUDED ARE STANDARD RESPONSE PROTOCOL AND LAID THAT OUT, WORD BY WORD WILL WIN THAT ADJUSTED. THAT SENSE HAS BECOME OUT OF DATE AND SO THOSE TYPES OF DETAILS WE ARE RECOMMENDING THAT WE MAKE THIS POLICY A LITTLE MORE LONG LASTING THROUGH SOME OF THOSE CHANGES. AND THAT'S C K C. LOCAL. THANK YOU, MR WILL[8.C. International Student Travel: Consideration and approval of international travel during the summer of 2024 by Clements High School and Travis High School students. Students can participate in the 2024 German-American Partnership Program (GAPP) in Germany.]
BANK. UM, THANK YOU, MR HAMBLETON. I DON'T SEE ANY OTHER QUESTIONS. WE'RE GOING TO MOVE ON TO NEXT POLICY. E I F LOCAL ACADEMIC ACHIEVEMENT GRADUATION POLICY. UM MR WILL BANK CAN YOU GIVE US A SUMMARY, PLEASE? WE HAVE TO CHANGE IS HERE PRIMARILY YOUR FIRST CHANGE. AND THIS BEGINS ON PAGE 65 OF YOUR BOARD BOOK IF YOU'RE KEEPING UP THERE'S SOME OUTDATED PROVISIONS REGARDING OUR GRADUATION PROGRAMS, SPECIFICALLY THOSE THAT WERE PRIOR TO 2014 AND 2015 . THOSE PROVISIONS ARE BEING REMOVED SINCE THEIR OUTDATED AND THEN WE'RE ADDING SOME CLARITY REGARDING THE RECENT REQUIREMENT THAT ALL GRADUATING STUDENTS COMPLETE THE FAFSA OR THE TEXAS EQUIVALENT OF THE FAST TO THERE'S SOME ADDITIONAL KIND OF GUIDANCE THAT IS BEING ADDED WITH THAT REQUIREMENT. THANK YOU, MR WILL BANK I DON'T SEE ANY QUESTIONS. WE'RE GOING TO MOVE ON TO NEXT ONE, WHICH IS THE LOCAL IT'S REGARDING SCHOOL ATTENDANCE SEE AREAS. DO WE HAVE ANY DISCUSSION OR MR WILL BANK FOR SURE. FC LOCAL YOU HAVE MORE SUBSTANTIVE REVISIONS THAN THE OTHER POLICIES AND THIS POLICY WAS REVISED. MAINLY YOUR PREVIOUS PREVIOUSLY WORKED THROUGH THIS POLICY WITH BOUNDARY CHANGES REGARDING CRAWFORD HIGH SCHOOL, AND AS WE WORKED THROUGH THAT POLICY, WE REALIZED THAT THERE WERE SOME PIECES OF THAT POLICY THAT NEEDED TO BE ADJUSTED AND SO STAFF AND THE POLICY COMMITTEE REVIEWED THAT AND HAVE SINCE REVISED A SIGNIFICANT PORTION OF THIS POLICY. TO MAKE IT MORE FRANKLY WORKABLE WITH THE WAY THAT WE'VE BEEN OPERATING AT THIS POINT HMM. THANK YOU, MR WILL BANK MISS MISS MALONE. YES IT'S NOT SPECIFICALLY THIS POLICY, AND I'M TRYING TO USE MY EYES TO SEE THE ONE THAT I'M LOOKING FOR. BUT, UM THIS IS A POLICY ON TRANSFERS. THIS IS THE POLICY REGARDING SCHOOL BOUNDARY CHANGES, RIGHT? I KNOW THAT ONE SCHOOL BOUNDARY CHANGES. BUT WHAT IS THE POLICY REGARDING TRANSFERS CALLED REGARDING TRANSFERS? WE HAVE FDA AND F D B ARE THE TWO REGARDING TRANSFERS . AND THE REASON I'M ASKING. THIS IS BECAUSE ACTUALLY RIGHT NOW THEY'RE MEETING JUST STARTED . UM MISSOURI CITY CITY COUNCIL JUST STARTED THEIR MEETING AND REGARDING THE HARMONY SCHOOL.AND TO BE. HONEST I'M PRETTY FRUSTRATED THAT THOSE POLICIES HAVE NOT BEEN BROUGHT TO US.
MISS MALONE. JUST EXCUSE US BECAUSE WE ALREADY UM ACTUALLY, AT THE BEGINNING OF THE MEETING
[00:35:05]
BEFORE YOU GOT HERE WHEN THE POLICY COMMITTEE DID UPDATE, UM, WE ALREADY HAVE AN ANSWER FOR YOUR QUESTION FROM LAST MEETING , AND SO I JUST WANTED YOU TO KNOW. WAIT WE HAD THE UPDATE REGARDING TO THAT QUESTION YOU BROUGHT UP TO RESPECT CAN YOU PLEASE SHARE? THEN WHAT IS THE ANSWER AGAIN? MS MARTINEZ, PLEASE MISS MALONE. WHAT I SHARED WAS WERE. AS YOU RECALL.THE BOARD APPROVED A VENDOR FOR OUR STRATEGIC PLANNING PROCESS, AND WE'RE ENGAGING WITH ENGAGED TO LEARN. AND PART OF THAT PROCESS IS EXTENSIVE COMMUNITY ENGAGEMENT AND FEEDBACK AND BRINGING BACK TO THE BOARD THE THINGS OF CONCERN OR INTEREST THAT OUR COMMUNITY PROVIDES DURING THAT PROCESS, THAT WE WOULD THEN, UM, WORK INTO THE STRATEGIC PLAN OVER THE NEXT 3 TO 5 YEARS AND LEADING DIVISION 2030. SO WE EXPECT THAT WITH THE FEEDBACK OF THE COMMUNITY, MANY THINGS WILL COME THAT WE WILL NEED TO BE WORKING ON IN ONE OF WHICH WOULD BE THE DESIRES OF THE COMMUNITY OR THE HOPES THAT WE MIGHT HAVE, UM MORE CHOICE AND THEN WE WOULD BE ABLE TO WORK THROUGH THAT BEGINNING, OF COURSE WITH POLICY WORK. OKAY, SO WHAT'S THE TIMELINE ON THAT? BECAUSE THAT'S THE ONLY THING I'M LOOKING FOR. THE TIMELINE ON THE STRATEGIC PLANNING IS, UM, OVER THE NEXT WHAT TWO OR THREE MONTHS SO THAT WE CAN BRING TO THE BOARD. BY MAY THE STRATEGIC PLAN WITH I BELIEVE THREE TOUCH POINTS WITH THE BOARD ALONG WITH ALL OF THE COMMUNITY ENGAGEMENT . MY FEAR IS BOARD THAT THIS WAS BROUGHT UP SEVERAL MONTHS AGO. AND THAT THEY ARE MEETING AGAIN TONIGHT AFTER WE HAD WAITED AND HAD CONVINCED THEM TO VOTE IT DOWN, AND I HOPE AND PRAY THEY VOTED DOWN AGAIN, HOWEVER. WITHOUT THAT POLICY. I DON'T SEE HOW WE'RE GIVING PEOPLE CHOICE.
AND SO I WILL REPEAT THAT I AM DISAPPOINTED. THANK YOU, MISS MALONE. SO MR HANNAN. UM MR HAMBLETON CAN AND MR WILBANKS CAN HELP MY MEMORY HERE. BUT I ALSO BELIEVE I HEAR AND I THANK MS MARTINEZ FOR HER, UM, EXPLAINING THAT AGAIN, BUT I BELIEVE THIS IS ON OUR WORK LIST FOR THE POLICY COMMITTEE. AND SO IF I'M NOT MISTAKEN, THE POLICY COMMITTEE YOU CAN LOOK AT THAT POLICY. BEFORE, UM. YOU KNOW, WE CLEARLY WOULD LOVE TO SEE THE COMMUNITY INPUT, BUT THE POLICY COMMITTEE CAN CAN LOOK AT THAT BEFORE. IF I MAY ADD THAT POLICY HAS BEEN ON THE WORK LIST CONSISTENTLY CONSISTENTLY SINCE YOUR TIME ON THE POLICY COMMITTEE, MS MALONE AND IT HAS BEEN REVIEWED AT LEAST A COUPLE OF TIMES BY THE COMMITTEE IN IN THAT TIME PERIOD. AND SO IT IS.
IT IS. A PRIORITY POLICY ON THAT LIST. I WILL. I WILL ADD TO THE SPECIFIC POLICIES ARE NOT ON THE AGENDA FOR DISCUSSION. I THINK THE AGENDA ITEM REGARDING POLICY COMMITTEE UPDATE REPORT COVERS SOME OF THIS DISCUSSION, BUT I JUST WANT TO CAUTION THE BOARD ABOUT GOING TOO DEEP INTO THESE SPECIFIC POLICIES. THANK YOU, MR WILL BANK SO WE'RE GONNA MOVE ON TO AND ALSO THANK YOU FOR THAT REMINDER, SO WE'RE GOING TO WAIT A STATE WITH OUR AGENDA ITEM. AH SO NEXT POLICY WILL BE F E. C LOCAL. ITS ATTENDANCE. ATTENDANCE FOR CREDIT. MR WILBANKS, CAN YOU DEAL MINDS TO GIVE US A SUMMARY? SO THIS POLICY THERE ARE THREE REASONS FOR THIS CHANGE COMING TO YOU.
NUMBER ONE IN 20 TO 2021. THERE WAS A LEGISLATIVE CHANGE. THAT ALLOWED AN EXCEPTION TO WHAT WE CALL THE 90% ATTENDANCE RULE. AND SO WE NEEDED TO INCORPORATE THAT EXCEPTION INTO OUR POLICY LANGUAGE. THAT WAS NUMBER ONE NUMBER TWO. WE INCORPORATED. WE WANTED TO MAKE MORE CENTRAL THE EMPHASIS ON A STUDENT'S MASTERY OF THE CURRICULUM WHEN THESE COMMITTEES ARE REVIEWING A STUDENT'S ATTENDANCE, AND WHETHER OR NOT THEY SHOULD RECEIVE CREDIT FOR THAT COURSE, AND SO SOME OF THOSE CHANGES ARE RELATED TO MAKING THAT MORE CENTRAL. AND CONSISTENCY WITH OTHER POLICY LANGUAGES. SO THERE YOU SEE A LOT OF ADDITIONS AND A LOT OF REMOVALS, BUT A LOT OF THOSE ARE SHIFTING AROUND OF THE LANGUAGE INTO, UM DIFFERENT PORTION OF THE POLICY. THANK YOU, MR WILL BANK AND I DON'T SEE ANY COMMENTS OR QUESTIONS, SO WE'RE GOING TO MOVE ON TO NEXT ONE, WHICH IS ITEM EIGHT C REGARDING TO INTERNATIONAL STUDENT TRAVEL TO THE BORDER. DO WE HAVE ANY QUESTIONS ON THIS ITEM, SAYING NOW WE'RE GOING TO MOVE TO THE NEXT ONE. THE BUDGET
[00:40:02]
AMENDMENT. DO WE HAVE ANY QUESTIONS? A TWO D. SEE NOW WE'RE GOING TO MOVE TO NEXT. 1[8.E. Review of proposed expenses that exceed $50,000]
80 E WHICH REVEALED PROPOSED EXPANSE THAT YOU CAN SEE THE 50,000 MORE. SO THE FIRST ONE IS EIGHT E ONE, WHICH HE IS A JOCK FOR DEMOLITION. DO WE HAVE QUESTIONS? OR COMMENTS. FROM THE BOARD. UM OKAY, I HAVE SOME QUESTIONS. NOBODY ELSE SO I'M NOT SO SURE. I DON'T SEE CAROLINA IS HERE. I'M NOT CAROLINE. RIGHT THERE. SO I FIRST OF ALL, CAN YOU HELP ME UNDERSTAND A COUPLE OF THINGS? UM, REGARDING TO THIS ITEM. SO IF I OKAY, CORRECT ME IF I'M WRONG, BUT THIS ONE WAS THE ONE THE BOARD APPROVED BACK IN APRIL FOR THE SAYING THEY ARE IS THAT CORRECT? THIS IS THIS. THE ONE. ALL RIGHT. UM SO THE BOARD APPROVED IN JUNE JUNE 26 PROVED THAT THE METHOD OBVIOUSLY AND THEY ARE IN APRIL AND THEN WE PROVED THAT THE SEYMOUR CONTRACTOR IN JUNE CONTRACTOR IN JUNE, SO THAT IS WHERE WE BEGAN NEGOTIATIONS WITH THE SAME OR RIGHT AFTER THE BOARD APPROVED AND SO WHAT WE'VE BEEN DOING THE LAST FEW MONTHS. SO SORRY. I WANT TO CLARIFY. I FEEL I THOUGHT AWAY PROVED THE DOMESTIC DELIVERY METHOD IN APRIL AND THEN WE APPROVE THE COUNT THE METHOD. WE PROVED THE METHOD OF C M A. R IN APRIL, AND THEN YOU SENT OUT TO THE R F Q. AND THEN WE PROVED THAT THE CONTRACTOR FOR AND UH CM ER IN JUNE. IS THAT CORRECT? OKAY? SO I JUST WANNA BE ON THE SAME PAGE WITH YOU. THANK YOU. THAT'S CORRECT, OK? NO I MEAN I HAVE. THAT'S JUST THE BEGINNING. IT'S NOT FINISHED. SORRY SO, UM SO, BUT THIS ONE EATS BECAUSE THE REASON YOU COME TO THE BOARD, IS IT BECAUSE WE TERMINATE THE CONTRACT WITH THE CMR CONTRACTOR ? CAN YOU GIVE US CAN YOU GIVE US SOME INFORMATION? REGARDING TO THAT. ALRIGHT. SO AFTER THE BOARD APPROVED THE CONTRACTOR IN JUNE, WE BEGAN NEGOTIATIONS WITH THE CONTRACTOR. UM SO WE BEGIN WORKING WITH HIM ON PRICING AND IN CLAUSES IN TERMS FOR THE CONTRACT, AND SO THAT IS REALLY WHAT WE HAVE BEEN DOING FOR THE LAST THREE MONTHS. WE JUST CEASE NEGOTIATIONS WITH THE TOP RANKED A CONTRACTOR THAT THE BOARD HAD APPROVED. WE WERE TOO FAR APART FROM FROM GETTING TO AN AGREEMENT IN IN OUR CLOCK HAS BEEN TICKING. AND SO, UM THE NEXT BEST OPTION FOR THE DISTRICT IS TO START THE DEMOLITION WITH A JOCK CONTRACTOR WHILE WE NEGOTIATE WITH THE SECOND BEST SEYMOUR SO THE SECOND BEST RANKED CONTRACT , UM WE WILL BEGIN NEGOTIATIONS WITH THEM IN AN EFFORT TO MAINTAIN SCHEDULE SO THAT WE CAN OPEN THE BUILDING AS AS ESTABLISHED FOR 2025. THANK YOU . I SAW MR HAMBLETON HAVE A QUESTION. I WILL ASK MR HAMPTON TO ASK THE QUESTION. MR HAMILTON'S THANK YOU. I WAS JUST GONNA ASK AS YOU EXPLAIN THAT, SO WOULD YOU SAY WE'RE STILL ON SCHEDULE FOR THAT OPENING? DESPITE THIS DELAY, I GUESS CORRECT SO IF THE BOARD APPROVES THE DEMOLITION OF THIS BUILDING WITH A JOCK CONTRACTOR, WHILE WE ARE DEMOLISHING THE BUILDING, WE ARE ABLE TO NEGOTIATE OR AT LEAST ATTEMPT TO NEGOTIATE WITH THE SECOND BEST SEYMOUR SO THAT WE CAN MAINTAIN THAT SCHEDULE, AND AS SOON AS THE BUILDING IS DEMOLISHED, WE WOULD BE READY TO START CONSTRUCTION WITH THE CMR. THANK YOU. MR HAMILTON'S 11 OF THE QUESTIONS. SORRY SO WE HAVE SO ADAM, THIS IS KIND OF COMBINING TWO OF THE DIFFERENT AGENDA ITEMS A LITTLE BIT SO NUMBER ONE AND NUMBER 10. I BELIEVE IT IS. ARE THE TWO SCHOOLS THAT WERE DOING THE SIMILAR PROCESS WITH SO, BUT WE'RE I REMEMBER CORRECTLY. WE WERE KIND OF TAKING THE SAME APPROACH WITH BOTH CAMPUSES. BUT THIS LOOKS LIKE A DIVERGENCE TO WHERE WE'RE USING ONE APPROACH WITH ONE OF THE TWO REBUILDS OF ELEMENTARY SCHOOLS. SO CAN YOU KIND OF EXPLAIN THE DIFFERENCE? PLEASE CORRECT. AND SO FOR MISSION BAND. WE WERE SUCCESSFUL . WE WERE ABLE TO SUCCESSFULLY NEGOTIATE THE CONTRACT AND THE PRICE. FOR THE FIRST GMP. SO IT WAS OUR HOPE THAT WE WERE GOING TO BE ABLE TO DO THE SAME FOR BRIAN GATE. UM AND SO WE ARE MOVING FORWARD WITH MISSION BEND WITH THE INITIAL APPROACH AS AS WE WERE ABLE TO SUCCESSFULLY NEGOTIATE. FOR BRYER GATE AS WE CEASE NEGOTIATIONS JUST A FEW[00:45:02]
DAYS AGO, OUR NEXT BEST APPROACH TO CONTINUE TO MOVE THE PROJECT ALONG AS TO DEMO WITH A SEPARATE CONTRACTOR WHILE WE NEGOTIATE WITH THE SECOND BEST, SEYMOUR, THAT MAKES SENSE. THANK YOU.THANK YOU, MR GARCIA. MHM. MHM THANK YOU. THAT WAS I WAS JUST CURIOUS BECAUSE YOU SORT OF ANSWERED MY QUESTION. WHEN YOU WAS I WAS GOING TO ASK ABOUT THE OTHER METHODS, BUT I WAS CURIOUS IF IT HAD ANYTHING TO DO WITH THE TIMELINES BECAUSE THE TIMELINES THAT ORIGINALLY SEEMED VERY SQUEEZED, SO MAYBE DON'T WANT TO GET THEMSELVES INTO A SITUATION WHERE THEY COULDN'T MEET THOSE DEADLINES AND THEN THE COST SORT OF FALLS BACK ON THEM. BUT, UM AND WE CAN. WE CAN TALK ABOUT THAT OFFLINE. BUT I WAS CURIOUS ABOUT THAT. AND THAT AS WELL. SO THANK YOU. GOOD QUESTION. THANK YOU, MR GARCIA. YES DOCTOR? WAY BACK. THANK YOU . I JUST WANTED TO SHARE THAT SOMETHING OF THIS NATURE AND HAVING TO TERMINATE A CONTRACT IS VERY UNUSUAL. I MEAN, WE DON'T NORMALLY HAVE THIS HAPPEN . AT LEAST I HAVEN'T SEEN IT. AND, UM, I REALLY JUST WANT TO STOP FOR A MOMENT AND LET THE BOARD KNOW THAT HOW MUCH I APPRECIATE THE DESIGN AND CONSTRUCTION TEAM. AND OUR LEGAL AND OUR FINANCE DEPARTMENT AS THEY WOULD KEEP ME BRIEFED, AND, UH KEEP US ALL UNDERSTANDING NEGOTIATIONS, AND THEY TRULY WORKED IN THE BEST INTERESTS OF FORT BEND GSD AND WE CANNOT SIGN CONTRACTS THAT PEOPLE ARE WANTING TO DO THINGS THAT WE DO NOT FEEL SERVE OUR SERVE OUR DISTRICT WELL, SO I JUST WANT TO LET EVERYONE KNOW THAT WHILE IT'S SOMEWHAT OF A SETBACK, I THINK THEY HAVE REALLY COME UP WITH A PLAN B TO MOVE US FORWARD AND I JUST WANT TO. I WANT TO THANK THEM FOR THAT, BECAUSE WE RELY ON THESE EXPERTS TO REALLY LOOK AT THE DEVIL IN THE DETAIL ON THESE CONTRACTS. AND SO THANK YOU. THANK YOU, DOCTOR. WAY BACK . IF YOU DON'T MIND. I STILL HAVE A COUPLE OF QUESTIONS. UM SO. SO OKAY. AS EVERY EVERYONE KNOWS I'M IN THE REAL ESTATE BUSINESS, SO I JUST I'M JUST CURIOUS. I WANTED TO KNOW.
OBVIOUSLY, I DON'T KNOW ANYTHING ABOUT BUILDING A SCHOOL, BUT MY QUESTION WILL BE THERE. SO IF I HAVE A CLIENT THEY WANTED TO BUILD A NEW HOUSE. RIGHT SO WE GO TO THE ARCHITECT ORIGIN. WE GO TO THE ARCHITECT FOR DESIGN, AND THEN WE GO TO CONTRACTOR CONSTRUCTION CONTRACT FOR THE PRICING. SO UM, SOMETIMES THE CLIENT HAS A BUDGET LIKE AS WE HAVE A BUDGET FOR BUILDING THE SCHOOL, AND THEN WE'LL GO TO THE ARCHITECT. AND THEN THEY THEY LIKE THE DESIGN. UM AND THEN WE'LL GO TO THE CONSTRUCTION. YOU REALIZE BASED ON THE DESIGN THE IT'S GOING TO BE OVER THE BUDGET RIGHT SO THEY WILL MODIFY THE DESIGN. SO FOR ME, I THINK I ASK A LOT OF QUESTIONS BACK IN APRIL REGARDING TO THE C M A R PROCESS. WHY WE CHOOSE SAM ER FOR THIS FOR THIS SCHOOL BECAUSE THE COMPLICATION AND A LOT OF FACTORS INTO IT. UM. SO MY QUESTION IS THIS UP TO TODAY? I KNOW WE'RE TURNING THE QUESTION CONTRACT, AND I BELIEVE I TRUST DR WAY BACK IS FOR THE BEST INTERESTS OF FOUR DYNASTY. BUT MY QUESTION IS, HAS THIS C M A R CONTRACTOR HAS DONE ANY WAS IT CALLED PRECONSTRUCTION? CONSULTATION WORK. HAVE THEY DONE ANYTHING FOR US OR WHAT? WHAT? WHAT IS? YEAH. SO, YES, UM , THE THERE'S DEFINITELY NO CONSTRUCTION ACTIVITIES HAPPENING WHEN WE HAVE BEEN WORKING WITH A CONTRACTOR ON IT'S NOT ONLY THE NEGOTIATION OF THE CONTRACT AND THE CLASSES THAT GO WITH IT, BUT ON ON PRICING, RIGHT, UM BECAUSE FOR THE BOARD TO APPROVE A GMP THAT WE WOULD PRESENT HAS TO BE, OF COURSE, WORKED OUT A NEGOTIATED AHEAD OF TIME. AND SO WE HAVE BEEN WORKING WITH THEM, AND THERE WILL BE A PORTION OF THE PRECONSTRUCTION SERVICES THAT WE WILL HAVE TO PAY. FOR THE SERVICES PROVIDED TO DATE, HOWEVER. IT IS DEFINITELY NOT MUCH IN IN THE OVERALL SCHEME OF THINGS, RIGHT? UM ARE YOU AND I DON'T HAVE THE EXACT NUMBERS, BUT I BELIEVE IT'S CLOSE TO. YOU KNOW, THE FIRST PHASE WAS UP TO $15,000. AND SO THERE COULD BE SOME COSTS ASSOCIATED WITH THE EFFORTS THAT THEY PUT IN UP TO NOW UP TO WHEN WE TERMINATED THE CONTRACT, BUT BUT NO CONSTRUCTION ACTIVITIES WHATSOEVER. THANK YOU, BECAUSE THAT'S ALSO I THINK THE REASON I'M ASKING BECAUSE ACTUALLY, IT'S VALUABLE SERVICE TO US, TOO, BECAUSE I BASED ON MY UNDERSTANDING THEY WORK SIDE BY SIDE WITH ARCHITECT COMPANY RIGHT, SO THEY KIND OF ALSO DO THE ESTIMATE COST. UM FOR US AS WELL BEFORE THE THEY PROVIDED THE GMP AND ALL THAT. SO IS THAT IS THAT MY UNDERSTANDING? CORRECT THAT IS CORRECT. WHEN YOU WHEN YOU GO THROUGH, SEYMOUR, UM CONTRACT. THE APPROACH IS COMPLETELY DIFFERENT . IT IS MORE OF A TEAMWORK WHERE THEY'RE WORKING SIDE BY SIDE
[00:50:04]
WITH THE ARCHITECT. THEY ARE REVIEWING DRAWINGS ALONG THE WAY THEY ARE PROVIDING FEEDBACK.THEY ARE PRICING ITEMS. THEY'RE LETTING THE ARCHITECT NO IF THEY SEE AN INCREASE ON THE COST OF CERTAIN MATERIAL AND RECOMMENDING DIFFERENT MATERIALS , THEY'RE THEY'RE HIGHLIGHTING ANY GAPS THAT THEY MAY SEE IN THE DRAWINGS, AND IT IS DEFINITELY A PARTNERSHIP, OKAY? THANK YOU. SO I PROMISE THIS LAST QUESTION BASED ON YOUR EXPERTISE, SO I SO WHERE AT THIS STAGE BASED ON YOUR EXPERTISE? YEAH WHAT IS THE ADVANTAGE OR DISADVANTAGE? CONTINUING USE THE SECOND SEMI ARE VERSUS TO CSP. SO THE BIG THE BIG DRIVER HERE IS YOUR SCHEDULE. WE CAN DEFINITELY WAIT UNTIL WE COMPLETE THE DRAWINGS. 100% WE CAN GO BIT THE DRAWING CSP IN BUILD THE BUILDING, BUT YOU WILL NOT GET IN IN THE FALL OF 2025. THE EARLIEST YOU WILL BE ABLE TO OPEN THE BUILDING. IT'S THE FALL OF 2026. SO I MADE MY MAYBE UNDER MISS READ SOMETHING, BUT SO I THOUGHT OF THIS JOG WORK RIGHT? IT'S GOING TO TAKE A FEW MONTHS. IS THAT CORRECT? SO IF WE PROVE AND TRYING TO UNDERSTAND WHAT WE'RE TRYING TO PROVE, LIKE IF WE PROVE THIS, JOCK, UM CONTRACT SO. THE DEMOLITION WILL TAKE A COUPLE OF MONTHS IS THAT IS THAT RIGHT? SO 10, WEEKS AND WEEKS, OKAY, SO DURING THAT TERM WORKS. IF SO, WE'RE GOING TO AT THE SAME TIME WE'RE GOING TO SEND OUT THE R F Q. FOR THE SECOND CM, ER OR OR WE DON'T WE JUST AUTOMATICALLY TO THE SECOND CML AUTOMATICALLY GO TO THE SECOND BEST, UM, OUT OF THE R F Q THAT THAT WE ISSUED , SO WE'RE NOT GONNA TRY TO SWITCH TO CSP. NOT AT THIS TIME . THIS TIME. I BELIEVE THAT THE BEST APPROACH RIGHT NOW IS TO DEMO THE BUILDING WITH THE JOCK AND NEGOTIATE WITH THE SECOND.
SEYMOUR WE'VE ALREADY EVALUATED THEM. WE ALREADY KNOW WHAT THEY OFFER. UM THEY ARE A VERY GOOD CONSTRUCTION COMPANY AND IF WE CAN JUST REACH NEGOTIATIONS WITHIN THE NEXT FEW WEEKS, THEN THEY'LL BE READY TO START CONSTRUCTION. AS SOON AS THE BUILDING IS DEMOED, AND SO, WITH THE COMBINED APPROACH, WE WOULDN'T REALLY LOSE ANY TIME. OKAY. THANK YOU FOR YOUR ANSWER . THANK YOU. I APPRECIATE IT. MR HAMBLETON. DO YOU HAVE ANOTHER QUESTION? I JUST WANT TO SAY THANK YOU. FOR EVERYTHING. HOW ARE YOU? HOW LONG YOU'VE BEEN IN FOR IMPORTANT? I SEE NOW. 6.5 6.5 YEARS. AWESOME. THANK YOU PROBLEM. THANK YOU. THANK YOU, MR PRESIDENT FOR CITIES. SORRY.
I FORGOT YOUR NAME. THANK YOU, CAROLINA. I THINK THAT'S A SAFE, SAFER TO GO DOWN TO GET THAT WAY . UM SO NEXT. I DON'T SEE ANY OTHER QUESTIONS. WE'RE GOING TO GO DOWN TO EIGHT E. Q FAITH FACES THREE PROFESSIONAL SERVICE FOR 2023 BONDS AND NON BONDED PROJECTS. DO WE HAVE ANY QUESTIONS OR COMMENTS? SEEN ON WE'RE GOING TO MOVE TO THE NEXT ONE, WHICH IS THE THREE ONLINE REGISTRATION AND PAYMENT SYSTEM. MS HANNAN. SO MY ONLY QUESTION ON THIS, UM. JUST IS THIS PAYMENT SYSTEM GOING TO REPLACE SOME STAFF WHO ARE CURRENTLY DOING THIS? IN THE MANUAL WAY OR DO WE CURRENTLY HAVE A DIFFERENT SOFTWARE? IS THIS THE THIS IS THE TRIAL THE EXTENDED DAY SOFTWARE. CORRECT YES, MA'AM, THAT IS CORRECT. AND OUR DIRECTOR OF EXTENDED LEARNING IS HERE. SHE CAN ADDRESS MOST OF THOSE QUESTIONS. BUT THE SHORT ANSWER IS NO. IT IS NOT REPLACING STAFF. BUT IT IS. I BELIEVE A CHANGE FROM THE EXISTING SOFTWARE VENDOR. BUT I'LL LET HER ANSWER THOSE SPECIFIC QUESTIONS. GOOD EVENING. OKAY SORRY ABOUT THAT.
UM SO, YES, OUR DEPARTMENT CURRENTLY HAS TWO DIFFERENT SOFTWARES THAT WE USE FOR TWO OF OUR, UM, PROGRAMS ARE AFTER SCHOOL PROGRAM AND THEN OUR COMMUNITY EDUCATION PROGRAM, AND SO THIS WOULD BE BRINGING THAT KIND OF UNDER ONE UMBRELLA UNDER ONE REGISTRATION SYSTEM. OKAY NOT REPLACING ANY STAFF, AND SO, UM SORRY, 106. LET ME FIND MY PAGE HERE. SO. AND I'M SORRY. I SHOULD HAVE DONE THE MATH BEFORE. SO THE EXPENDITURES FOR THIS PAST YEAR, THE 270,000. UM IS THIS NEW SOFTWARE THAT'S GOING TO COMBINE THOSE TWO? UM NEEDS COMPARABLE. UM YES, IT IS
[00:55:08]
. SO THERE'S A MONTHLY SOFTWARE COSTS THAT WE WOULD BE PAYING THAT IS SIGNIFICANTLY LOWER THAN THE ANNUAL COST THAT WE PAY CURRENTLY, AND THEN THERE'S A PER TRANSACTION COSTS THAT WE WOULD PAY. THAT IS CONTINGENT BASED ON THE ENROLLMENT AND REGISTRATIONS THAT WE HAVE FOR THE PROGRAM, SO WE HOPE THAT IT'S HIGHER. UM BUT WE DO ANTICIPATE THAT IT WOULD BE COMPARABLE COSTS WITH WHAT WE HAVE BEEN PAYING BASED ON THAT TRANSACTION FEE. OKAY AND IT LOOKS LIKE THE TRANSACTION FEE. SOME OF IT IS BEING ABSORBED BY THE PARENTS. THAT'S CORRECT.IT'S ESSENTIALLY THE TUITION THAT THEY PAY IN IS THEN COVERED. UM OKAY. THANK YOU FOR THE CLARIFICATION. AND SINCE WE'RE ON THE SUBJECT, I WILL ADD ONE OF THE BENEFITS OF THIS SYSTEM IS AND KELLY MAKE SURE NOT GO OFF SCRIPT HERE IS THAT CURRENTLY EACH YEAR YOU HAVE TO RE ENROLL AN AUTOMATIC PAYMENTS . THIS SYSTEM WILL KEEP YOUR INFORMATION ON FILE SO PARENTS DON'T HAVE TO DO THAT EACH YEAR AND SO IT SHOULD MAKE THE PAYMENT PROCESS MORE SEAMLESS FOR END USERS AS WELL. AND THAT'S OUR GOAL. THANK YOU, MR HANNAN. THANK YOU, EVERYONE FOR ANSWERING THE QUESTION, SO WE'RE MOVING ON MR MALONE. SORRY I JUST SAW YOUR NAME. THAT'S OK.
AND YOU ASKED. MOST OF THEM IS HANDED, SO I APPRECIATE THAT, UM, THE ONE QUESTION I HAVE IS ACTUALLY SURROUNDING THAT TRANSACTION FEE OF 2.99% FOR FAMILIES. TWO FAMILIES HAVE TO USE A CREDIT CARD TO YOU KNOW WITH THAT HAS THAT 3% OR COULD THEY ELECT TO USE A DEBIT CARD AND HAVE THAT SAVINGS? OF 3% OR COULD THEY PUT A BANK ACCOUNT ON FILE WITH THIS SYSTEM TO WHERE AGAIN THEY WOULDN'T BE CHARGED A TRANSACTION FEE FOR THE MERCHANT PROCESSING. THAT IS CORRECT. ALL OF THOSE ARE OPTIONS, UM, SO THEY CAN DO IT FROM THE DEBIT CREDIT OR AN A C H OR EVEN WE HAVE SOME THAT USE FLEXIBLE SPENDING WELL, HOLD ON ON THE DEBIT OR THE SO ON THE CREDIT. I UNDERSTAND THAT THERE IS A MERCHANT PROCESSING FEE. MHM BUT IF THEY WERE TO DO DEBIT OR THEY WERE TO DO A CH OR THEY DO, YOU KNOW, PUT THEIR BANK ACCOUNT ON FILE. UM DO THEY ALSO INCUR A I'M JUST GOING TO CALL IT 3% 3% TRANSACTION FEE. NO SO THAT WOULD BE A COST THAT'S ACTUALLY ABSORBED BY THE DEPARTMENT. SO THAT'S PART OF WHAT WE PAY IN OUR MONTHLY EXPENSE. THE PARENTS NOT GOING TO SEE THAT WHEN THEY GO TO CHECK OUT AS A PROCESS, A CREDIT CARD PROCESSING FEED THAT 2.99. THAT'S NOT SOMETHING THAT'S GOING TO BE THERE. JUST GONNA BE PAYING THE TUITION, OKAY? SO LET ME ASK AGAIN, THEN. SO IF A FAMILY PAYS WITH A BANK ACCOUNT, AND THEY ARE NOT CHARGED AT 3% FEE THE DISTRICT IS THEN CHARGED THE 3% FEE OR IS THE DISTRICT PAYING A MONTHLY AMOUNT FOR PROCESSING LIKE, FOR EXAMPLE, AT WORK IF WE USE A CH PAYMENT SERVICES WE PAY FOR USING THE CH BUT IT'S NOT A 3. UM TRANSACTION FEE. THERE'S IT'S A DIFFERENT TAILORED EFFECT THAT IS SIGNIFICANTLY LESS COSTLY THAN THE 3% ON AVERAGE. SO THAT 2.99 IS A PER TRANSACTION FEE THAT WE'RE GONNA BE INVOICE FOR ON A MONTHLY BASIS BY THAT VENDOR. MHM. IS THAT? OKAY? SO I'M GONNA ASK. WELL, AND I GUESS THAT'S WHAT IT IS. SO IS IT GOING TO BE ON AVERAGE IS THAT WE'RE ALL OF THE EXPENDITURES OURS. IT'S SOFTWARE USAGE. PLUS, THEY GET 3% AS WELL ON TOP OF IT. SO THE SOFTWARE COSTS IT'S A MONTHLY SOFTWARE COSTS AT THE DEPARTMENT PACE AND SO THOSE TRANSACTION FEES SO THERE'S THAT SMALL PERCENTAGE OF THE I THINK 39 CENT, UM, TRANSACTION FEE AND THEN ALSO THAT CREDIT CARD PROCESSING FEE. UM BUT THAT'S SOMETHING THAT'S GOING TO BE INVOICED TO THE DEPARTMENT THAT THE PARENTS NOT GOING TO SEE THAT. MHM. WELL. THIS IS IT SOUNDS LIKE IT'S ALREADY A DONE DEAL. I JUST DON'T LIKE THAT THE DISTRICT'S INCURRING A 3% FEE FOR BASICALLY MERCHANT PROCESSING WHEN, ESSENTIALLY THAT THIS COMPANY ISN'T DOING THE MERCHANT PROCESSING SO THEY DON'T HAVE THAT EXPENDITURE THAT THEY'RE THEMSELVES INCURRING TO THEN HAVE THAT PASSED THEIR COST . I GET HAVING THE TRANSACTION FEE OF 39 CENTS. THAT'S NOMINAL.
THAT'S REASONABLE. BUT IF WE LOOK AT OUR TOTAL REVENUE OVER THE YEAR, AND IF FAMILIES WERE PAYING WITH A BANK ACCOUNT FEE, UM THIS ENTITY WHATEVER THEIR NAME IS, UH, WHO ARE THEY? ELADIO DON'T BELIEVE THAT'S FAIR THAT THEY'RE CHARGING US 3% TO DO A CH TRANSACTION. BUT. YOU'RE SAYING THAT'S THE BEST DEAL OUT THERE. I'LL SUPPORT IT. THANK YOU. THANK YOU, MR MALONE.
THAT'S THAT'S A GOOD CATCH. THANK MS HANAN. SO BEFORE WE VOTE ON THIS ITEM DURING THE
[01:00:02]
NEXT MEETING, UM I MEAN, I JUST WANT TO BE CLEAR BECAUSE WHAT WE HAVE IN FRONT OF US AS AN AGENDA ITEM SAYS A TRANSACTION FEE OF 2.99% AND A PAYMENT PROCESSING FEE OF 0.39 IS PAID BY THE PARENT ON EACH TRANSACTION. SO THE WAY IT READS IN MY MIND IS THE PARENT IS PAYING A 3 TO 3% PLUS THIS 0.39. ON EACH TRANSACTION THEY MAKE. BUT I HEAR YOU SAYING THE DISTRICT IS PAYING SO WE I JUST BEFORE WE VOTE ON THIS ITEM. I JUST WANTED TO BE CLEAR. WHAT'S THE TRANSACTION FEE THAT THE PARENT IS PAYING? AND WHAT IS THE TRANSACTION FEE? THAT IS PART OF THE EXPENDITURE THAT THE DISTRICT IS PAYING, AND I CAN CERTAINLY GET THAT CLARIFIED.OKAY THANK YOU. AND ONE LAST THING I THINK I AGREE WITH YOU ON THE CLARITY ON THAT, AND ALSO IF WE CAN GET WHATEVER THE SOFTWARE COSTS ARE FOR THE YEAR OR THE MONTHLY EXPENDITURE, IN ADDITION TO THAT, WHAT IS THE REVENUE THAT FORT BENDS RECEIVING EVERY MONTH TO KNOW WHAT IS ESSENTIALLY 3% OF THAT, OR CURRENTLY, IF YOU ALREADY KNOW YOU DO X PERCENTAGE AND CREDIT CARD PROCESSING, AND WHY AND BANK TRANSACTIONS, SO WE KNOW WHAT WOULD BE ABSORBED BY FAMILIES AND WHAT THE DISTRICT WOULD BE ABSORBING. THAT WOULD BE VERY HELPFUL. THANK YOU CERTAINLY DO THAT. THANK YOU FOR ANSWERING THE QUESTIONS. THANK YOU WERE MOVING ON TO THE NEXT ONE. IT'S A STAFF AND THE STUDENT IDENTIFICATION CARDS. MS HANNAN. YES THANK YOU TO STAFF FOR ANSWERING THE QUESTIONS THAT I ASKED TODAY AND FOR MY COLLEAGUES ON THE DIETS, YOU'VE GOT A MEMO WITH SOME OF THE QUESTIONS I ASKED MHM. UM SO. THINKING ABOUT OUR PEER DISTRICTS. DO ALL OF OUR PURE DISTRICTS USE I D CARDS I D BADGES. AND AT WHAT LEVEL DO WE HAVE THAT INFORMATION? I KNOW I'M SPRINGING A QUESTION ON YOU THAT I DIDN'T ASK EARLIER. DO WE HAVE DO? WE DO WE KNOW I DON'T KNOW THAT WE HAVE THAT IMPROVEMENT. A OKAY. UM, BEFORE WE VOTE ON THIS ITEM I WOULD APPRECIATE IF, UM, STAFF COULD GET THAT INFORMATION BECAUSE AS I'M LOOKING AT IT, UM WILL BE SPENDING UM AND I I'M NOT TAKING ANY ISSUE WITH OUR STAFF HAVING ID BADGES BECAUSE THEY'VE GOT TO WHERE THEY'VE GOT TO WEAR THEIR THING TO GET IN THE BUILDING AROUND THEIR NECK. UM BUT WHAT I DO, UM, WHY I'M BRINGING THIS UP . I WANT MY COLLEAGUES TO UNDERSTAND. UM, I KNOW THAT MR GARCIA HAS HIGH SCHOOL AGE STUDENTS, AND I'M NOT SURE IF THE MIDDLE SCHOOL STUDENTS ARE WEARING THEM. BUT LOOKING AT THE OVER A MILLION DOLLARS THAT I SEE THAT WE SPENT FROM THE 2018 BOND. YOU KNOW, I'M JUST WONDERING WHAT KIND OF AFFECT THOSE HAD BECAUSE ALL SAY LAST YEAR WAS THE FIRST YEAR MY DAUGHTER EVER HAD TO WEAR ONE.
AND THESE AREN'T REALLY QUESTIONS. IT'S MORE OF COMMENTARY. BUT I WANT TO ALSO SAY, BECAUSE I DID ASK QUESTIONS ABOUT PROCEDURES AND YOU KNOW PROCEDURES THAT ARE ENACTED WITH FIDELITY ACROSS SCHOOLS OF HOW THOSE BADGES WILL BE REQUIRED TO BE WORN THE CONSEQUENCES FOR NOT THE PAYMENT WHEN YOU LOSE IT, AND I JUST WANT TO PROVIDE THE COMMENTARY HERE IS THIS 442,000 . THAT IT'S GOING TO COST OVER THE NEXT FOUR YEARS, AND I'M ASSUMING THIS WOULD BE AN ONGOING BECAUSE WE'VE GOT NEW, YOU KNOW, NEW KIDS COMING IN. I DON'T KNOW IF THIS IS FOR ELEMENTARY OR NOT. BUT IN A TIME WHEN WE'RE SEARCHING FOR MONEY TO GIVE PEOPLE RAISES, I KNOW THIS IS MINUSCULE COMPARED TO SOME OF THE OTHER THINGS WERE APPROVING MASSIVE DOLLAR AMOUNTS FOR BOND ITEMS. UM. I JUST THINK ABOUT THESE, I'D CARDS. IT'S ANOTHER THING KIDS HAVE TO REMEMBER WHEN THEY LEAVE THE HOUSE. UM IT'S ANOTHER THING THAT SOMEONE HAS TO BE STANDING AT THE DOOR. TO SAY, DO YOU HAVE IT SO YOU DON'T THERE'S DETENTION. UM THERE'S JUST A LOT INVOLVED, AND I JUST REALLY WANT TO KNOW. I CAN UNDERSTAND FROM A MEDICAL STANDPOINT. IF A CHILD HAS A MEDICAL EMERGENCY, IT'S GREAT. YOU'VE GOT THEIR NAME RIGHT THERE ON THEM, UM HMM. BUT IT'S A LOT OF IT'S A LOT OF MONEY, AND I JUST WANT TO MAKE SURE THAT THEY'RE REALLY PROVIDING THE SECURITY THE SAFETY THAT WE WANT, BECAUSE I DON'T THINK THESE ARE GOING TO HAVE A CHIP. CORRECT ARE THESE JUST BADGES? NO THESE THE WAY I UNDERSTAND IT, MR BASS. IT'S NOT
[01:05:06]
HERE. BUT THE WAY I UNDERSTAND THAT THESE WOULD HAVE THE R F I D TECHNOLOGY IN THEM BECAUSE THESE WOULD BE USED FOR BUS RIDERS AS WELL. OKAY BUT WE KNOW AND I SEE THE ANSWERS HERE, BUT WE NEVER WE NEVER HAD THE SCHOLARSHIP. WE HAD SCHOLARSHIP IN 2018. WE CAME TO THE BOARD AS PART OF THE BOND TO IMPLEMENT SCHOLARSHIP AND IN 2019 EVERYTHING SHUT DOWN DUE TO COVID. SO WE WERE NOT ABLE TO FULLY IMPLEMENT ALL THE THINGS THAT SCHOLARSHIP HAD TO OFFER, WHICH INCLUDED BUS RIDERSHIP. OKAY, AND SO THEN, WHEN 22 23 SCHOOL YEAR CAME ABOUT AND WE WERE BACK TO FULL SWING. WE HAD TO RELAUNCH SCHOLARSHIP, WHICH MEANT WE HAD TO GO AND FIND ALL THE EQUIPMENT THAT WE HAD BOUGHT THREE YEARS EARLIER. MAKE SURE IT WORKED MUCH OF IT. DIDN'T UM AND SO WHY THOSE BADGES HAVE BEEN PICKED UP ON SOME CAMPUSES AND REDISTRIBUTE BECAUSE THEY DON'T UNDERSTAND THAT THE ADMINISTRATION ON SOME CAMPUSES , INCLUDING MY SON'S PICKED UP THEIR ID BADGES AT THE END OF LAST SCHOOL YEAR SO THEY COULD PASS THEM OUT THIS SCHOOL YEAR AND NOT HAVE TO REPRINT BECAUSE THE PRINTERS ARE NOT RELIABLE. PRINTER RIBBON IS VIRTUALLY NON EXISTENT BECAUSE OF SUPPLY CHAIN ISSUES FROM WHAT WE UNDERSTAND FROM SCHOLARSHIP AND SCHOLARSHIPS. UM CONTRACT IS UP IN NOVEMBER, SO WE HAVE TO MOVE TO A NEW SYSTEM SCHOLARSHIP CAME BACK WITH A QUOTE FIVE TIMES HIGHER THAN WHAT WE'RE PAYING NOW. SO IT'S JUST NOT FEASIBLE TO GO WITH SCHOLARSHIP. THERE'S NO THERE'S NO RECOURSE FOR THIS DISTRICT. UM. TO RETRIEVE SOME OF THE FUNDS FOR A PRODUCT THAT DID NOT WORK AND MY CONCERN IS MY CONCERN IS I DON'T WANT TO GO DOWN THE SAME ROAD. WITH THE NEW ONES. RIGHT I MEAN, IT'S CERTAINLY UNDERSTAND THAT THE WHOLE BUNCH OF FOLKS, YOU KNOW A LITTLE BIT OF EXTRA CASH. SO UM , ANYWAY, SO. MY QUESTION IS ABOUT SURROUNDING DISTRICTS. WHAT IS PROTOCOL OR THEY USING SIMILAR BADGES WITH SOME SORT OF , YOU KNOW, TRACKING DEVICE? I WOULD REALLY APPRECIATE THAT BEFORE I VOTE AND AGAIN. I REALLY DO APPRECIATE YOUR YOUR ANSWERS THAT YOU GAVE TO ME TODAY. THANK YOU, MR. THANK YOU, MR HANNAN, MISS JONES. MS HANNAN , YOU ANSWERED. YOU ASK MOST OF MY QUESTIONS. UM I GUESS MY ISSUE WITH SCHOLARSHIP IS WE CAN'T BE PAYING FOR SOMETHING THAT WE CAN'T GET TECH SUPPORT FOR AND THAT IS PROBLEMATIC FOR ME BECAUSE MY QUESTION HERE WHEN , IN RESPONSE TO THE TRUSTEE QUESTION WAS DUE TO LACK OF TECHNICAL SUPPORT. CAMPUSES WERE NOT ABLE TO PRINT STUDENT ID BADGES. SO MY QUESTION IS, ARE WE STILL PAYING THEM? BECAUSE WE ARE STILL PAYING FOR TECH SUPPORT THAT'S ACTUALLY NOT BEING RESPONSIVE. SO I GUESS MY QUESTION IS, WHERE ARE THEY? IN THIS PROCESS. ARE WE STILL PAYING THEM AND WE WERE GONNA TERMINATE THEM. WHAT'S THEIR STATUS IS DETERMINATE THE CONTRACT. I THINK WE JUST SENT IN THE BUT PERHAPS ADMITS HE HAS A MORE RECENT UPDATE, BUT THE OTHER THING I WANT TO ADD ON TO THAT IS THAT YOU'RE CORRECT. MRS JONES IS THAT, UH, THE SUPPORT IS A TOUGH AH! ITEM BECAUSE WHAT HAPPENED IS THAT THEY ARE PROPRIETARY SOFTWARE RESTRICTED TO A CAMPUS ON THE CAMPUS BASIS , SO WE CAN'T JUST TAKE ONE PRINTER AND MOVED TO ANOTHER CAMPUS AND BE ABLE TO PRINT OKAY . PARTICULAR CAMPUS. THAT'S WHAT REALLY CAUSED A LOT OF OUR CHALLENGES, OKAY? YEAH, WE JUST ISSUED THE IT'S A NON RENEWAL BECAUSE THE CURRENT CONTRACT ENDS ON NOVEMBER 11TH. AND SO WE ISSUED A NON RENEWAL TO THEM AND ALSO REQUESTED THE DATA THAT WE WANT OUT OF THE SYSTEM BECAUSE WE'RE ENTITLED TO THAT FOR OUR CONTRACT. SO THAT'S THE THAT'S THE MOST RECENT, UM, DISCUSSIONS THAT WE'VE HAD. WE STILL HAVE A CONVERSATION KIND OF GOING BACK AND FORTH. UM BUT THEY'RE CLEAR ON WHAT OUR POSITION IS. OKAY, SO IS THERE THERE ISN'T A MONTHLY MAINTENANCE FEE THAT WE'RE PAYING OR ANYTHING ARE LAST PAYMENT TO THEM. NOVEMBER THE FIRST OF 2022 WE PAY FOR A YEAR, AND IT GOES THROUGH THE TERM OF THIS CONTRACT. IT ACTUALLY ENDS ON 10 31 WAS YOU KNOW, OCTOBER 31ST 2023, AND SO[01:10:01]
YOU KNOW, OUR CURRENT PLAN IS THE NEW VENDOR THAT'S COMING FORWARD. THEY WILL BE ABLE TO ACCELERATE AND THE FOCUS IS ON STAFF. YOU KNOW, WE DON'T HAVE STUDENTS ALL BADGED RIGHT NOW, BUT FOR ALL OF US, WE STILL HAVE TO CONTINUE TO BE ABLE TO GET INTO BUILDINGS AND SO HR STILL NEEDS TO BE ABLE TO PROCESS BADGES FOR NEW HIRES REPLACEMENTS. I THINK THE PRIORITY ALSO, IF WE'RE TALKING ABOUT SCHOOL SAFETY IS GETTING THOSE BADGES TO STUDENTS. WE NEED TO KNOW WHO'S IN THE BUILDING. WE NEED TO KNOW. WE NEED TO BE ABLE TO IDENTIFY OUR STUDENTS IN OPPOSED TO SOMEONE JUST COME INTO THE INTO THERE. I THINK I D BET INTO THE CAMPUS IS I THINK I D BADGES ARE CRITICAL. KIDS ARE GOING TO REMEMBER IF THEY REMEMBER THEIR I DIDN'T NUMBER AND THEIR PASSWORDS THEY ESPECIALLY AT HIGH SCHOOL AGE, THEY SHOULD BE ABLE TO REMEMBER THAT BADGE AND I THINK ALSO IT TEACHES THEM, UM THAT ADULT THING OF CARING YOUR I D SO THAT SO I THINK THAT WE NEED TO PUSH THIS AND FOR NEXT YEAR WE NEED TO MAKE WITH FIDELITY THAT ALL STUDENTS HAVE THEIR I D BADGES. THE OTHER THINGS STUDENT BADGES WILL BE USED FOR IS FOR, UM, THE LUNCH LINES HELP SPEED UP THE LUNCH LINES AS WELL AS CHECKING OUT THE LIBRARY BOOKS ALSO ARE THEY IS THERE. I KNOW THERE'S SOME TECHNOLOGY WHERE, UM, I D BADGES CAN BE USED ON THE BUS WHERE THE KIDS CAN ACTUALLY GO IN. YEAH OKAY. MOST DEFINITELY THANK YOU ENSURED THAT THE BADGES THAT WILL BE PURCHASING. DO YOU HAVE THE FREQUENCY THAT WOULD WORK WITH THE BUS RIDERS SOLUTIONS THAT WERE LOOKING AT. PERFECT PERFECT. THANK YOU. OKAY. THANK YOU, MISS JONES. MR MALONE. YES, UM. SO I RECALL THE BOND IN THE BOND. WE ACTUALLY TALKED ABOUT THESE CARDS AND FOR THE KIDS TO GO ON THE BUS, SO I JUST WANT TO KNOW WHEN I LOOK HERE, AND I SEE THAT THE BUDGETARY SOURCES OR THE GENERAL BONDING ACTIVITY. CAN YOU TELL ME HOW MUCH TO MISS HANNAH'S POINT? AS FAR AS THE CONSTRAINTS THAT WE HAVE CURRENTLY IN OUR BUDGET? HOW MUCH IS COMING OUT OF GENERAL FUND TO SUPPORT THIS ITEM? I BELIEVE THAT THE MAJORITY OF THE EXPENDITURES THAT YOU'RE SEEING HERE WILL BE FOR IN TERMS OF PURCHASING THE BADGE SUPPLIES WILL ALL BE COMING FROM THE BOND FUNDS. ANY RECURRING COSTS THAT THE GENERAL FUND WOULD HAVE WOULD BE ASSOCIATED WITH MAINTENANCE OF THE PRINTERS, AS WELL AS PURCHASING THE RIBBON AND I SAY, EXCESS BADGE STOCK. IT WOULD BE REPLACEMENT BADGE STOCK FOR THOSE BADGES THAT ARE COMING FORWARD THAT NEED TO BE REPLACED BECAUSE THEY'RE LOST OR FOR NUDISTS STUDENTS COMING INTO THE DISTRICT AND SO YOU'RE THREE PRIMARY EXPENDITURES WOULD BE THE MAINTENANCE OF THE PRINTERS , THE RIBBON COSTS AS WELL AS THE BADGES. OKAY, SO DON'T DOESN'T THIS CONTRACT THEN INCLUDE LIKE A MAINTENANCE CONTRACT FOR THOSE PRINTERS TO SUPPORT THEM AND SUPPLIES UP TO A CERTAIN LEVEL. CORRECT OKAY, MAYBE IF WE COULD JUST FIND OUT WHAT THAT EXPENDITURE LOOKS LIKE, SO WE KNOW ON AN ANNUAL BASIS HOW MUCH THAT IMPACTS THE BUDGET. I THINK THAT WOULD BE HELPFUL. I SEE THAT. MY OTHER QUESTION WAS TIMING OF IT. BUT IT SOUNDS LIKE BECAUSE THE CONTRACT IS EXPIRING AT THE END OF THIS MONTH. TIMING IS CRITICAL. IS THAT ACCURATE? BECAUSE I WAS THINKING, LET'S JUST WAIT UNTIL THE V A T R E PASSES. BUT IT SOUNDS LIKE THAT'S NOT AN OPTION BECAUSE WE NEED TO MOVE FORWARD FOR STAFF NOW CORRECT. YES. OKAY. THE. THE ANNUAL COST FOR THE ONGOING SUPPORT. THIS DOES NOT INCLUDE SUPPLIES. FOR THEIR ONGOING SUPPORT FOR ALL THE PRINTERS THAT WOULD BE AT EACH CAMPUS AS WELL AS, UM, A COUPLE OF PRINTERS IN HR FOR STAFF. PRINTING IS APPROXIMATELY $95,000. OH, AND THAT INCLUDES MATERIALS AND EVERYTHING TO PRINT. THERE'S NOT THAT'S THAT'S FOR THE THAT'S FOR THE PRINTERS AND IF IT BREAKS THAT WAS ONE OF THE PROBLEMS WE HAD WITH SCHOLARSHIP IS THAT YOU KNOW IF IT HAD A BREAKDOWN OR WHATEVER. WE COULDN'T GET THE SUPPORT OR THE REPLACEMENT. THIS IS WHAT WE CALL LIKE A DEPOT EXCHANGE. SO IF THE PRINTER HAS A PROBLEM IT WILL BE ANOTHER ONE WILL BE AIRLIFTED TO A SO TO SPEAK, AND WE'LL HAVE IT IN A MATTER OF DAYS. IS THAT IN THE AGREEMENT THAT THEY HAVE TO SERVICE THE PRINTER WITHIN 48 HOURS OR TWO WORK DAYS OR SOMETHING LIKE THAT IT WAS PART OF THEIR RESPONSE AS PART OF THE BID. OKAY, GOOD. UM SO THAT'S GOOD ON THAT. BUT MAYBE JUST WHEN Y'ALL SEND THE RESPONSE WITH THE OTHER ITEMS, UM IF Y'ALL COULD ALSO LET US KNOW. ESTIMATED SUPPLY COST ANNUALLY. ARE YOU ALREADY HAVING THEM YOUR ROCK STAR? YOU GOT IT.LET'S GO HAVE THEM, UM, YOU KNOW, BASED UPON THE ER UNIT COST THAT THEY GAVE US. I'M JUST TRYING TO SEE YOU. YOU KNOW, I COUNT ON MY SOME AND EXCEL AND I DON'T HAVE THAT HANDY TO GIVE YOU THAT, UH BUT FOR THE STUDENT BADGES IF WE BADGED, ALL STUDENTS UM. AND IN FUTURE YEARS
[01:15:05]
BECAUSE WE PROBABLY WON'T GET THEM ALL BADGED THIS YEAR. UM IT'S LIKE A DOLLAR 95 CENTS A BADGE. OKAY UM, THE LANYARDS THAT THEY WEAR IS 30. CENTS A LANYARD. UM THE SLEEVES THE PLASTIC SLEEVES THAT WE PUT THE BADGES IN IS 30 CENTS. AND THE RIBBONS WILL PRINT 250 BADGES AND THEN YOU HAVE TO CHANGE THE RIBBON AND THOSE ARE AT A COST OF $75 EACH AND THEN THE CLEANING KITS. YOU HAVE TO CLEAN THE PRINTER FOR EVERY 1000 BADGES PRINTED AND THOSE ARE $45 SO WE COULD WORK OUT THE MATH FOR YOU, UM YOU KNOW HERE ON OUT , BUT I DO HAVE THOSE THOSE NUMBERS. THAT'S HOW WE CAME UP WITH THE COST. BUILD UP FOR THE BOARD ITEM. WONDERFUL THANK YOU . OKAY. ONE LAST QUESTION AND THAT, UM, IT'S I THINK WE'VE ALL MENTIONED THE SCHOLAR CHIP IN THE I GUESS. FINANCIAL PAIN THAT THAT CAUSED, UM SO REGARDING IMPLEMENTATION ON THIS AND THIS NEW ENTITY AND THEIR SUPPORT. WITHIN THE CONTRACT. DO WE HAVE ESSENTIALLY PERFORMANCE CLAUSES IN THERE AND PAYMENTS BASED ON PHASES OF COMPLETION TO ENSURE THAT THEY PUSH US TO THAT FINISH LINE. SO FOR EXAMPLE, I HEARD, OKAY, STAFF, WE KNOW THAT THEY'RE GOING. THEY'VE COMMITTED TO GETTING STAFF GOING. WELL THAT'S WONDERFUL, AND WE WANT TO MAKE SURE OUR STAFF HAVE ACCESS TO THE BUILDING. I'M GOING TO TELL YOU, THOUGH, FROM ME THE HEART NOT THIS YEAR WE'VE HAD SIGNIFICANT IMPROVEMENTS WITH OUR TRANSPORTATION. HATS OFF TO THEM. HOWEVER A FEW YEARS BACK, UM MY HEARTSTRINGS WERE TAGGED AT SEVERAL TIMES. DO THE KIDS, YOU KNOW, WITH TRANSPORTATION AND NOT KNOWING WHERE THEY WERE GETTING CALLS FROM PARENTS AND SO THAT WAS A ONE OF THE BIG PUSHES. HMM SO WHAT I WOULD LIKE TO KNOW IS WHAT IS THE IMPLEMENTATION SCHEDULE AND ROLL OUT FOR THE ENTIRE DISTRICT TO WHAT MISS JONES POINT WAS THAT THESE ARE IMPORTANT FOR SAFETY AND SECURITY. UM. AND I WANT TO KNOW THAT THE VENDOR IS RESPONSIBLE. FOR HELPING US TO MAKE SURE THAT WE ARE SUCCESSFUL TOGETHER. AND THAT THE PAYMENT IS SOMEWHAT ARE. INSURANCE IF YOU WILL, OR THAT THERE'S SOMETHING IN THE CONTRACT THAT ENSURES THAT WE'RE GOING TO MEET THESE MILESTONES, ONE OF THE THINGS THAT WE HAVE, AS WE NORMALLY HAVE TO PAY A YEAR IN ADVANCE FOR THAT SUPPORT, BUT WE CAN DEFINITELY BUILD WHAT WE CALL SERVICE LEVEL AGREEMENTS INTO THE CONTRACT. AND WE'VE DONE THIS WITH OTHER VENDORS THAT IF THERE SOFTWARE DOESN'T PERFORM. THEN WE CALCULATE HOW MANY DAYS WE WERE WITHOUT IT, AND WE GET A CREDIT CHARGEBACK SUCCESSFUL. WE'VE BEEN SUCCESSFUL ON SEVERAL OF THOSE. YES I THINK THAT WOULD BE REALLY HELPFUL. AND THEN IN ADDITION THAT WHATEVER THIS AGREED UPON IMPLEMENTATION SCHEDULE IS THAT IF WE'RE GOING TO DO YOU KNOW, STAFFED BY EX STATE AND HOW MANY MONTHS AND THEN WE'RE GOING TO FOCUS ON HIGH SCHOOLS AND HIGH SCHOOLS, THE NEXT PHASE, AND IT'S GOING TO THE ROLLOUT.WHATEVER THAT LONG TERM ROLLOUT IS A LEAVE THAT TO YOU ALL, BUT I TRUST THAT WE WOULD ALL AGREE THAT WE HOPE THERE IS A PLAN THAT'S ACTIONABLE. AND WHERE THEY ARE HELD ACCOUNTABLE FOR HELPING US TO BE SUCCESSFUL. UNDERSTOOD THANK YOU. THANKS, MR GARCIA. THANK YOU. I WAS ALSO INTERESTED IN WHAT THE TIME FRAME. THE ROLLOUT SCHEDULE IS LIKE, UM, SO I WAS CURIOUS BECAUSE THEY'RE NOT USING THE BADGES OF STUDENTS ARE USING THE BADGES. OBVIOUSLY THE STAFF STEP IS, UM THERE'S THIS COMPANY SCHOLARSHIP STILL IN BUSINESS. THEY STILL. WELL YES, THEY ARE.
THEY SEEM TO ANSWER MY EMAIL ONLY FOR THE TERMINATION OR THE NON RENEWAL LETTER. OTHERWISE WE'VE HAD A HARD TIME GETTING ANY RESPONSE FROM THEM WHEN IT COMES TO SUPPORT, UM SO THEY ARE STILL, UM, IN BUSINESS WHEN IT COMES TO THE ROLLOUT OF ALL STUDENTS. I THINK ONE OF THE THINGS THAT WE ARE, WE'RE FOCUSED ON STAFF. INITIALLY WE ARE ALSO LOOKING AT THE BUS RIDERSHIP SOLUTION. AND THEN WE'RE GOING TO LET THOSE THINGS DRIVE THE BADGING BECAUSE WE THINK WE NEED TO. PROBABLY PILOT . I MEAN, I COULD TALK TO MIKE JONES COULD COME UP HERE AND TALK TO YOU, BUT WE THINK WE PROBABLY NEED TO PILOT THAT BUS RIDERSHIP AND GET GOOD AT, YOU KNOW, PRINTING THOSE BADGES AND THE STUDENTS USING THEM DO ANY LESSONS LEARNED BEFORE WE PUSH IT OUT TO YOU KNOW ALL OF THE DISTRICT, BUT, UM, YOU KNOW, EVEN THOUGH STUDENTS WOULDN'T RIDE A BUS, THEY STILL NEED TO HAVE A BADGE PRINTED SO IT WOULD BE A PHASED APPROACH RATHER THAN I THINK WHAT WE WOULD NORMALLY CALL THE BIG BANG. AND I AGREE WITH TRUSTEE JEFFS. TECHNICAL SUPPORT ASPECT IS HUGE SOMETHING AS LARGE AS THIS AND I WAS. I WAS ACTUALLY SURPRISED OF THE SCHOLARSHIP SYSTEM THAT PROPRIETOR WHERE YOU CAN ONLY USE A PRINTER PER THE CAMPUS
[01:20:04]
LIKE THAT SYSTEM BREAKS AND YOU CAN'T MOVE THINGS AROUND. SO, UM AND I GUESS I HAVE A COUPLE OF QUESTIONS. I'LL SEND THOSE OFFLINE. IT'S JUST KIND OF IN REGARDS TO THE BUDGET BREAKS OUT BECAUSE IT SAYS GENERAL FUNDS, BOND FUNDS AND ACTIVITY FROM THEM JUST KIND OF CURIOUS. UH ON THAT, BUT ALSO THERE'S SEPARATE SEPARATE EMAIL. THANK YOU. THANK YOU, MR GARCIA FOR SENDING THE QUESTIONS LIKE OFFLINE SO THAT WILL REALLY HELP US TO MOVE FORWARD THE MEETING AND ALSO APPRECIATE THE STAFF TO GIVE THEM THE TIME TO FIND ANSWERS. SO THANK YOU. THANK YOU. UM I DON'T SEE ANY OTHER QUESTIONS. WE'RE GOING TO MOVE ON TO THE NEXT ONE. IT'S NUMBER FIVE.SCHOOL BUS PARTS SERVICES AND RELATED ITEMS. DO WE HAVE ANY QUESTIONS? SEEING. NOW WE'RE GOING TO MOVE FORWARD. TO THE NEXT ONE IS NUMBER SIX. POLICE WARN BODY CAMERAS AND RELATED ITEMS AND SERVICES. SEEING ON. WE'RE GOING TO MOVE NEXT ONE, WHICH IS A HIGH SCHOOL GRADUATION DIPLOMA AND RELATED ITEMS. WE'RE GONNA MOVE TO STUDENT MISS JONES. SO THE VENDOR HERE AND SPELL FOR COMMEMORATIVE BRAND AND PRIDE AND RECOGNITION. WHERE THERE ARE OTHER VENDORS THAT COULD BE CONSIDERED OR THAT WERE CONSIDERED. BECAUSE THIS PAST MAY WE HAD SOME ISSUES REGARDING DIPLOMA COVERS, AND SOME SCHOOLS RECEIVED DIPLOMA COVERS AND SOME DID NOT AT THE GRADUATION. OKAY SO I'M JUST TRYING TO MAKE SURE ARE WE GONNA HAVE THE SAME PROBLEM IN MAY REGARDING THIS PARTICULAR VENDOR? I THINK THAT'S WHY THERE. THAT'S WHY WE'RE DOING. THAT'S WHY WE'RE DOING THIS. OKAY THAT'S WHY WE'RE ADDING THIS BECAUSE TO AVOID THE SAME PROBLEM TO AVOID THE SAME PROBLEM. ARE THERE ANY GUARANTEES IN THEIR CONTRACT THAT WE WILL NOT HAVE THIS PROBLEM? YES HISTORICAL PERFORMANCE. ALRIGHT. SOUNDS GOOD. THANKS. THANK YOU, MISS JONES. HMM WE'RE GONNA MOVE ON TO MR MALONE. DO YOU HAVE A QUESTION COMMENTS, OKAY. THANK YOU. WE'RE MOVING TO NEXT. 18 P AND ATLETIC SUPPLIES. DO WE HAVE ANY QUESTIONS? NUMBER NINE CH S CNR. DO WE HAVE ANY QUESTIONS FOR THIS ONE? THIS IS REGARDING TO THE COMMENTS REVEALED. SO I JUST WANT TO CONFIRM THIS. WHERE AH, APPROVING. THE VENDOR. THE CONTRACTOR. IS THAT CORRECT? OKAY WE ALREADY APPROVED THE METHOD DELIVER METHOD. WE JUST NEED TO APPROVE THE VENDOR. IS THERE ANY INFORMATION ANYONE WANTS TO SHARE WITH THE BOARD OR THE ITEM? YOU SELF? IT'S CLEARLY STATED. OKAY DO WE HAVE ANY QUESTIONS OR COMMENTS FROM THE BOARD? OKAY? SEEN ON OH, MR MALONE IS ALREADY DIDN'T SEE YOUR NAME. YES UM, I DO HAVE A QUESTION, SO THIS IS AN INTERESTING SITUATION HERE. WHERE ON CLEMENTS? UM. REBUILD WE WILL BE BUILDING SIMULTANEOUS WITH KIDS IN SCHOOL AND IN VARIOUS PHASES, SO I WOULD LIKE TO KNOW OUT OF THIS THREE ENTITIES THAT WERE INTERVIEWED. WHICH ONES HAVE EXPERIENCE. THIS IS A UNIQUE SITUATION. I DON'T THINK IT'S SUPER COMMON, AND WE WERE TOLD ALL ABOUT THAT LAST TIME DURING THE BOND WITH THE, UM HOW EXPENSIVE IT IS, ETCETERA. CAN YOU TELL ME? DO ALL THREE OF THESE HAVE EXPERIENCE ALL THREE DURATEC TURNER AND, UH, SATTERFIELD, DO ALL THREE HAVE EXPERIENCE. BUILDING WHILE DEMOLISHING.
THAT IS CORRECT. ALL THREE CONTRACTORS HAVE EXPERIENCED BUILDING FACED CONSTRUCTION WITH OCCUPIED CAMPUSES. OKAY, WELL, DEMOLISHING, CAN YOU TELL US WHERE THEY'VE DONE THIS BEFORE? I'D HAVE TO GO BACK AND LOOK AT ON HAVING OKAY IF YOU DON'T MIND JUST SHARING THAT. ABSOLUTELY NO, THAT'D BE GREAT. THANK YOU. THANK YOU, MISS MALONE. SO I'M SORRY, CARLINA, JUST SINCE I
[01:25:04]
HAVE YOU THERE. UM I JUST WANT TO REALLY USE YOUR EXPERTISE FOR THE REASON. WE ALL KNOW. UM CAN YOU CONFIRM? OKAY SO BASICALLY I WANT TO REFRESH MY MEMORY, SO WE PROVED THE DESIGN ALREADY APPROVED THE DESIGN ALREADY FOR CLIMATES. SO YOU'VE APPROVED THE ARCHITECT TO REBUILD CRAWFORD? YES YES. SO FOR THE CRAWFORDS A RIGHT NOW WE DO HAVE A TIMELINE RIGHT? SO FOR THE REBUILD OF COMMENTS AND CAN YOU TELL ME RIGHT NOW? IT'S DURING THE PROCESS OF REDESIGN REDESIGNING , RIGHT? IS THAT STILL WE'RE STILL THERE OR SO WE HAVE, OF COURSE, APPROVED THE ARCHITECT.WE EXECUTED A CONTRACT WITH THE ARCHITECT. WE HAVE STARTED DESIGN. WE'VE ALREADY HAD THE KICKOFF MEETING. WE ARE DESIGNING. WE'RE WORKING WITH THE ARCHITECT. ON THE REDESIGN FOR CLEMENTS, AND SO THE BASIS OF DESIGN IS CRAWFORD HIGH SCHOOL. AND THEN WHAT WE HAVE TO DO IS MAKE SURE THAT CRAWFORD HIGH SCHOOL FITS WITHIN THE FOOTPRINT OF COMMENTS AND THAT IF THERE ARE CERTAIN TWEAKS AND MODIFICATIONS THAT YOU HAVE TO DO TO FIT THE SITE, THEN THAT'S WHAT WE DO THAT IS CURRENTLY WHERE WE ARE AND IF THE BOARD APPROVES THE SEYMOUR CONTRACTOR , THEN WE CAN PAIR THEM UP AND HAVE THEM WORK TOGETHER SO THAT THEY CAN DEVELOP. THE FACING PLAN, AND THEY CAN START WORKING TOGETHER ON ALL THE DETAILS AND HOW TO EXECUTE CONSTRUCTION WITH, OF COURSE, AN OCCUPIED CAMPUS. SO UM, I JUST I'M JUST CURIOUS. SO WHEN WE DO THE REDESIGN FOR COMMENTS USING BASICALLY USING BASIC DESIGN FROM CRAWFORD AWAKENED HIS TRYING TO GET SOME, UM, FEEDBACKS FROM THE CURRENT TEACHERS OR PRINCIPALS FROM COMMENTS SO TO HELP US MAYBE DO SOME TWEAKS LIKE YOU SAID. SO WE HAVE TO COMMUNITY MEETINGS SCHEDULED. THESE ARE HAPPENING. THE WEEK OF OCTOBER 16TH IN THE WEEK OF OCTOBER 22ND THE FOLLOWING WEEK. AND SO THE GOAL IS TO MEET WITH NOT ONLY COMMUNITY MEMBERS, BUT STAFF TEACHERS. THE PRINCIPAL HAS BEEN WORKING ON SETTING UP THAT GROUP FOR THE STAFF TEACHERS, PARENTS , AND SO THE GOAL IS TO IS TO LISTEN TO THEM AS TO WHAT TRULY HAS VALUE WITHIN THE EXISTING BUILDING THAT THEY WOULD LIKE TO, UM BRING OVER TO THE NEXT BUILDING TO LISTEN TO THEIR FEEDBACK. UM AND SO THAT WE CAN MAKE SURE THAT THOSE THINGS ARE INCORPORATED THROUGH THE DESIGN AS WE MOVE FORWARD ON THE ON THE RE SIDE, OF COURSE. UM AT THE SAME TIME AS WE MOVE ALONG. WE OF COURSE SIT DOWN WITH EACH DEPARTMENT TO CONFIRM. UM AGAIN, IT'S A RE SITES OF THE BUILDING REALLY HAS ALREADY BEEN DESIGNED AND BUILT, BUT BUT THERE'S MINOR TWEAKS THAT GET PUT IN THERE.
YEAH, I REALLY APPRECIATE THIS OPPORTUNITY FOR THE STAFF, ESPECIALLY FOR THE STAFF SINCE A LOT OF THEM WORKED THERE FOR YEARS. THEY PROBABLY KNOW. UM SO I SAW MR GARCIA HAS A QUESTION.
THANK YOU. THANK YOU, MADAM PRESIDENT. SO I THINK CLEMENS CURRENTLY HAS AND PROBABLY GOING A LITTLE OFF SUBJECT, BUT I'LL HAVE ALREADY SUBMITTED SOME QUESTIONS ABOUT THIS. BUT I WANTED TO AT LEAST SAY THIS PUBLICLY BECAUSE JUST TO LET THE COMMUNITY KNOW THEY'RE WATCHING THAT WE'RE YOU KNOW, WE'RE THINKING ABOUT THEM AND ADDRESSING SOME OF THEIR CONCERNS, BUT I WOULD ECHO YOUR THOUGHTS BECAUSE I'VE TALKED TO, UM, YOU KNOW, AFTER WE PASSED THE BOND, UM HAVE HAD FOLKS REACH OUT PEOPLE IN THEATER. COACHES AND STAFF AND SAYING UM , THEY WOULD LIKE TO BE CONSIDERED, YOU KNOW, LISTEN TO KIND OF WHAT WE'RE TALKING ABOUT TALKING TO THE COMMUNITY TALKING TO STAFF WHEN WE'RE LOOKING AT THE FACILITIES. CLEMENTS CURLY HAS EIGHT TENNIS COURTS, BUT IT LOOKS LIKE ON THE DESIGN. THE PLAN IS TO GO FROM EIGHT DOWN TO FOUR. SO I HAD SOME CONCERNS ABOUT THAT. BECAUSE YOU KNOW WHEN WE'RE HAVING DISTRICT TOURNAMENTS, AND WE'RE BRINGING IN ALL OF THESE SCHOOLS FROM AROUND AND A LOT OF THE COURTS AND UNDERSTAND THE COURTS OF CLEMENS WILL BE LIT. UH THAT DOES HELP. BUT WHEN YOU HAVE A LOT OF THE COURTS IN AND AROUND THE DISTRICT, THEY DON'T HAVE LIGHTS. YOU END UP HAVING THAT DON'T HAVE EIGHT QUARTS ONLY HAVE SIX YOU END UP HAVING YOU KNOW VERY LONG DAY. THEN YOU HAVE TO COME BACK FOR ANOTHER DAY. IF YOU CAN. YOU CAN GET EVERYTHING DONE WITH MORE COURTS AND THEN GO INTO THE EVENING. OBVIOUSLY, THAT HELPS. SO THAT'S ONE CONCERN THAT I HAVE IS KIND OF REACHING OUT. WHAT ARE THE WHAT ARE THE COACHES SAYING? WHAT ARE THE COACHES NEED? SAME THING FOR, UM, WHEN WE'RE BUILDING, I THINK GARCIA AND THERE'S A COUPLE OF OTHERS THAT ARE FOR SOME RENOVATIONS FOR THEIR THEIR THEATER DEPARTMENT. I HAD HEARD THAT WE YOU KNOW, WE'VE DONE SOME WORK WITH. I CAN'T REMEMBER THE SCHOOL BUT ONE OF THE THEATER ROOMS. UM BEAUTIFUL AS IT WAS MADE. THE COMMENTS WERE THAT THE CEILINGS WERE SO HIGH THAT THEY COULDN'T UTILIZE ANY OF THE SPACE FOR THE LIGHTING AND ANYTHING THAT THEY WANTED TO DO. UM SO WHEN WE'RE TALKING ABOUT WHAT WE'RE GOING TO BE DOING OVER AT GARCIA THAT WOULD BE IMPORTANT TO KNOW FOR THE FIRST STAFF IS, YOU KNOW WHAT WORKS WELL FOR WHAT YOUR NEEDS ARE SO I WOULD JUST LIKE ALL THAT CONCERN AND REGARDING SOME OF MY OTHER COMMENTS ON ON SOME, YOU KNOW, LIKE AGAIN, I'LL SEND SOME OF THOSE THESE OFFLINE, BUT I JUST WANTED TO KIND OFP JUST TO LET SOME OF THE FOLKS BECAUSE THEY DO WATCH THE MEETINGS AND JUST SO THEY KNOW THAT WE'RE
[01:30:06]
LISTENING AND JUST HAVE YOUR THEIR CONCERNS ADDRESSED. THANK YOU. THANK YOU, MR CASEY. UM HANAN. UM MR VAZIRI DO DO THE CURRENT STAFF AT, UM. THE NEW HIGH SCHOOL GET TO GIVE ANY INPUT BEFORE A NEW BUILDING IS BUILT, BECAUSE I KNOW IT'S NOT FULL, BUT I KNOW WE HAVE SOME ELEMENTARY CAMPUS NEW, NEWER ELEMENTARY CAMPUSES THAT SOMETHING'S YOU KNOW, TEACHERS WOULD LIKE MHM. DIFFERENT IF THEY YOU KNOW IF THEY HAD THEIR DRUTHERS, SO IS THAT SOMETHING THAT WE COULD SOLICIT FROM? FOLKS THAT ARE AT CRAWFORD TO SAY. IS THERE ANYTHING IN THIS BUILDING THAT IS NOT WORKING THE WAY IT WAS INTENDED TO WORK THAT YOU WOULD NOT RECOMMEND ABSOLUTELY SO WHAT WE DO AND AGAIN, POST OCCUPANCY SURVEY. OKAY SO WE DO REACH OUT AND GET FEEDBACK FROM OF COURSE, ADMINISTRATION, BUT STAFF AS WELL. THEY LIVE IN THAT BUILDING THERE IN AND OUT EVERY DAY, AND THAT IS ABSOLUTELY VALUABLE FEEDBACK. SO WE OKAY, GREAT.THANK YOU. THANK YOU, MR HANNAN . THANK YOU, MR FACILITY. DO WE HAVE IT? ANY QUESTIONS? SINA ANYWHERE? DON'T GO ANYWHERE. DON'T GO ANYWHERE. SORRY UM, YOU FOR THIS ONE FOR THE NEXT ONE, THE NEXT ONE. SO WE'RE MOVING ON TO THE NEXT ONE, WHICH IS A MISSION BY AN ELEMENTARY GMP.
ONE. MR HAMBLETON. THANK YOU, MADAM PRESIDENT. SO I WAS NICE EARLIER AND I'M GONNA COME BACK AND GRILL YOU A LITTLE BIT. NO JUST KIDDING. SO I THINK I WORKED THIS OUT MOSTLY SO JUST KIND OF CONFIRM AND ALSO KIND OF HELP ANYBODY ELSE WHO LOOKS AT THE AGENDA AND SO AT THE TWO SIMILAR ITEMS, SO AT FIRST GLANCE, IT LOOKS LIKE WE'RE SPENDING A LOT MORE ON THE DEMOLITION FOR THE ITEM NUMBER 10. BUT THEN THAT'S THAT'S ALSO THE SOME LONG LEAD TIME ITEMS. AND SO IN THE BOARD BOOK, WE HAD A LITTLE HELPFUL BREAKDOWN THAT JUST HAD THE TWO AMOUNTS. SO IT'S NOT 750,000 FOR ONE DEMOLITION AND $3.5 MILLION FOR THE OTHER DEMOLITION. BUT IT'S STILL IS ONE POINT 1,000,004. ALSO NOT THE SAME THING. SO IT SAYS DEMOLITION AND ABATEMENT.
SO I ASSUME THAT THE DEMOLITION NUMBERS ARE FAIRLY COMPARABLE, AND THE DIFFERENCE BETWEEN THE TWO NUMBERS IS MOSTLY ABATEMENT . IS THAT CORRECT? SO THEY'RE REALLY TWO DIFFERENT ITEMS? UM THE GOAL WAS TO HAVE THE EXACT SAME APPROACH FOR BOTH AS WE DISCUSSED. OF COURSE, WE WERE NOT ABLE TO NEGOTIATE WITH ONE, BUT THE OTHER ONE IS MOVING ALONG WITHOUT ANY ISSUES. SO FOR MISSION BEND, WE ARE NOT ONLY REQUESTING, OF COURSE, THE GMP ONE, WHICH IS THAT FIRST GUARANTEED MAXIMUM PRICE INCLUDES TWO BIG TICKET ITEMS, RIGHT. IT'S DEMOLITION, AND IT'S THE LONG LEAD ITEMS THAT TELLS YOU RIGHT THERE. IT'S ONE OF THE BENEFITS OF WORKING WITH THE SEYMOUR CONTRACTOR THAT YOU CAN PROCURE ALL THESE ITEMS AHEAD OF TIME. WE KNOW THAT AIR CONDITIONING RIGHT CHILLERS HAVE 50 TO 54 WEEK LEAD TIMES NOWADAYS. AND SO THE BEAUTY OF COURSE, WORKING WITH THE CONTRACTOR FROM THE BEGINNING IS THAT WE CAN ORDER THIS NOW AND THEN HAVE IT READY SO THAT WHEN WE'RE READY, WE HAVE THE EQUIPMENT WE NEED. AND SO THAT'S THAT'S THE BIG DIFFERENCE BETWEEN THE TWO. THE OTHER ONE. WE'RE REALLY JUST DEMOLISHING THE BUILDING AND AS SOON AS WE CAN GET A SEYMOUR ON BOARD. WE WOULD THEN WE, OF COURSE, MOVING FORWARD WITH LONG LEAD ITEMS. SO THEN, SO THEN, THE 1.1 MILLION THAT IS DEMOLITION AND ABATEMENT. DO YOU KNOW OFF THE TOP OF YOUR HEAD? I GUESS I AM ASSUMING THAT THE DEMO APPLES TO APPLES IS FAIRLY CLOSE, AND THEN THE ABATEMENT WOULD BE THE DIFFERENCE BETWEEN THE TWO NUMBERS ARE SO THERE'S DEFINITELY A DIFFERENCE IN THE BUILDINGS. WE CAN'T SAY THEY'RE EXACTLY THE SAME. UM ONE OF THE BUILDINGS HAS SOME MATERIAL THAT STILL NEEDS TO BE ABATED WHILE THE OTHER ONE, WE WERE ABLE TO ABATE IT AHEAD OF TIME. AND SO THERE'S SUBTLE DIFFERENCES IN THE NUMBERS. I WOULDN'T SAY THEY'RE EXACTLY THE SAME. BUT THE SCOPE IS SIMILAR. THANK YOU.
THANK YOU, MR HAMILTON'S SO I HAVE I HAVE A FOLLOW UP QUESTION . THANK YOU FOR THAT QUESTION, ACTUALLY, SO I WANTED TO KNOW. SO I TRY TO UNDERSTAND. SO ONCE THE BOARD APPROVED THIS ITEM WHEN THEY START, UM DEMOLISH AND ALSO START BECAUSE THIS INCLUDING LONG LEAD ADAMS TO RIGHT. SO FOR THOSE SO BASICALLY THEY DON'T NEED TO COME BACK TO THE BOARD FOR EACH CONTRACT, OR DO THEY HAVE TO COME BACK WHEN IT'S MORE THAN $50,000? SO WHEN YOU APPROVE THIS GMP THAT IS THE FIRST GUARANTEED MAXIMUM PRICE THAT WE HAVE. WE WOULDN'T COME BACK TO THE BOARD FOR ANYTHING WITHIN THAT CONTRACT AS AS THE BOARD APPROVES IT, SO I WOULDN'T COME BACK TO THE BORDER REQUEST APPROVAL TO ORDER CHILLERS OR ANYTHING LIKE THAT IS THAT IT'S INCLUDED IN THE IN THE GUARANTEED MAXIMUM PRICE. WE DO COME BACK TO THE BOARD FOR THE GUARANTEED MAXIMUM PRICE NUMBER
[01:35:01]
TWO. WHICH IS NOW BUILDING THE BUILDING. RIGHT REMEMBER RIGHT NOW THE ARCHITECT IS STILL WORKING ON THOSE DRAWINGS. THE CONTRACTOR HAS NOT PRICED EVERYTHING YET. SO WE HAVE, LIKE THE FIRST PHASE MOVES FORWARD AS WE CONTINUE TO WORK ON DRAWINGS IN PRICE. UM YOU KNOW THE ACTUAL CONSTRUCTION OF THE BUILDING. SO BASED ON YOUR EXPERTISE WHERE STILL WITHIN BUDGET WE'RE ON TRACK WITH OUR BUDGET FOR THIS BUILD. SO UM, NUMBERS ARE SHOWING HIGHER THAN WHAT WE HAD BUDGETED. WE HAVE REALLY BEEN WORKING TOGETHER WITH THE CONTRACTOR ON THE ARCHITECT SO THAT WE CAN VALUE ENGINEER. WE'RE REVISITING MATERIALS. WE ARE EVALUATING DIFFERENT OPTIONS ON DETENTION AND DIFFERENT THINGS THAT WE COULD DO TO BRING THOSE NUMBERS DOWN. AND SO THAT IS DEFINITELY A PROCESS. WE DON'T HAVE A FINAL NUMBER. TODAY. IT IS POSSIBLE THAT THAT WE COME OVER BUDGET. UM HOW MUCH WE DON'T EXACTLY KNOW. BUT AGAIN, THERE'S STILL WORK TO BE DONE BEFORE. WE KNOW EXACTLY WHAT THAT FINAL COST IS. THANK YOU FOR THE FOR THE HONEST ANSWER, MR GARCIA. THANK YOU, MADAM PRESIDENT. THERE HAVE BEEN A SITUATION WHERE WE START WITH ONE CONSTRUCTION METHOD AND HAVE TO SWITCH TO ANOTHER. SO, FOR INSTANCE, START WITH SEYMOUR AND LIKE WE'RE CURRENTLY OVER BUDGET. THE GUARANTEED MAXIMUM PRICE GOES OVER A CERTAIN AMOUNT OF THE DESIGN AND CONSTRUCTION COSTS, AND HE'S LIKE, WELL, THAT'S WHERE WE'RE GOING. WE'RE PACING TOO FAR OVER BUDGET. WE NEED TO SWITCH TO A CSP USE IT EVER BEEN A SITUATION WE WE'VE DONE THAT BEFORE. IS THAT A POSSIBILITY? IN ANY OF THESE CASES HERE? YOU CAN DEFINITELY CHANGE THE APPROACH BEFORE YOU START CONSTRUCTION. ONCE YOU START MOVING IN CONSTRUCTION, IT IS REALLY CRAZY, EXPENSIVE TOO TERRIBLE TO TRY TO THINK TO CHANGE YOUR APPROACH WHEN YOU ALREADY HAVE BOOTS ON THE GROUND, AND YOU HAVE WORK ALREADY MOVING. UM WE HAVE DONE THIS BEFORE WHERE WE HAVE CHANGED THE METHODOLOGY ONCE THE GUARANTEED MAXIMUM PRICE CAME IN, AND IF IT WAS, YOU KNOW, IT WAS TOO HIGH IF YOU HAVE NOT STARTED CONSTRUCTION ACTIVITIES, UM YOU. YOU GIVE UP. YOUR SCHEDULE FOR SURE. BUT THEN YOU ALWAYS HAVE THE CHOICE TO BID OUT THE PROJECT. OKAY? I WAS JUST SAYING THAT, IF THE IF THE GUARANTEE MAXIMUM PRICE DOES EXCEED OUR BUDGET THAN THAT MIGHT BE SOMETHING IN GENERAL TO CONSIDER BECAUSE YOU KNOW, THEY GAVE US A PRICE, AND WE GIVE THE COMMUNITY A PRICE ON HOW MUCH OF SCHOOL IS GOING TO COST? SO I THINK IT'S VERY AND I UNDERSTAND THAT YOU ALL ARE DOING THE DOING THAT AND TRYING TO KEEP THE KEEP THE COST LOW. SO, UM ME JUST KIND OF MY HEAD TRYING TO WHEN WE WENT THROUGH THIS WHEN WE WERE GOING THROUGH THE BOND AND REALLY TRYING TO UNDERSTAND THE DIFFERENCES BETWEEN SEYMOUR AND CSP UNDERSTAND CSP TYPICALLY IS PROBABLY A LITTLE BIT MORE COST EFFECTIVE. SEYMOUR WE WENT THAT ROUTE JUST BECAUSE OF THE TIMELINE, SO AND THERE ARE CERTAIN ADVANTAGES FOR BOTH, SO I JUST WANTED TO SORT OF BRING THAT UP AND MAKE SURE THAT WE'RE WELL, I KNOW YOU ARE. BUT WE'RE JUST LOOKING AT THOSE THINGS. AND THEN WE START GETTING BEYOND THAT BUDGET. THEN THERE MIGHT BE SOMETHING TO YOU KNOW IF WE HAVE TO OPEN UP A SCHOOL A LITTLE BIT LATER, BUT WE'RE WE'RE STILL SAVING THE TAXPAYERS SOME MONEY THAT THAT MIGHT BE WHAT WE YOU KNOW. THANK YOU. THANK YOU, MR GARCIA. SO IF I DON'T KNOW YOU FEEL IT'S POSSIBLE, BUT MAYBE YOU CAN PROVIDE SOME INFORMATION LIKE REGARDING HOW MUCH? UH IT WAS OVER THE BUDGET LIKE IF YOU CAN PROVIDE I MEAN, NOT NOW, BUT LATER ON OFFLINE, SO THAT WAY WE CAN. I THINK THE BOARD MAYBE WANNA TO HAVE A BETTER IDEA.WHAT TO WEAR. THE NUMBER WE'RE LOOKING AT IS ON THE PHASE ONE AND THEN MAYBE I DON'T KNOW.
NOBODY HAS A CRYSTAL BAR, BUT MAYBE SOME PREDICTION FOR THE PHASE ONE IS NOT OVER BUDGET.
REALLY THE DEMOLITION IS NOT MALICIOUS IN LONG LEAD ITEMS ARE REALLY PLAIN STANDARD COST OF EQUIPMENT. SO OKAY, SO THOSE NUMBERS ARE NOT CONCERNING IN ANYWAY. IT'S WHAT HAPPENS LATER, RIGHT? WE HAVE TO PUT THE BUILDING TOGETHER. OKAY? REMEMBER THAT WHEN WE PUT THE NUMBERS TOGETHER FOR THE BOND, IT WAS LIKE 2020 EARLY 2021. AND SO, UM, THE MARKET HAS REALLY CHANGED FROM THERE TO HERE. WE'VE OF COURSE, KEPT THAT NUMBER'S THE SAME, AND OUR GOAL IS TO DEFINITELY COME WITHIN THOSE NUMBERS. AND SO WE HAVE BEEN WORKING REALLY WITH THE ARCHITECTS AND CONTRACTORS TO MAKE SURE THAT WHATEVER WE MOVE FORWARD IS THE MOST EFFICIENT AND EFFECTIVE, I GUESS, CONTRACT AND BUILDING THAT WE CAN PRODUCE . WE ARE STILL WORKING ON IT.
AND AS SOON AS WE HAVE SOLID INFORMATION AND NUMBERS, WE WILL DEFINITELY BRING IT FORWARD.
THANK YOU, MISS MALONE. YES I JUST WANTED TO CLARIFY A FEW THINGS BECAUSE I RECALL, UM OUR IN DEPTH DISCUSSIONS ABOUT SEEM ARE VERSUS CSP. AND ONE OF THE THINGS WAS SEYMOUR WAS EFFICIENCY IF I RECALL, AND CAN YOU TELL ME WHERE THERE ANY POTENTIAL COST SAVINGS FROM USING CMR. AND SO ABSOLUTELY I THINK THAT IF WE HAVE AN ARCHITECT WORKING TOGETHER WITH THE CONTRACTOR AND THE ARCHITECT AND THE CONTRACTORS REVIEWING ALL THESE DRAWINGS, IT IS A DIFFERENT RELATIONSHIP. THEY'RE NOT WORKING, SEPARATE AND SILENCE THE WORKING TOGETHER.
AND SO THE CONTRACTOR, WHICH IS DEFINITELY OUT THERE IN THE MARKET BRINGS BACK FEEDBACK. AND
[01:40:06]
SO THE FEEDBACK OF THE CONTRACTOR WOULD GIVE US THIS COULD BE ON ON PRODUCTS AND MATERIALS TO SAY, HEY, YOU'RE SELECTING THIS MATERIAL, AND IT'S GOING THROUGH THE ROOF WOULD RECOMMEND YOU GO WITH MATERIAL B OR C AND THIS IS WHAT I'VE SEEN OUT THERE IN THE MARKET. OKAY THAT MAKES SENSE. AND SO THOSE CONVERSATIONS HAPPEN BEHIND THE SCENES. AND HONESTY. SP. WOULD THAT HAPPEN? NO, MA'AM, SO WOULD THEY ADVISE YOU TO USE A DIFFERENT MATERIAL BECAUSE IT'S THROUGH THE ROOF? IF THAT WAS THE MATERIAL, YOU SPECT, OR WOULD THEY JUST MOVE FORWARD WITH CSP? THEY'LL GIVE YOU A PRICE. THEY WON'T TELL YOU IF THEY SEE GAPS IN YOUR BUILDING. THEY WILL THEN PASS ON CHANGE ORDERS TO FIX THOSE GAPS . OKAY SO THERE'S DEFINITELY A DIFFERENT APPROACH WITH THE CSP ON A CSP. THEY DON'T REALLY OFFER THEIR BRAIN POWER. THEY DON'T MARKET KNOW HOW AND WHAT'S GOING ON. AND THE OTHER ITEM WAS LONG LEAD ITEMS WHICH YOU KIND OF TOUCHED ON IT. BUT CAN YOU TELL ME THE DIFFERENCE IN COST ON LONG LEAD ITEMS WITH THE CSP VERSUS A C MARK, PLEASE? IT'S SO CSB IS CLOSE BOOKS RIGHT THAT THE BOOKS ARE CLOSED. I DON'T SEE THE MARK UPS THEY HAVE ON THE MATERIAL OR IN THE EQUIPMENT OR ANYTHING OF THAT NATURE. THEY GIVE YOU PRICE TO BUILD YOUR PROJECT FOR YOUR DRAWINGS IN. THAT'S WHAT YOU GET. UM WITH SEYMOUR IS OPEN BOOK. THEY'LL SHOW YOU THE COST. WHEN THEY BID OUT THE PROJECT. THEY SHOW YOU EVERY BIT. THEY SHOW YOU EVERY NUMBER BEHIND THE SCENES. YOU SEE, YOU SEE MARK UPS, YOU SEE PRODUCT AND SO THAT IS A BIG DIFFERENCE. THE OWNER, WHICH IS IN THIS CASE IS THE DISTRICT GETS GETS A SAY ON ON SUBCONTRACTORS AND CONTRACTORS AND ON PRODUCT BECAUSE ALL THE ALL THE BOOKS THE NUMBERS ARE OPEN. OKAY. AND THEN ON LONG LEAD ITEMS CAN YOU ALSO SHARE TIMEFRAME ON WHEN YOU CAN MAKE THAT TRANSACTION HAPPENED WITH THE CSP VERSUS TEAM ARE AND SO WITH THE CSB. YOU ABSOLUTELY CANNOT ORDER ANYTHING UNTIL YOU AWARD THE ENTIRE CONTRACT. SO YOU HAVE TO COMPLETE YOUR DRAWINGS 100. YOU GO OUT TO BID . YOU EVALUATE YOUR BIDS. YOU ASSIGNED THE CONTRACT TO ONE CONTRACTOR, AND THEN THE CONTRACTOR ORDERS EQUIPMENT.WHENEVER THEY DEEM THAT REASONABLE. UM ON ON THE SAME ARE IN THIS CASE WORKING TOGETHER. WE HAVE THOSE CONVERSATIONS AND THE CONTRACTOR WILL LET YOU KNOW THESE ARE THE ITEMS THAT ARE TAKING THE LONGEST ARCHITECT. I NEED YOU TO HELP ME WITH. THOSE DRAWINGS ON THOSE SPECIFICATION SO THAT WE COULD PLACE THE ORDER RIGHT AWAY. AND SO THOSE ARE THE DIFFERENCES. OKAY WOULD ONE OF THOSE LEADS TO SOME COST SAVINGS? UM. IT'S MORE TIME THAN COSTS AT THIS POINT WHEN IT COMES TO AIR CONDITIONING EQUIPMENT AGAIN. I DON'T SEE THE BACKUP ON A CSB, SO I DO NOT KNOW WHAT MARK UPS THEY HAVE IN THE EQUIPMENT. I DO SEE THE NUMBERS ON THE SEYMOUR. UM, BUT LIKE 54 WEEK, LEAD TIME ON CHILLERS OR AIR CONDITIONING. AH THAT WE COULD ORDER NOW VERSUS A YEAR FROM NOW, WHICH WOULD BE THE TIME WHEN WE WOULD BE READY WITH THE CSB. MAKES A DIFFERENCE. OKAY, THAT'S UNDERSTANDABLE, BUT I APPRECIATE YOU SHARING ALL OF THAT. I ALSO RECALL YOU MENTIONING, THOUGH THAT ON THIS TEAM ARE THAT THERE WAS A SIGNIFICANT COST SAVINGS THAT'S UNREALIZED. IT. IT'S SO I GUESS YOU COULDN'T PUT A YOU REMEMBER YOU WEREN'T ABLE TO REALLY PUT A PENCIL POINT ON IT. BUT CAN YOU TELL US FROM YOUR EXPERTISE? IF YOU FEEL LIKE A SEYMOUR DOES HAVE MORE COST SAVINGS THAN THE CSP OR VICE VERSA IN AND IT IS DEFINITELY ALL ABOUT THE RELATIONSHIP THAT YOU HAVE WITH YOUR ARCHITECT ON YOUR CONTRACTOR ON A SEYMOUR PROVIDING FEEDBACK ON YOUR DRAWINGS, THE CONTRACTOR LETTING YOU KNOW WHAT THEY SEE WHAT'S WRONG. IF THERE'S A DIFFERENCE BETWEEN THE DRAWINGS AND THE SPECIFICATIONS IN THE CONTRACT RACES, THE HAND AND SAYS, HEY, YOU HAVE AN ISSUE. YOU NEED TO FIX IT HERE OR HERE. THAT NEVER HAPPENS WITH THE CSB BECAUSE IT'S CLOSE BOOK COMPETITION. THE CONTRACTOR DOES PICK UP ALL THE ISSUES. THEY JUST PUT IT TO THE SIDE SO THAT WHEN YOU AWARD THE CONTRACT, THE NEXT THING YOU HAVE TO DO IS THEN ISSUED CHANGE ORDER FOR THE THINGS THAT WERE WRONG THAT THEY ALREADY KNEW, BUT THEY'RE COMPETING WITH OTHERS. THEY'RE NOT GOING TO LET YOU KNOW. AND SO THERE'S DEFINITELY A DIFFERENCE THERE, AND IT'S ALL ABOUT THE RELATIONSHIP AND HOW YOU WORK WITH THEM FROM THE BEGINNING. WELL, THANK YOU, MR ZETTI FOR SHARING ALL OF THAT. AND THANK YOU FOR YOUR TIME HERE. MM HMM. THANK YOU, MR MALONE. SO UM, MR HAMILTON'S JUST ASK ME. HOW MUCH IS THE BUILD FOR COMMENTS? I CAN YOU? CAN YOU GIVE US UP, SO WE HAVE A BUDGET OF $222 MILLION WE . WE DON'T HAVE AN EXACT COST, RIGHT? SO THAT'S THAT'S GOOD ENOUGH. THANK YOU. I THINK HE WAS RIGHT. I WAS WRONG. AH I THINK THAT'S THE POINT. HE WANTS TO PROVE. I MR HAMILTON'S. YOU'RE RIGHT. I WAS WRONG. THANK YOU. THANK YOU. YOU'RE WELCOME.
RECORD THAT AND PUT THAT ON. REPEAT SOMEWHERE. YES JUST ANOTHER SCHOOL DISTRICT HAS A BOND ON THE BALLOT WITH HIGH SCHOOLS THAT ARE WAY MORE EXPENSIVE. SO THAT'S WHAT I WAS
[01:45:05]
SHARING. THANK YOU. THANK YOU. THANK YOU, MR HAMBLETON. AND THANK YOU, MISS FORTIS'S THANK YOU. SO NOW, UM AGAIN. I THINK I ALREADY CONFIRMED IS DOCTOR REEBOK. WE DON'T HAVE ANY CLOSED[12.A. Nomination of Fort Bend Central Appraisal District Board of Directors: Consideration and nomination of candidates for election to the Fort Bend Central Appraisal District Board of Directors]
SESSION ITEMS, SO WE'RE GONNA MOVE ON. WE HAVE DONE ITEM 12, WHICH IS ACTION ITEM, WHICH IS NOMINATION FOR FOUR BAND CENTRAL APPRAISAL. THESE TRIGGER BOARD OF DIRECTORS. I HAVE A MOTION.YES MADAM PRESIDENT. I MOVED THE BOARD OF TRUSTEES APPROVED THE RESOLUTION NOMINATING JIM CAGE AND JIM RICE AS CANDIDATES FOR ELECTION TO THE FORT BEEN CENTRAL APPRAISAL DISTRICT BOARD OF DIRECTORS AS PRESENTED SECOND. WE HAVE A MOTION BY MR HAMILTON'S SECOND BY MR MALONE.
DO WE HAVE DISCUSSION? SAYING NOW THAT'S VOTES. MOTION PASSES 60. AND MAY I HAVE A MOTION FOR ADJOURNMENT. I MOVED TO ADJOURN. WE HAVE A MO
* This transcript was compiled from uncorrected Closed Captioning.